Tuesday, August 25, 2015

Meeting Recap: August 25, 2015


 
NOTE:  The Mayor and members of the City Council will gather prior to the regular meeting in  Conference Room 1112B beginning at 5:00 p.m. this date for dinner.  No City Council business will be discussed or acted upon at this time.  This is not a closed session and members of the public and press are welcome to attend.  Meals will only be provided to the City Council and staff. Vice Mayor Pat Darlington is absent from this meeting.

1.    CALL MEETING TO ORDER

2.    PLEDGE OF ALLEGIANCE

3.    PROCLAMATIONS & PRESENTATIONS

4.    CONSENT DOCKET

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Councilors may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The City Council will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.
 Council approved 4-0.

a.    Approval of minutes:            Regular Meeting         August 3, 2015

b.    Final Plat, Tradan Heights, Section 3 (CC-15-104)

c.    Design agreement for 6th Ave and Perkins Rd intersection improvement project environmental mitigation (CC-15-103)

d.    Authorize Release of Easement for property located at 1601 N. Husband Street

e.    Approval   G-MAX (Guaranteed Maximum Price) for airport terminal upgrades and authorize the Mayor to sign the Amendment #1 to the Construction Manager and Risk Agreement with Lippert Brothers Construction (CC-15-108)

f.     Approval of Land Lease Assignment at Stillwater Regional Airport from Stillwater Storage LLC to Double C Hangar LLC (CC-15-105)

g.    Approval of Bid for Wildlife Security Fencing project to Cook’s Fence and Iron, Inc. of Oklahoma City, OK (CC-15-106)


 

 

5.    PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

 

6.    ITEMS REMOVED FROM CONSENT DOCKET

7.    PUBLIC HEARINGS

The City Council will hear public comments, discuss, and take action at this meeting (including a vote or series of votes) on each item listed under Public Hearings unless the agenda entry specifically states that no action will be taken.

 

a.    Receive public comment regarding a request for a Special Use Permit for placement of an electronic sign at 2324 E. 6th Avenue (CC-15-107)
      Council approved 4-0. 

8.    GENERAL ORDERS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

 

a.    4th quarter financial report (CC-15-102)

 

9.    RESOLUTIONS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Resolutions unless the agenda entry specifically states that no action will be taken.

 

a.    RESOLUTION CC-2015-17:  A RESOLUTION PROPOSING ADOPTION OF ORDINANCE NO. 3322 AMENDING THE STILLWATER MUNICIPAL CODE BY AMENDING CHAPTER 39, TAXATION, ARTICLE III, SALES AND USE TAX, DIVISION 6, TRANSPORTATION SALES TAX, TO CREATE THE “2016 TRANSPORTATION SALES TAX”, LEVYING A SALES TAX OF ONE-HALF OF ONE PERCENT; PROVIDING AN EFFECTIVE DATE; DESIGNATING PROJECTS AND IMPROVEMENTS ON WHICH REVENUES CAN BE EXPENDED; AND PROVIDING FOR EXPIRATION OF THE TAX LEVIED; AND AUTHORIZING THE MAYOR TO SIGN AND ISSUE AN ELECTION PROCLAMATION CALLING FOR A SPECIAL ELECTION IN THE CITY OF STILLWATER.
      Council approved 4-0.

10.  ORDINANCES

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Ordinances unless the agenda entry specifically states that no action will be taken.

 

First Reading

a.    ORDINANCE NO. 3321:  AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 23, LAND DEVELOPMENT CODE, ARTICLE VI,  LAND USE CLASSIFICATIONS, DIVISION 3, RESIDENTIAL DISTRICTS, BY CREATING SECTION 23-144, NTZ NEIGHBORHOOD TRANSITION ZONE
Council approved 4-0.

b.    ORDINANCE NO. 3323:  AN ORDINANCE REZONING A TRACT OF LAND LOCATED AT 2000 EAST AIRPORT ROAD FROM IG, GENERAL INDUSTRIAL DISTRICT, TO P, PUBLIC DISTRICT
Council approved 4-0.

c.    ORDINANCE NO. 3324:  AN ORDINANCE REZONING A TRACT OF LAND LOCATED AT 799 EAST MERCURY AVENUE FROM IG, GENERAL INDUSTRIAL DISTRICT, TO CS, COMMERCIAL SHOPPING DISTRICT
       Council approved 4-0.
 

      Second Reading

a.    ORDINANCE NO. 3316:  AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 31, MUNICIPAL COURT, ARTICLE II, JURY TRIALS, AMENDING SECTION 31-77, COMPENSATION OF JURORS
Council approved 4-0.

b.    ORDINANCE NO. 3317:  AN ORDINANCE REZONING TRACTS OF LAND LOCATED AT 401 AND 403 NORTH DUNCAN STREET AND 202 WEST HALL OF FAME AVENUE FROM RT, TWO FAMILY RESIDENTIAL DISTRICT, TO CS, COMMERCIAL SHOPPING DISTRICT
Council approved 4-0.

c.    ORDINANCE NO. 3318:  AN ORDINANCE REZONING TRACTS OF LAND LOCATED AT 721, 805 AND 809 EAST VIRGINIA AVENUE FROM RSS, SMALL LOT, SINGLE-FAMILY RESIDENTIAL DISTRICT, TO CS, COMMERCIAL SHOPPING DISTRICT
Council approved 4-0.


d.    ORDINANCE NO. 3319:  AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 23, LAND DEVELOPMENT CODE, ARTICLE VIII,  PARKING AND LOADING STANDARDS, DIVISION 1, GENERALLY, SECTION 23-211, DESIGN STANDARDS
Council approved 4-0.

e.    ORDINANCE NO. 3320:  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF Stillwater BY AMENDING chapter 23, land development code, article xvii, required improvements, division 3, improvements, section 23-356, sidewalks
Council approved 4-0.

f.     ORDINANCE NO. 3322:  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF Stillwater BY AMENDING chapter 39, TAXATION, ARTicle IIi, SALES AND USE TAX, division 6, TRANSPORTATION SALES TAX, TO CREATE “2016 TRANSPORTATION SALES TAX”, LEVYING A SALES TAX OF ONE-HALF OF ONE PERCENT; PROVIDING AN EFFECTIVE DATE; DESIGNATING PROJECTS AND IMPROVEMENTS ON WHICH REVENUES CAN BE EXPENDED; AND PROVIDING FOR EXPIRATION OF THE TAX LEVIED, BY AMENDING SECTION 39-238, CITATION; SECTION 39-239, TAX LEVIED; SECTION 39-240, IN ADDITION TO OTHER TAXES; SECTION 39-241, SUBSISTING STATE PERMITS; SECTION 39-242, EFFECTIVE DATE; SECTION 39-243, PURPOSE OF REVENUES; SECTION 39-244, DURATION OF TAX; SECTION 39-245, AMENDMENTS; AND SECTION 39-246, PROVISIONS CUMULATIVE
Council approved 4-0.

 

11.  REPORTS FROM OFFICERS & BOARDS

Announcements and remarks about matters of general interest may be made by Councilors, the City Manager, or the City Attorney at this time. Items of City business that may require discussion or action (including a vote or series of votes) are listed below.

 

a.    Miscellaneous items from the City Attorney

i)      Request for an Executive Session pursuant to 25 0.S. §307 (B)(4) to engage in confidential communications with the City Attorney regarding the pending Workers’ Compensation claim of David Wagnon.  It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to prosecute/defend this pending litigation or proceeding in the public interest.

b.    Miscellaneous items from the City Manager

c.    Miscellaneous items from the City Council

i)      Discussion about scheduling items for upcoming meetings

 

12.  QUESTIONS & INQUIRIES

13.  APPOINTMENTS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Appointments unless the agenda entry specifically states that no action will be taken.

 

           NONE

 

14.  ADJOURN

      Council approved 4-0.

Wednesday, August 5, 2015

Meeting Recap: August 3, 2015


NOTE:  The Mayor and members of the City Council will gather prior to the regular meeting in Conference Room 1112B beginning at 5:00 p.m. this date for dinner.  No City Council business will be discussed or acted upon at this time.  This is not a closed session and members of the public and press are welcome to attend.  Meals will only be provided to the City Council and staff.

 

1.       CALL MEETING TO ORDER

2.       PLEDGE OF ALLEGIANCE

3.       PROCLAMATIONS & PRESENTATIONS

NONE

4.       CONSENT DOCKET

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Councilors may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The City Council will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.



a.    Approval of minutes:              Regular Meeting         July 20, 2015
                                                      Executive Session        July 20, 2015

b.    Sheerar Museum 2015 annual contract for services

c.    Payne County Youth Services 2015 annual contract for services

d.    Amended 2015 City Council schedule of meetings

e.    Proposed base salary adjustments for City Manager Dan Galloway, City Attorney John Dorman, and Municipal Judge Tanya Raun

f.     Fraternal Order of Police, Lodge 102, fiscal year 2016 contract

g.    Bid recommendation for the SE Hangar Development Area and Drainage Improvement Project at Stillwater Regional Airport  (CC-15-97)

h.    Temporary land lease agreement with Oklahoma State University in connection with the development and location of the MD-80 learning laboratory at Stillwater Regional Airport Water  (CC-15-100)

i.      2040 Real Estate Acquisition for West Highway 51 Booster Pump Station and Range Tower Water Line  (CC-15-98)

Council approved 5-0. 

5.       PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

 

6.       ITEMS REMOVED FROM CONSENT DOCKET

7.       PUBLIC HEARINGS

The City Council will hear public comments, discuss, and take action at this meeting (including a vote or series of votes) on each item listed under Public Hearings unless the agenda entry specifically states that no action will be taken.

 

a.       Receive public comment regarding a Map Amendment to rezone a portion of property addressed as 799 E. Mercury Avenue from IG, Industrial General, to CS, Commercial Shopping  (CC-15-96)
 
Council approved 5-0.

b.      Receive public comment regarding a Map Amendment to rezone property addressed as 2000 E. Airport Road from IG, Industrial General, to P, Public  (CC-15-95)
 
Council approved 5-0.

c.       Receive public comment regarding a Text Amendment to the Land Development Code: Neighborhood Transition Zone (NTZ) district  (CC-15-94)
 
Council approved 5-0.

 

8.       GENERAL ORDERS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

 

a.      Consider appointment of Elizabeth Chrz as City of Stillwater Clerk
 
Council approved 5-0.

b.      Review of programs to be included with the renewal of the ½ cent transportation sales tax  (CC-15-98)
 
No vote.

c.       Update on Babcock Basin project and authorize the City Manager to sign application documents  (CC-15-99) (See Resolution No. 2015-16)
 
No vote.

 

9.       RESOLUTIONS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Resolutions unless the agenda entry specifically states that no action will be taken.

 

a.       RESOLUTION NO. CC-2015-15:  A RESOLUTION REGARDING THE COMMITMENT OF LEVERAGE FOR THE OKLAHOMA DEPARTMENT OF COMMERCE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG 15), 2015 STATE SMALL CITIES PROGRAM (See staff memo)
 
Council approved 5-0.

b.      RESOLUTION NO.CC- 2015-16:  A RESOLUTION REGARDING COMMITMENT OF LEVERAGE FOR THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION ASSISTANCE (HMA) GRANT PROGRAMS  (CC-15-99)

Council approved 5-0.

10.   ORDINANCES

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Ordinances unless the agenda entry specifically states that no action will be taken.

 

*First Reading

 

a.      ORDINANCE NO. 3316:  AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 31, MUNICIPAL COURT, ARTICLE II, JURY TRIALS, AMENDING SECTION 31-77, COMPENSATION OF JURORS  

Council approved 5-0.
 

b.      ORDINANCE NO. 3317:  AN ORDINANCE REZONING TRACTS OF LAND LOCATED AT 401 AND 403 NORTH DUNCAN STREET AND 202 WEST HALL OF FAME AVENUE FROM RT, TWO FAMILY RESIDENTIAL DISTRICT, TO CS, COMMERCIAL SHOPPING DISTRICT

Council approved 5-0.

c.       ORDINANCE 3318:  AN ORDINANCE REZONING TRACTS OF LAND LOCATED AT 721, 805 AND 809 EAST VIRGINIA AVENUE FROM RSS, SMALL LOT, SINGLE-FAMILY RESIDENTIAL DISTRICT, TO CS, COMMERCIAL SHOPPING DISTRICT

Council approved 5-0.

d.      ORDINANCE 3319:  AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 23, LAND DEVELOPMENT CODE, ARTICLE VIII,  PARKING AND LOADING STANDARDS, DIVISION 1, GENERALLY, SECTION 23-211, DESIGN STANDARDS

Council approved 5-0.

e.      ORDINANCE 3320:  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF Stillwater BY AMENDING chapter 23, land development code, article xvii, required improvements, division 3, improvements, section 23-356, sidewalks

Council approved 5-0.

f.        ORDINANCE 3322:  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF Stillwater BY AMENDING chapter 39, TAXATION, ARTicle IIi, SALES AND USE TAX, division 6, TRANSPORTATION SALES TAX, TO CREATE “2016 TRANSPORTATION SALES TAX”, LEVYING A SALES TAX OF ONE-HALF OF ONE PERCENT; PROVIDING AN EFFECTIVE DATE; DESIGNATING PROJECTS AND IMPROVEMENTS ON WHICH REVENUES CAN BE EXPENDED; AND PROVIDING FOR EXPIRATION OF THE TAX LEVIED, BY AMENDING SECTION 39-238, CITATION; SECTION 39-239, TAX LEVIED; SECTION 39-240, IN ADDITION TO OTHER TAXES; SECTION 39-241, SUBSISTING STATE PERMITS; SECTION 39-242, EFFECTIVE DATE; SECTION 39-243, PURPOSE OF REVENUES; SECTION 39-244, DURATION OF TAX; SECTION 39-245, AMENDMENTS; AND SECTION 39-246, PROVISIONS CUMULATIVE
      
Council approved 5-0.
 

*Ordinance 3321 removed from agenda for first reading.

     

 

Second Reading

a.      ORDINANCE NO. 3311:  AN ORDINANCE REZONING A TRACT OF LAND LOCATED AT 510 E. VIRGINIA AVENUE FROM RSS, SMALL-LOT SINGLE FAMILY RESIDENTIAL DISTRICT, TO CG, COMMERCIAL GENERAL DISTRICT
 
Council approved 5-0.

b.      ORDINANCE NO. 3312:  AN ORDINANCE REZONING A TRACT OF LAND LOCATED AT 814 E. 5th AVENUE FROM RSS, SMALL-LOT SINGLE FAMILY RESIDENTIAL DISTRICT, TO RT, TWO-FAMILY RESIDENTIAL DISTRICT

Council approved 5-0.

c.       ORDINANCE NO. 3313: AN ORDINANCE AMENDING CHAPTER 23, LAND DEVELOPMENT CODE, ARTICLE VI, LAND USE CLASSIFICATIONS, DIVISION 5, INDUSTRIAL DISTRICTS, AMENDING SECTION 23-160, IL LIGHT INDUSTRIAL DISTRICT       
       
Council approved 5-0.

d.      ORDINANCE NO. 3314:  AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN FOR THE CITY OF STILLWATER, OKLAHOMA BY ADOPTING A REVISED AND RESTATED RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF THE CITY OF STILLWATER, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES; PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A FUND TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES, TOWNS AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION, MANAGEMENT, AND INVESTMENT AS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND; PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE OKLAHOMA MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE CODE. 
       
Council approved 5-0.

e.      ORDINANCE NO. 3315: AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN FOR THE POSITION OF CITY MANAGER FOR THE CITY OF STILLWATER, OKLAHOMA BY ADOPTING A REVISED AND RESTATED RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF THE CITY OF STILLWATER, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES; PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A FUND TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES, TOWNS AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION, MANAGEMENT, AND INVESTMENT AS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND; PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE OKLAHOMA MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE CODE.  
     
Council approved 5-0.

 

11.   REPORTS FROM OFFICERS & BOARDS

Announcements and remarks about matters of general interest may be made by Councilors, the City Manager, or the City Attorney at this time. Items of City business that may require discussion or action (including a vote or series of votes) are listed below.

 

a.       Miscellaneous items from the City Attorney

b.      Miscellaneous items from the City Manager

c.       Miscellaneous items from the City Council

i)        Discussion about scheduling items for upcoming meetings

 

12.   QUESTIONS & INQUIRIES

13.   APPOINTMENTS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Appointments unless the agenda entry specifically states that no action will be taken.

 
NONE

 

14.   ADJOURN
Council approved 5-0.