Note:
Items of discussion in this recap include links indexed to that portion of the
City Council meeting replay. Click on the bold headers that are linked to view
that portion of the video.
(STILLWATER, OKLA.
/ April 2, 2014) – The Stillwater City Council met for its regular meeting
Monday, March 24, 2014. (View meeting agenda here)
a.
Led
by Westwood Elementary School student Haley Brown
a. Sunshine Week
Mayor John Bartley proclaimed the
week of March 16-22, 2014 as Sunshine week in honor or open records and
transparency in government.
The League of Women Voters presented
the proclamation.
a. Approval of minutes: Regular
meeting, March 3, 2014
b. Acceptance of electric utility
easement, 1301 S. Western Rd. (CC-14-17)
James Ryan of the Stillwater
Industrial Foundation addressed the council on the critical importance of
infrastructure enhancements in the community.
Dennis Gronquist spoke against the
trustees approving the SUA Trusted Indenture.
a.
Receive
public comment regarding a request for specific use permit for property located
at 504 S. Pine St., single family use in RTM
Motion to postpone to April 7, 2014 City
Council meeting.
Council approved 5-0.
a.
Resolution
CC 2014-2: A resolution approving an amendment to the trust indenture pursuant
to which the Stillwater Utilities Authority was created by amending Article V,
powers and duties of the trustees, by amending Subsections 7 and 30 regarding
issuance of indebtedness and obligations and limitations thereto; and creating
new Subsection 31 providing for a debt management policy.
Councilors approved 5-0.
b.
Resolution
CC 2014-3: A resolution declaring the intent to consider approval of a project
plan and creation of a tax increment district under the Local Development Act;
review committee; directing the review committee to make findings as to
eligibility and financial impact, if any, on taxing jurisdictions within the
district; and directing the review committee to make a recommendation with
respect to the proposed project plan. (Postponed
to April 7, 2014)
City Attorney John Dorman asked
the council to pass over the resolution items, and return to it after the SUA
meeting.
First
Reading
NONE
Second
Reading
a.
Ordinance
No. 3252: An ordinance amending the Stillwater city code by amending Chapter
29, Motor Vehicles and Traffic, Article IV, Stopping, Standing or Parking,
Division 2, Improper Parking, Section 29-136, Prohibited in Certain Places, and
Section 29-141, Stopping, Standing and Parking of Buses and Taxicabs Regulated.
Council approved 5-0
b.
Ordinance
No. 3253: An ordinance rezoning a tract of land located at 402 and 410 S.
Hester St. and 711 W. Fourth Ave. from RMI, Residential Multi-Family –
Intermediate District, to HR, High Rise District.
Council approved 5-0
c.
Ordinance
No. 3254: An ordinance rezoning a tract of land located at 1530 W. Sixth Ave.
and 521, 523 and 525 S. Walnut St. from RMU, Residential Multi-Family – Urban
District, to RMI, Residential Multi-Family – Intermediate District
Council approved 5-0
d.
Ordinance
No. 3255: An ordinance rezoning a tract of land located at 1202 S. Duck St.
from RSS, Residential Small Lot Single-Family District, to O, Office District
Council approved 5-0
e.
Ordinance
No. 3256: An ordinance closing a 27 foot portion of a general utility easement
at property addressed as 519 S. Jardot Rd.
Council approved 5-0
Mayor
Bartley – Reminded
viewers of the election on April 1. Councilor Gina Noble would be on the KSBI
radio on Tuesday, March 25 and he would be on Triple Play on Wednesday, March
16.
City Council is recessed;
Stillwater Utilities Authority is called to order
a. Approval of minutes: Regular
meeting, March 3, 2014
b.
Bid
recommendation for the purchase of a backhoe/loader for the Electric
Distribution Division (SUA-14-15)
Kenny Josey, chairman of the
Stillwater Chamber of Commerce, addressed the SUA about challenges to business
recruitment and impact of infrastructure.
a.
Bid
recommendation for variable frequency drive replacement at the Wastewater
Treatment Plant (SUA-14-16)
Bill Millis, acting director of
the Water Utilities Department, said the drives are obsolete and need to be
replaced. He recommended trustees award the bid to Dane & Associates,
authorize the general manager to execute construction contract and authorize
expenditures up to $762,800
Trustee Gina Noble wanted to know
if the project was in the 2014 budget. Millis said the design of the project
was in 2013, and the construction was not budgeted. Millis proposed the
construction come out of the SUA cash balance from additional SUA income over
what was expected.
Chairperson Bartley wanted to
know of the project’s importance, and Millis said it was the highest priority
on the waste water side.
Trustees approved 5-0.
b.
Real
estate acquisition authorization for the Western Road water line connection
from the 56th Avenue tower to 44th Avenue (SUA-14-17)
Eric Fladie, the construction
program manager with water utilities, recommended trustees authorize staff to
make offers, negotiate prices and execute easement acquisition and authorize expenditures
up to $250,000. Real estate services are already appropriated and funded.
Mayor Bartley verified expected
completion of the project was September 2014.
Trustees approved 5-0.
c.
Real
estate acquisition authorization for the Highway 51 and Country Club Road water
distribution booster pump station and transmission water line, a part of the
Water 2040 program (SUA-14-18)
Fladie called this order the top
priority for the Water 2040 program, and recommended trustees authorize
expenditures of up to $550,000 for purchase of land, pump and easements.
Trustees approved 5-0.
d.
Stillwater
Utilities Authorization trust indenture amendment
SUA Director Dan Blankenship said
the proposed amendment would require supermajority to issue debt, meaning 4 of
the 5 trustees would have to vote in favor of any debt issued. The proposed
amendment also increases debt limitation from 20 percent to 40 percent, adds an
additional limitation that bonds and notes cannot be issued if it requires
increased rates for that purpose and requires the trust to adopt and
periodically review debt management policy.
City Attorney Dorman added the
amendment has an additional exception where the trust issuance of debt would be
paid for by some fund other than the trust fund itself. Mayor Bartley said
selling water to another community which required a pipeline to be built and
paid for by the other community would fall under that exception, for example.
City Manager Dan Galloway said
the restrictions would protect customers of the SUA to ensure the trust doesn’t
enter lending obligations that would place an additional rate on customers.
Mayor Bartley said the proposed
amendment protects rate payers while giving the SUA the ability to complete
projects.
a.
Resolution
SUA 2014-1: A resolution adopting an amendment to the trust indenture pursuant
to which the Stillwater Utilities Authority was created by amending Article V,
Powers and Duties of the Trustees, by amending Subsections 7 and 30 regarding
issuance of indebtedness and obligations and limitations thereto; and creating
new Subsection 31 providing for a debt management policy
Trustees approved 5-0.
Trustee
Chuck Hopkins –
The resolution was one of the major projects the trustees needed to get done
when he came on six years ago, and was happy it was able to get done.
Trustee
Cody Scott – Appreciated
the comments from both sides of the resolution, and said the community can
always come and give their concerns before the council.
SUA
Director Dan Blankenship
– Thanked Hopkins and Scott for their service as trustees and councilors.
SUA is adjourned; City Council is
reconvened
a.
Resolution
CC 2014-2: A resolution approving an amendment to the trust indenture pursuant
to which the Stillwater Utilities Authority was created by amending Article V,
powers and duties of the trustees, by amending Subsections 7 and 30 regarding
issuance of indebtedness and obligations and limitations thereto; and creating
new Subsection 31 providing for a debt management policy.
City Attorney Dorman said the
resolution approves the action of the trustees as the beneficiary of the trust.
Council approved 5-0.
City Council is adjourned.
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