Wednesday, April 9, 2014

Meeting Recap April 7, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / April 8, 2014) – The Stillwater City Council met for its regular meeting Monday, April 7, 2014 (View the agenda here.)


a.       Led by Highland Park Elementary School student Sydney Wade

a.       Distinguished Young Women of Payne County

Madison Weiser was named the Distinguished Young Woman of Payne County of 2015. Mayor John Bartley declared April 7, 2014 as Madison Weiser Day.

b.      Fair Housing Month

Mayor Bartley proclaimed the week of April 2014 as Fair Housing Month in honor of the 46th anniversary of the Civil Rights’ fair housing law.

a.       Approval of minutes:         Executive session        March 3, 2014
Regular meeting           March 24, 2014
b.      Acknowledgment of Oklahoma Department of Environmental Quality permit for construction of water line on north side of 24th Avenue near the intersection of 24th Avenue and Washington Street
c.       Summary of city funds mid-year revenue estimate adjustments.
d.      Memo to set public hearing date for closing of portion of utility easement at 3100 N. Madison Court for May 19, 2014.
e.       Budget amendment transferring out of the General Fund sales tax related to Stillwater Economic Development Authority business development agreements.

Council approved 5-0.

a.       Special presentations/proclamations

Mayor Bartley congratulated the Councilor Cody Scott and Vice Mayor Chuck Hopkins on their years of service. The mayor said the exiting City Council members have served with distinction and are worthy of recognition from the community and their peers as a part of the City Council.

Councilor Scott expressed his thanks for the City Council and the community.

Vice Mayor Hopkins talked about how his wife and friends were responsible for talking him into running for the City Council. He said he’s leaving the council in good hands.

a.       Swearing-in of Councilors Pat Darlington and Miguel Najera


Mayor Bartley nominated Councilor Joe Weaver for the position of vice mayor.

City Council voted 5-0 in favor of the nomination.

a.       Receive public comment regarding a proposed text amendment to the Land Development Code.

Paula Dennison, Development Services, addressed the council about a parking study and its action items. Ordinance 3258 outlines all the amendments proposed. Dennison recommended adopting the proposed changes to the Land Development Code.

Action happened at ordinance stage.

b.      Receive public comment regarding a request for a permit to allow a construction of a seven bedroom house at 504 S. Pine St. in the RTM (Residential Two-Family and Multifamily) District.

Dennison said this construction requires the permit because there’s a little noncompatibility with the zoning and intended use. The same owner built the exact floor plan a couple years earlier. Dennison said the Planning Commission recommended approval.

Council approved 5-0.

c.       Receive public comment regarding a request to rezone property addressed as 799 E. Mercury Ave. from IG (Industrial General) to RTM (Residential Two-Family and Multifamily) to allow construction of residential structures.

City Attorney John Dorman asked that the council postpone the item to the April 21 meeting due to the applicant’s unavailability.

Council approved postponement 5-0.

a.       ½ Cent Sales Tax – Transportation improvement fund project funding recommendations for remaining FU14 budget

Transportation Manager Jason Peek updated the council on the ½ Cent Sales Tax, and requested allocating the remaining budget for this period. There is a $3.3 million unallocated balance for this period. Peek provided a listing of projects and amounts to allocate the funds to.

One of the projects was a traffic signal software purchase. Weaver asked how long the project would take to implement. Peek said about 50 of the target intersections would be implemented in about a year.

Councilor Miguel Najera commented on a Perkins Road project, and wanted to know if reappropriated funds at the State level would affect the project. Peak said it depends on Oklahoma Department of Transportation’s eight year plan, but cannot say it would not affect it. As of now, ODOT has a commitment to fund the project in 2020, but  Peak recommended funding the project regardless of what happens with ODOT.

Councilor Gina Noble wanted to know if the Perkins Road project would require right away on both sides of the road. Peek responded saying right away is sufficient in all but one spot, but there is a way around the problem.

Council approved 5-0.

a.       Resolution CC 2014-3: Resolution declaring the intent to consider approval of a project plan and creation of a tax increment district under the Local Development Act; direction preparation of a project plan; appointing a review committee; directing the review committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions within the district; and directing the review committee to make a recommendation with respect to the proposed project plan

Resolution postponed until after SEDA meeting.

First Reading

a.       Ordinance No. 3257: An ordinance relating to public health and safety revising the 911 emergency number ordinance, maintaining the current 5 percent user fee established.

Councilor Pat Darlington asked how long the fee had been in place, and if the fee included cell phone and landlines.

Council approved 5-0.

b.      Ordinance No. 3258: An ordinance amending the Stillwater City Code related to parking and loading.

Mayor Bartley confirmed with Dennison the ordinance modernizes the parking system and allows for different types of parking spaces for different types of vehicles.

Councilor Noble asked if it reduces Stillwater’s concrete footprint. Dennison said the overall is a reduction.

Vice Mayor Weaver asked if this ordinance would it have helped with parking garage discussions on high density, high rise apartment complexes, and Dennison confirmed it would have.

Councilor Noble asked is more parking spaces could be asked for. The ordinance only provides the minimum they are required to provide, but may opt to provide additional spaces, Dennison said. There can also be a requested reduction in the amount of spaces. Councilor Noble also wanted to know if the ordinance provided for handicap parking.

Councilor Najera asked Dennison the ordinance meant owners could include spots on street as designated parking sports. Dennison said only if there are designated public parking spaces, which are primarily in business districts. Councilor Najera confirmed this ordinance shouldn’t cause a problem in residential areas.

Dennison said Planning Commission recommends approval.

Council approved 5-0.

Second Reading

NONE

a.       Miscellaneous items from the City Attorney
                 i.         Request for Executive Session for the purpose of confidential communication regarding pending workers’ compensation claim.
b.      Miscellaneous items from City Manager

City Manager Dan Galloway addressed pending school resource officers (SRO) agreements.

c.       Miscellaneous items from City Council
                 i.         Discussion about scheduling items for upcoming meetings

Councilor Darlington mentioned the housing study and asked to put a hold on zoning changes on rental houses to study the market. Dennison said the staff is finalizing a draft prior to bringing it to the council.

Councilor Noble wanted to know what the housing study covered.

Vice Mayor Weaver commented on his respect for former Vice Mayor Hopkins. Councilor Noble seconded his comment.

City Manager Galloway discussed the upcoming annual budget, which will be discussed in upcoming meetings.

City Council is recessed; Stillwater Economic Development Authority is called to order

a.       Approval of minutes:         Special meeting                        February 2, 2014
Special meeting                        March 3, 2014
Executive session        March 3, 2014
b.      Budget amendment transferring in sales tax related to SEDA business development agreements
c.       Budget amendment budgeting estimated payments due under SEDA business development agreements

Council approved 5-0.

a.       Business expansion incentive agreement between SEDA and Sears Hometown

City Manager Galloway said it would be a rebate incentive equivalent of up to 1 percent of sales tax for up to a period of seven years or until they’ve achieved $25,000, whichever occurs first, and recommended it for approval. No money is provided up front, but only as sales increase.

Council approved 5-0.

a.       SEDA 2014-1: A resolution approving a development agreement by and between the SEDA and OK Stillwater Perkins, LLC.

City Manager Galloway asked to table the resolution for the moment. The project is estimated to generate $40 million in retail sales per year, which would equal approximately $9 million in revenue for Stillwater. The businesses proposed are types that are not located in Stillwater, so it will not draw from other businesses.

Mayor Bartley and Galloway discussed the details of tax increment financing (TIF) districts. Mayor Bartley then confirmed it would not inhibit sales tax going to public schools, but would increase the amount of funds schools would receive.

Galloway suggested an executive session to address details concerning the proposed plan due to developer contracts with a deadline in May.

Councilor Najera proposed a study session to make the public more aware of what a TIF district is.

Galloway stressed the city does not give money to the business, but gives those businesses a discount for investing in Stillwater.

Councilor Noble wanted to clarify the location of the development, which Galloway said was at the corner of Lakeview and Perkins.

Mayor Bartley said the item would not be voted on at this meeting because it was not ready yet.

SEDA adjourned; City Council is reconvened 

b.      Resolution CC 2014-3: Resolution declaring the intent to consider approval of a project plan and creation of a tax increment district under the Local Development Act; direction preparation of a project plan; appointing a review committee; directing the review committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions within the district; and directing the review committee to make a recommendation with respect to the proposed project plan.

City Manager Galloway recommended adopting the resolution. Resolution authorizes the creation of a TIF committee.

Mayor Bartley wanted clarification the resolution did not create the committee, but allow for the intent to create the committee.

Council approved 5-0.

b.         Confidential communication with city attorney regarding pending workers’ compensation claim.

Return from Executive Session
b.      Possible action regarding a pending workers’ compensation claim.

City Council adjourned

END


Recap by Zachary Kinder, Marketing and Public Relations

Friday, April 4, 2014

Meeting Recap: March 24, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / April 2, 2014) – The Stillwater City Council met for its regular meeting Monday, March 24, 2014. (View meeting agenda here)



a.       Led by Westwood Elementary School student Haley Brown

a.   Sunshine Week

Mayor John Bartley proclaimed the week of March 16-22, 2014 as Sunshine week in honor or open records and transparency in government.

The League of Women Voters presented the proclamation.

a.   Approval of minutes: Regular meeting, March 3, 2014
b.   Acceptance of electric utility easement, 1301 S. Western Rd. (CC-14-17)


James Ryan of the Stillwater Industrial Foundation addressed the council on the critical importance of infrastructure enhancements in the community.

      Dennis Gronquist spoke against the trustees approving the SUA Trusted Indenture.

a.       Receive public comment regarding a request for specific use permit for property located at 504 S. Pine St., single family use in RTM

      Motion to postpone to April 7, 2014 City Council meeting. 

      Council approved 5-0.

a.       Resolution CC 2014-2: A resolution approving an amendment to the trust indenture pursuant to which the Stillwater Utilities Authority was created by amending Article V, powers and duties of the trustees, by amending Subsections 7 and 30 regarding issuance of indebtedness and obligations and limitations thereto; and creating new Subsection 31 providing for a debt management policy.

Councilors approved 5-0.

b.      Resolution CC 2014-3: A resolution declaring the intent to consider approval of a project plan and creation of a tax increment district under the Local Development Act; review committee; directing the review committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions within the district; and directing the review committee to make a recommendation with respect to the proposed project plan. (Postponed to April 7, 2014)

City Attorney John Dorman asked the council to pass over the resolution items, and return to it after the SUA meeting.

First Reading

NONE

Second Reading

a.       Ordinance No. 3252: An ordinance amending the Stillwater city code by amending Chapter 29, Motor Vehicles and Traffic, Article IV, Stopping, Standing or Parking, Division 2, Improper Parking, Section 29-136, Prohibited in Certain Places, and Section 29-141, Stopping, Standing and Parking of Buses and Taxicabs Regulated.

      Council approved 5-0

b.      Ordinance No. 3253: An ordinance rezoning a tract of land located at 402 and 410 S. Hester St. and 711 W. Fourth Ave. from RMI, Residential Multi-Family – Intermediate District, to HR, High Rise District.

      Council approved 5-0

c.       Ordinance No. 3254: An ordinance rezoning a tract of land located at 1530 W. Sixth Ave. and 521, 523 and 525 S. Walnut St. from RMU, Residential Multi-Family – Urban District, to RMI, Residential Multi-Family – Intermediate District

      Council approved 5-0

d.      Ordinance No. 3255: An ordinance rezoning a tract of land located at 1202 S. Duck St. from RSS, Residential Small Lot Single-Family District, to O, Office District

      Council approved 5-0

e.       Ordinance No. 3256: An ordinance closing a 27 foot portion of a general utility easement at property addressed as 519 S. Jardot Rd.

      Council approved 5-0


Mayor Bartley – Reminded viewers of the election on April 1. Councilor Gina Noble would be on the KSBI radio on Tuesday, March 25 and he would be on Triple Play on Wednesday, March 16.

City Council is recessed; Stillwater Utilities Authority is called to order

a.   Approval of minutes: Regular meeting, March 3, 2014
b.      Bid recommendation for the purchase of a backhoe/loader for the Electric Distribution Division (SUA-14-15)


Kenny Josey, chairman of the Stillwater Chamber of Commerce, addressed the SUA about challenges to business recruitment and impact of infrastructure.

a.       Bid recommendation for variable frequency drive replacement at the Wastewater Treatment Plant (SUA-14-16)

Bill Millis, acting director of the Water Utilities Department, said the drives are obsolete and need to be replaced. He recommended trustees award the bid to Dane & Associates, authorize the general manager to execute construction contract and authorize expenditures up to $762,800

Trustee Gina Noble wanted to know if the project was in the 2014 budget. Millis said the design of the project was in 2013, and the construction was not budgeted. Millis proposed the construction come out of the SUA cash balance from additional SUA income over what was expected. 

Chairperson Bartley wanted to know of the project’s importance, and Millis said it was the highest priority on the waste water side.

Trustees approved 5-0.

b.      Real estate acquisition authorization for the Western Road water line connection from the 56th Avenue tower to 44th Avenue (SUA-14-17)

Eric Fladie, the construction program manager with water utilities, recommended trustees authorize staff to make offers, negotiate prices and execute easement acquisition and authorize expenditures up to $250,000. Real estate services are already appropriated and funded.

Mayor Bartley verified expected completion of the project was September 2014.

Trustees approved 5-0.

c.       Real estate acquisition authorization for the Highway 51 and Country Club Road water distribution booster pump station and transmission water line, a part of the Water 2040 program (SUA-14-18)

Fladie called this order the top priority for the Water 2040 program, and recommended trustees authorize expenditures of up to $550,000 for purchase of land, pump and easements.

Trustees approved 5-0.

d.      Stillwater Utilities Authorization trust indenture amendment

SUA Director Dan Blankenship said the proposed amendment would require supermajority to issue debt, meaning 4 of the 5 trustees would have to vote in favor of any debt issued. The proposed amendment also increases debt limitation from 20 percent to 40 percent, adds an additional limitation that bonds and notes cannot be issued if it requires increased rates for that purpose and requires the trust to adopt and periodically review debt management policy.

City Attorney Dorman added the amendment has an additional exception where the trust issuance of debt would be paid for by some fund other than the trust fund itself. Mayor Bartley said selling water to another community which required a pipeline to be built and paid for by the other community would fall under that exception, for example.

City Manager Dan Galloway said the restrictions would protect customers of the SUA to ensure the trust doesn’t enter lending obligations that would place an additional rate on customers.

Mayor Bartley said the proposed amendment protects rate payers while giving the SUA the ability to complete projects.

a.       Resolution SUA 2014-1: A resolution adopting an amendment to the trust indenture pursuant to which the Stillwater Utilities Authority was created by amending Article V, Powers and Duties of the Trustees, by amending Subsections 7 and 30 regarding issuance of indebtedness and obligations and limitations thereto; and creating new Subsection 31 providing for a debt management policy

Trustees approved 5-0.


Trustee Chuck Hopkins – The resolution was one of the major projects the trustees needed to get done when he came on six years ago, and was happy it was able to get done.

Trustee Cody Scott – Appreciated the comments from both sides of the resolution, and said the community can always come and give their concerns before the council.

SUA Director Dan Blankenship – Thanked Hopkins and Scott for their service as trustees and councilors.

SUA is adjourned; City Council is reconvened

a.       Resolution CC 2014-2: A resolution approving an amendment to the trust indenture pursuant to which the Stillwater Utilities Authority was created by amending Article V, powers and duties of the trustees, by amending Subsections 7 and 30 regarding issuance of indebtedness and obligations and limitations thereto; and creating new Subsection 31 providing for a debt management policy.

City Attorney Dorman said the resolution approves the action of the trustees as the beneficiary of the trust.

Council approved 5-0.

City Council is adjourned.


Thursday, March 6, 2014

Meeting Recap: March 3, 2014

Note: Items of discussion in this recap includes a link indexed to that portion of the City Council meeting replay. Click on bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / March 6, 2014) - The Stillwater City Council met for its regular meeting Monday, March 3, 2014. (View the meeting agenda here)

Note: Vice Mayor Chuck Hopkins was not present at the meeting.
 
Pledge of Allegiance
a. Led by Westwood Elementary School student Tyren Thornton.

Proclamations and Presentations
a. DeMolay Month
b. Stillwater High School Directors of "Stillwater Makes a Change" Week

Photos

Consent Docket
a. Approval of minutes: Regular meeting, Feb. 17, 2014
b. Approval of minutes: Regular meeting, Feb. 24, 2014

Council approved 4-0.

General Orders
a. Approval of an infrastructure development agreement with Alpha Omicron Pi Sorority and authorization for funding for the design and construction of a replacement water main along Gray Street. (CC-14-16)

External Services Director John McClenny said the agreement would replace a 2-inch water line that is not adequately serving any property that runs from the 1407 W. Fourth Ave. to Sixth Ave. The SUA has already identified this project as something to complete. The agreement would keep the the City from having to dig up and replace sidewalks, driveways and landscape that is being prepared for on the developing property. Under the agreement, the developers of the property will design and install the entire water line from their site to the main line on Sixth Avenue and the City will reimburse them for the cost of the project (estimated at $178,972). The funding will come from the SUA fund balance. Staff recommends the Council approve the infrastructure agreement. The SUA trustees will decide on approving the funding at the later SUA meeting that night.

Council approved 4-0.

b. Amendment to Stillwater City Code, Chapter 29, Motor Vehicles and Traffic. (CC-14-15)

McClenny said this was the first in a series of ordinance changes that the Parking and Steering committee is recommending. He said, if passed, it would prohibit parking in any land of travel, which includes bike lanes and sidewalks, and it would allow buses to stop temporarily to stop, unload and reload passengers, which they cannot do under the current code unless it is at a designated bus stop. 

Resolutions
a. Resolution No. CC-2014-1: A resolution approving the incurrence of indebtedness by the Stillwater Medical Center Authority in aggregate principal amount not to exceed $15,570,000, for the purpose of refunding outstanding obligations and reimbursing expenditures of the authority; approving the waiver of competitive bidding thereon; and containing other provisions relating thereto.

Councilor Joe Weaver said he understood the resolution to be a refunding and not an issuance of new debt and asked the authority representatives what they thought Stillwater Medical Center would net save as a result of the refunding. 

A representative said the current bonds have about a 10 maturity left on them and the resolution would refinance five years and will save the hospital $4.2 million. He said the hospital would be debt free after those five years are done. 

Mayor John Bartley wanted to specify that the resolution is a refinance of existing bonds and also some additional debt to finance the purchase of the Warren Clinic building. 

Council approved 4-0.

Ordinances
First Reading

a. Ordinance No. 3252: An ordinance amending the Stillwater City Code by amending Chapter 29, Motor Vehicles and Traffic, Article IV, Stopping, Standing or Parking, Division 2, Improper Parking, Section 29-136 Prohibited in Certain Places, and Section 29-141, Stopping, Standing and Parking of Buses and Taxicabs Regulated.

Council approved 4-0.

b. Ordinance No. 3253: An ordinance rezoning a tract of land at 402 and 410 S. Hester St. and 711 W. Fourth Ave. from RMI, Residential Multi-Family - Intermediate District, to HR, High Rise District.

Council approved 4-0.

c. Ordinance No. 3254: An ordinance rezoning a tract of land at 1530 W. Sixth Ave. and 521, 523 and 525 S. Walnut St. from RMU, Residential Multi-Family - Urban District, to RMI, Residential Multi-Family - Intermediate District. 

Council approved 4-0.

d. Ordinance No. 3255: An ordinance rezoning a tract of land at 1202 S. Duck St. from RSS, Residential Small Lot Single-Family District, to O, Office District.

Council approved 4-0.

e. Ordinance No. 3256: An ordinance closing a 27-foot portion of a general utility easement at property addressed as 519 S. Jardot Road. 

Council approved 4-0.

Second Reading

NONE

Reports from Officers and Boards
City Attorney John Dorman - Requested an executive session for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manager Dan Galloway and Stillwater City Attorney John Dorman, pursuant to 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act.


Mayor Bartley - Reminded viewers that there would be a primary election for Council on Tuesday, March 4 and that he would be on radio and TV Wednesday to discuss emergency weather preparedness. Councilor Cody Scott will be on the radio Tuesday, March 4.

Appointments
a. Business Improvement District No. 1 Advisory Board
Mayor Bartley nominated Robin Davies, Steve Green and Kent Kenzie for reappointment.

Council approved 4-0.

City Council is recessed; Stillwater Utilities Authority is called to order.

Consent Docket
a. Approval of minutes: Regular meeting, Feb. 17, 2014

Trustees approved 4-0.

General Orders
a. Approval of an infrastructure development agreement with Alpha Omicron Pi Sorority and authorization for funding for the design and construction of a replacement water main along Gray Street. (SUA-14-04)

SUA Director Dan Blankenship said the SUA recommends the agreement be approved with expenditures up to $179,000.

Trustees approved 4-0.
SUA is adjourned; Stillwater Economic Development Authority is called to order.

Request for Executive Session
a. Request for an executive session pursuant to 25 O.S. 307 (C)(10) for the purpose of conferring on matters pertaining to economic development, including the transfer of property, financing or the creation of a proposal to entice a business to locate within the City of Stillwater because public disclosure of the matter to be discussed would interfere with the development of products and services and would violate the confidentiality of the business. 

Trustees approved 4-0.

 Return from Executive Session
a. No action was taken.

SEDA is adjourned; City Council is reconvened.

Executive Session
a. Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of the Stillwater City Manager Dan Galloway.

b. Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of the Stillwater City Attorney John Dorman.

Council approved 4-0.

Return from Executive Session
a. No action was taken.

b. No action was taken.

City Council is adjourned.   
  

END


Recap by Meagan Kascsak, Marketing and Public Relations.


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Next City Council meeting is March 17, 2014, beginning at 5:30 p.m. This meeting will be televised.  Click here for agendas


Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).