Wednesday, October 22, 2014

Meeting Recap: Oct. 20, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Oct. 22, 2014) — The City of Stillwater Council met for its regular meeting Monday, Oct. 20, 2014. (View agenda here.)


Pledge of Allegiance
a.       Led by Richmond Elementary School students Rylan Wilson and Connor Zamborsky

a.       Community Planning Month

Mayor John Bartley proclaimed the month of October as Community Planning Month in the City of Stillwater.

b.      Proclamation commemorating the 125th anniversary of the City of Stillwater

Bartley and the former mayors in attendance honored the City of Stillwater’s 125th anniversary.

a.       Approval of minutes                      Regular meeting                       Oct. 6, 2014
Executive session                    Oct. 6, 2014
b.      Sheerar Museum quarterly report
c.       Public improvement and easement, The Links at Stillwater, phase III
d.      Utility easement, Interworks, 1435 S. Sangre Rd.
e.       Memo to set public hearing date of Dec. 1, 2014 for closing of blanket easement, 1711 W. 4th Ave. and 402 S. Hester St.

Council approved 5-0.

a.       Receive public comment regarding closing of a portion of East 5th Avenue between Perkins Road and Dryden Street (Continued from Oct. 6, 2014 – Application withdrawn, no action will be taken)

a.       Introduction to Complete Streets Program

Transportation engineering manager Jason Peek introduced the topic of the Complete Streets Program.
Dan Burden and presented the information about Complete Streets.
Peek said there is a commission developing a complete streets recommendation for the Council to review.

a.       Resolution CC-2014-13: A resolution notifying the public of the compiling and publishing of the code supplement No. 3 to the code of the City of Stillwater, Oklahoma

Council approved 5-0.
Ordinances
First reading

NONE

Second reading

a.       Ordinance No. 3280: Amending the Stillwater City Code, arrest for nontraffic violations; citations, promise to appear, etc.

Council approved 5-0.

b.      Ordinance 3281: Rezoning tract of land located at 1615 W. 12th Ave. from A (agriculture) and RSS (residential small lot, single family) to O (office)

Council approved 5-0.

a.       Miscellaneous items from the City Attorney
a.       Request for executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Request for executive session for the purpose of confidential communication regarding employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Attorney John Dorman
c.       Request for executive session for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manager Dan Galloway
b.      Miscellaneous items from the City Manager

Nothing to report.

c.       Miscellaneous items from the City Council

Nothing to report.

City Council is recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes                      Regular meeting                       Oct. 6, 2014
b.      Bid recommendation for the Ground Storage Tanks Maintenance Project

Trustees approve 5-0.

a.       Professional services agreement for the Cost of Service Study and Rate Design

Water Utilities Director Bill Millis presented the agreement, beginning with a selection process from a list of proposals and concluding with a recommendation for the selection.

Trustees approved 4-1.
Councilor Miguel Najera opposed the agreement.

SUA adjourned; Stillwater Economic Development Authority called to order

a.       Approval of minutes:                     Regular meeting                       Sept. 15, 2014
Special meeting                                    Oct. 6, 2014
b.      Approve business development agreement Amendment No. 1 with Core Development and District Bicycles

Council approved 5-0.

General Orders
a.       Presentation and request for authorization to issue a Request for Proposals for a development program

City Manager Dan Galloway presented a request for proposal for a convention center and hotel near Downtown Stillwater.

Council approved 5-0.

SEDA adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Thursday, October 9, 2014

Meeting Recap: Oct. 6, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.


(STILLWATER, OKLA. / Oct. 7, 2014) — The City of Stillwater City Council met for its regular meeting Monday, Oct. 6, 2014. (View agenda here.)

Pledge of Allegiance
a.       Led by Richmond Elementary School students Kelly Daugherty and Luke Prentice

a.       Fire Prevention Week                    Oct. 5-11, 2014

Mayor John Bartley declared the week of Oct. 5-11, 2014 Fire Prevention Week in the City of Stillwater.

a.       Approval of minutes:                     Regular meeting                       Sept. 15, 2014
b.      Accept public improvements, Highland Park Elementary School
c.       Accept public improvements, The Vintage, Phase 2
d.      Accept Final Plat, The Canyons Phase 4
e.       Small Cities Set-Aside Program contract
f.       Sole source purchase for Fire Department Training Facility Phase 3

Council approved 5-0.

a.       Receive public comment regarding a closing of a portion of East 5th Avenue between Perkins Road and Dryden Street.

Greg Hughes was concerned with accessing and parking his businesses on Highway 51 when it is widened, but said his business would be willing to pave 5th Avenue for parking if it is kept open.

Development Services Director Paula Dennison said staff recommended approval with a 20-foot wide utility easement reserved.

Vice Mayor Joe Weaver suggested Hughes work with other property owners to develop a commercial drive for the businesses as opposed to constructing a public road.

Bartley suggested tabling the meeting for the next City Council meeting to tell the parties to work on a mutually beneficial agreement to assist the council.

Weaver motioned to table the item until the Oct. 20 meeting. Councilor Gina Noble seconded the motion.

Council approved 5-0.

First reading

a.       Ordinance No. 3280: Amending the Stillwater City Code, arrest for nontraffic violations; citations, promise to appear, etc.

Council approved 5-0.

b.      Ordinance No. 3281: Rezoning tract of land located at 1615 W. 12th Ave. from A (agriculture) and RSS (residential small lot, single family) to O (office)

Council approved 5-0.

c.       Ordinance No. 3283: Closing 5th Avenue between Perkins Road and Dryden Street.

Not voted on. Tabled as a result of the public hearing.

Second reading

NONE

a.       Miscellaneous items from the City Attorney
              i.         Request for an executive session for the purpose of confidential communication with the City Attorney regarding a pending workers’ compensation claim
            ii.         Request executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Nothing to add.

a.       Acknowledge and approve the nomination of Norman Durham and Ken McKinley to service on the Rural Water Advisory Board

Council approved 5-0.

City Council is recessed; Stillwater Utilities Authority called to order.

Consent Docket
a.       Approval of minutes:                     Regular meeting                       Aug. 18, 2014
b.      Bid recommendation for the purchase of a Waste Management truck
c.       Bid recommendation for the purchase of a street sweeper
d.      Amendment to Professional Services Agreement with Myers Engineering for inspection services on the West College CDBG Sewer Replacement Project
e.       Power generation station contract amendment
f.       Rural Water Advisory Board semi-annual report

Trustee Noble removed Item D from the docket.
Trustees approved 5-0.

d.      Amendment to Professional Services Agreement with Myers Engineering for inspection services on the West College CDBG Sewer Replacement Project

Noble wanted clarification on the agreement.

Water Utilities Director Bill Millis said the construction went on longer than expected, so an inspector needs to be on site for a longer period.

Trustees approve 5-0.

SUA adjourned, Stillwater Economic Development Authority called to order

a.       Request by OK Stillwater Perkins, LLC to approve consent to assignment of payments under the development agreement dated Aug. 8, 2014 to Arvest bank

Council approved 5-0.

SEDA is adjourned; City Council reconvened

Executive Session

Motion to move into executive session approved 5-0.


Action on the executive session for the worker’s compensation claim approved 5-0.

Friday, September 19, 2014

Meeting Recap: Sept. 15, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.
 
(STILLWATER, OKLA. / Sept. 16, 2014) —
The Stillwater City Council met for its regular meeting Monday, Sept. 15, 2014. (View agenda here)




Pledge of Allegiance

Proclamations and Presentations
a. Adult Day Services Week

Mayor John Bartley proclaimed the week of Sept. 14-20, 2014 as Adult Day Services Week

b. Drive 4 Pledges Day – Friday, Sept. 19, 2014

Bartley proclaimed Friday, Sept. 19, 2014 as Drive 4 Pledges Day

Consent Docket
a. Approval of minutes:                    

Regular meeting           Aug. 25, 2014
Regular meeting           Sept. 4, 2014

b. Library Trust Board annual report
c. 2014 National Endowment for the Arts Grant to Stillwater Public Library and budget amendments reflecting revenue and expenditure associated with the grant
d. Easement and infrastructure acceptance for Chestnut Ridge Addition

Council approved 5-0

Public Hearings
a. Receive public comment regarding a request for a map amendment rezoning approximately 65 acres of property addressed as 1615 W. 12th Ave. from A (Agriculture) and RSS (Residential small-lot and single-family) to O (Office)

Development Services Director Paula Dennison presented the request details to the council. The developer and applicant requested to speak, but no questions were asked. Bartley closed the public hearing. Planning Commission recommended approval with the exception of development in the floodway.

Council approved 5-0

General Orders
a. Western Payne County Ambulance and Trust Authority Review

Jerry Moeller, president and CEO of the Stillwater Medical Center, presented the review for the council.

b. Receive proposal from Stillwater Tennis Association for Couch Park tennis courts

External Services Director John McClenny presented the background information on Couch Park tennis courts and introduced Henri Uehara and Jeanne Horner, who presented the proposal.

Council approved 5-0

Reports from Officers and Boards
a. Miscellaneous items from City Attorney

Nothing to report.

b. Miscellaneous items from City Manager

City Manager Dan Galloway, in respect to the rezoning request, asked to clarify wording in land use code.

c. Miscellaneous items from City Council

Vice Mayor Joe Weaver remarked on his appreciation over the work the staff put in on the game day traffic management plan. Bartley said the Sheerar Museum was presenting new exhibits beginning next week. He also added to Galloway’s recommendation and wanted a land development code set up.

City Council adjourned; Stillwater Economic Development Authority called to order

Consent Docket
a. Approval of minutes:                     

Regular meeting           June 16, 2014
Executive session        June 16, 2014
Special meeting            July 7, 2014
Executive session        July 7, 2014
Special meeting            July 28, 2014

 
b. Economic Development contract between the City of Stillwater and Stillwater Chamber of Commerce

Council approved 5-0

General Orders
a. Review of City of Stillwater Economic Development policies

Galloway presented the review of the policies. He recommended and ad hoc committee.
Bartley is in favor of developing an ad hoc committee.

b. Professional consulting services contract between City of Stillwater and Retail Strategies and budget amendments to fund contract

Angela McLaughlin discussed how effective the contract with the consulting service has been.

Council approved 5-0

SEDA adjourned

-END-

Written by Zachary Kinder, Marketing and Public Relations

Friday, September 5, 2014

Meeting Recap: Sept. 4, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Sept. 5, 2014) — The Stillwater City Council met for its regular meeting Thursday, Sept. 4, 2014. (View agenda here.)



a.       National Assisted Living Week

Mayor John Bartley proclaimed the week of Sept. 7-13, 2014 as National Assisted Living Week

b.      Video presentation of “Understanding the Role of Elected Officials”

a.       Approval of minutes                      Regular meeting                       Aug. 18, 2014
b.      Task order No. 4 with BKL, Inc. to provide engineering design services and authorize a design expenditure limit of $122,555 for the Husband Street bridge replacement
c.       Bid recommendation for hay and pasture lease at Stillwater Regional Airport
d.      Amendment No. 8 to LBR, Inc. professional airport consulting services agreement for AIP grant project for the Stillwater Regional Airport
e.       Amendment No. 9 to LBR, Inc. professional airport consulting services agreement for AIP grant project for the Stillwater Regional Airport

Council approved 4-0.

a.       Receive public comment regarding the request for closing of a portion of East Fifth Avenue between Perkins Road and Dryden St. (cont. on Oct. 6, 2014)

Council approved continuation approved 4-0.

b.      Receive public comment regarding request for Map Amendment for property located at 999 W. 12th Avenue from RSS (small lot single family) and A (agriculture) to O (office)

Council approved 4-0.

c.       Receive public comment regarding 2012 Community Development Block Grant project, request council acceptance of the No. 15249 CDBG 12 project and authorize the mayor to sign the closeout documents

Council approved 4-0.

a.       Professional services agreement for on-call civil engineering services needed for FY15 transportation projects

Council approved 4-0.

a.       Resolution No. CC-2014-11: Acknowledging Stillwater City Council authorization and approval for the submission of an application for federal grant funding to provide site development for the southeast hangar development area and drainage improvements at Stillwater Regional Airport through the FAA AIP grant project

Council approved 4-0.

b.      Resolution No. CC-214-12: Acknowledging Stillwater City Council authorization and approval for the submission of an application for federal grant funding to install wildlife/security fencing at Stillwater Regional Airport through the FAA AIP grant project.

Council approved 4-0.

a.       Miscellaneous items from the City Attorney

Nothing to report.

b.      Miscellaneous items from the City Manager

Nothing to report.

c.       Miscellaneous items from the City Council

Councilor Gina Noble asked everyone to go to the football game.
Bartley reminded residents to review maps of traffic management plan for OSU games.

City council is adjourned

-END-

Written by Zachary Kinder, Marking and Public Relations



Wednesday, August 27, 2014

Meeting Recap: Aug. 25, 2014

Note: Items of discussion in this recap include linked indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Aug. 27, 2014) — The Stillwater City Council met for its regular meeting Monday, Aug. 25, 2014. (View agenda here.)



a.       Wellness presentation – Christy Luper

a.       Approval of minutes                      Special meeting                        Aug. 11, 2014
Executive meeting       Aug. 11, 2014

Council approved 4-0.

a.       Public hearing No. 2 for proposed Stillwater North Perkins Project Plan and Establishment of Increment Financing District No. 1, City of Stillwater: the City Council will hear public comments in support and opposition to said plan and district

Dan Batchelor, chairman for law for the Center for Economic Development Law, presented details about the development and aspects of the TIF district.

Chris Norris, founder of Chris’ University Spirit, and Chad Watkins, owner and operator of Dupree Sports, expressed concern over an unfair competitive advantage.

Roger Gose spoke for the TIF districts and spoke of how successful the Bricktown TIF district has been for Oklahoma City.

Batchelor, answering the concerns presented by Norris and Watkins, said a TIF district is an incentive for development of a particular area, not a case of favoritism toward the business.

First reading

NONE

Second reading
a.       Ordinance No. 3276: Ordinance closing streets and unoccupied utility easements within an area bounded generally on the north by 12th Avenue, the east by eastern platted boundary of Lynn’s Addition to Stillwater, Okla. and West Street, the south by the southern platted boundary of the Lynn’s Addition to Stillwater, Okla., and on the west by Washington Street, including those portions of Ramsey Street, Hester Street, Knoblock Street, 13th Avenue, 14th Avenue, 15th Avenue and any alleys and easements located within said boundary and farther including blocks 1-16, Lynn’s Addition to Stillwater, Okla., blocks 10-12 of Duncan’s Addition to Stillwater, Okla., blocks 12-13 of Sunnyside Addition to Stillwater, Okla. as shown on the recorded plats thereof.
Council approved 4-0.

b.      Ordinance No. 3277: Ordinance approving and adopting the Stillwater North Perkins Project Plan; designating and adopting project area and increment district boundaries; establishing a date for the creation of increment district No. 1, City of Stillwater; adopting certain findings; authorizing the City of Stillwater to carry out and administer the project plan; establishing a tax apportionment fund; declaring apportioned funds to be special funds of the City of Stillwater or alternative authorized entity; authorizing the use of sales tax increment revenues for the payment or financing of certain project costs; authorizing the use of other resources to pay for or finance project costs; authorizing the Stillwater Economic Development Authority or alternative authorized entity to issue apportionment notes and carry out certain provision of the project plan; ratifying and confirming the actions, recommendations and findings of the review committee and the planning commission; directing continuing apportionment; providing for severability

Councilor Gina Noble said she was concerned about improvements to the intersection near the area. City Manager John Dorman said the City of Stillwater would not be responsible for the impact of traffic, but that the developer would have to pay the cost of improving the intersection.

Noble said she was in favor of the business coming to Stillwater, but should not be incentivized to do so.

Vice Mayor Joe Weaver said there are people behind this, and since the council has already supported it previously, it should follow through with it.

Mayor John Bartley said it’s not possible for one development to hit all of the City’s economic goals, but that this development does hit several of them. The return on investment for the project would be tremendous and prevent Stillwater residents from spending their dollars in other communities while getting residents of other communities to come to Stillwater.  

Council approved 3-1.
Noble opposed the measure.

c.       Ordinance No. 3278: Ordinance amending the Stillwater city code, motor vehicles and traffic, requiring pedestrians soliciting rides or business to be issued a permit and providing a penalty for violation; and declaring an emergency

Council approved 4-0.
Council approved emergency 4-0.

a.       Miscellaneous items from the City Attorney
b.      Miscellaneous items from the City Manager
c.       Miscellaneous items from the City Council

City Council adjourned

-END-

Written by Zach Kinder, Marketing and Public Relations