Wednesday, November 19, 2014

Meeting Recap: Nov. 17, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Nov. 19, 2014) — The City of Stillwater met for a study session Monday, Nov. 17, 2014. (View agenda here.)



Pledge of Allegiance
a.       Led by Sangre Ridge student Greta Cornforth

a.       Approval of minutes:                     Regular meeting                       Oct. 27, 2014
Regular meeting                       Nov. 3, 2014
b.      Rights-of-way acceptance for 6th Avenue and Perkins Road intersection improvement project
c.       Electric easements for cell tower constructed at 5106 N. Washington St.
d.      Budget amendment for Stillwater Regional Airport to reflect grant from Conoco Phillips not included in 2015 budget
e.       Bid recommendation for the Pavement Management System joint and crack sealing project
f.       Bid recommendation for the Pavement Management System full depth concrete repair project


Randi Eldevik spoke about for tobacco-free public parks, and asked for an ordinance instead of a resolution. Thad Lettingwell, Gladeen Allred, David Mizell and Paula Brown all spoke in agreement of the resolution.
Scott Linderer, from OSU Prevention Programs, spoke on the tobacco-free resolution.

a.       Receive public comment regarding a request for a map amendment at 202 S. Brush Creek Rd.

Motion to postpone hearing to Dec. 1 approved 5-0.

a.       City Council committee reports

Updates from Councilor Pat Darlington on the Infrastructure and Quality of Life Committees
Mayor John Bartley reported on the committees he serves on

b.      Presentation of proposed traffic roundabout at 10th Avenue and Main Street

Transportation manager Jason Peek presented the information about installing a traffic roundabout; due to visibility issues with the intersection, a roundabout was suggested to make it safer.
City Manager Dan Galloway said research suggests roundabouts improve travel time, decrease accidents and improve pedestrian safety.

c.       Discussion of proposed ordinance or resolution prohibiting smoking in certain areas of city-owned parks

City Attorney John Dorman discussed legal options in the state of Oklahoma. The State of Oklahoma has decided these ordinances need to be uniform.
Councilor Gina Noble asked about enforcement, and called the resolution a good first step.

a.       Resolution No. CC-2014-14: Declaring outdoor areas within the Stillwater Parks System tobacco-free; requesting that all employees, agents and officials of the City of Stillwater and all visitors and patrons of the Stillwater Parks System refrain from using tobacco products in designated outdoor areas of the parks system; directing the City Manager to develop, install and maintain signage to notify park visitors and patrons of this policy; and directing the City Manager to implement a public-awareness campaign to inform the public about this policy

No discussion
Approved 5-0.

First reading

a.       Ordinance No. 3285: Amending the Stillwater city code, authorities, boards, committees, commissions, trusts, by repealing in its entirety the Stillwater Convention and Visitors Board, sections 2-169 through 2-174

Approved 5-0.

b.      Ordinance No. 3286: Amending the Stillwater city cod, miscellaneous offenses and provisions, smoking, e use of lighted tobacco in public prohibited

Not voted on; passed resolution instead.

Second reading

a.       Ordinance No. 3284: Amending the employee retirement system, defined benefit plan for retirees only of the City of Stillwater, Oklahoma to incorporate the definition of spouse; providing for effective date, providing for repealer and severability and declaring an emergency

Approved 5-0.

a.       Miscellaneous items from City Attorney

Nothing to report

b.      Miscellaneous items from City Manager

Mentioned funds to build a splash pad for Stillwater

c.       Miscellaneous items from City Council

Nothing to report

a.       Sister Cities Council

Bartley nominated Becky Irby, Nelda Helt, Larry Jones, John Mills, Cindy Petree and Carolyn Confer for reappointment.
Judy  Nelson was nominated to fill the vacancy.

Appointments approved 5-0.

City Council adjourned

-END-

Written by Zachary Kinder, Marketing and Public Relations

Wednesday, November 5, 2014

Meeting Recap: Nov. 3, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Nov. 5, 2014) — The City of Stillwater met for a study session Monday, Oct. 27, 2014. (View agenda here.)


Pledge of Allegiance
a.       Led by Sangre Ridge student Osker Erlich

a.       Extra Mile Day

Mayor John Bartley proclaimed Nov. 1 2014 to be Extra Mile Day and encourage citizens to go the extra mile and acknowledge those who do.

a.       Approval of minutes:                     Regular meeting                       Oct. 20, 2014
Executive session                    Oct. 20, 2014
b.      Lease extension for Lynro LLC dba Hangar 1 Flight Center at Stillwater Regional Airport
c.       Easements and infrastructure acceptance, 213Elm Apartments, Prime Place Phase I

Council approved 4-0.


Oklahoma State University’s Chief Wellness Officer Suzy Harrington commented on the tobacco free general order, and said the city could not apply to be a certified healthy community without the ordinance. In 2008, OSU became the first tobacco free university system, and it was student-driven. Harrington also commented on other tobacco free communities.

OSU assistant professor Julie Croff, director of the master of public health program at OSU, provided several statistics to support the tobacco free general order.

Payne County Tobacco Prevention Coordinator Becky Taylor said the ordinance would meet the excellent certified healthy community requirements and qualify the city for $120,000 in grants to use toward healthy initiatives.

a.       Library Board request for supplemental budget appropriation to the FY 2015 budget for increasing library staffing

Stillwater Public Library Director Lynda Reynolds presented the request for the funds to create a library technology management position at the Stillwater Public Library.

Councilor Miguel Najera asked about a breakdown of the current technician’s time spent working on and maintaining the computers and system, and Councilor Gina Noble asked about increased demands on the time of the current technician(s).

Information Technology Manager Brad Stewart said with projects coming up requiring the support of the entire staff, the technician would not be able to devote as much time to maintaining the system at the library.

Najera asked if it might be easier to hire another person in IT. City Manager Dan Galloway commented that if the library needed full time personnel to maintain the system, it would be more efficient and cost effective to let them work under the direction of the library board.

Library Board recommended approval.

Council approved 4-0.

b.      Tobacco free presentation to request consideration of an ordinance prohibiting tobacco use within 50 ft. of a playground, picnic shelter, ball field or public gathering

External Services Director John McClenny presented the proposal for the general order.

Councilor Pat Darlington said she would like to see a time frame for developing the ordinance for measures beyond this general order. McClenny and Galloway believed a year would be an adequate time frame to measure the effectiveness of the ordinance.

Noble wanted to know what the penalties would be for violating the ordinance, which McClenny said were still being determined.  City Attorney John Dorman said the penalties could be less than or up to what the State of Oklahoma has in place.

Reverend Michael Bartley with the OSU Wesley Foundation said he looks forward to a provision that prohibits smoking on city-owned property, but is cautious of putting a 50- or 100-ft policy.

No action taken

First reading

a.       Ordinance No. 3284: Employee retirement system, defined benefit plan for retirees only of the City of Stillwater, Okla., to incorporate the definition of spouse; providing for effective date, providing for repealer and severability; and declaring and emergency

Council approved 4-0.

Second reading

None

a.       Miscellaneous items from City Attorney

Nothing to report

b.      Miscellaneous items from the City Manager

Galloway reminded residents to take the resident survey.
c.       Miscellaneous items from the City Council

Councilors reminded residents of Stillwater High School’s final home game this weekend. Nothing else to add.

City Council is adjourned; Stillwater Economic Development Authority called to order

a.       Consider contract with Red Dirt DMO, Inc. for marketing and promotion of visitors to City of Stillwater

Galloway said if this contract closes, tourism would no longer be a city operation, but would be contracted through Red Dirt DMO, Inc.

Red Dirt DMO, Inc. Chairman Doug Emde was present to answer questions regarding the contract.

Council approved 4-0.

SEDA adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Wednesday, October 29, 2014

Meeting Recap: Oct. 27, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Oct. 29, 2014) — The City of Stillwater met for a study session Monday, Oct. 27, 2014. (View agenda here.)

a.       Led by Benjamin Zwahlen, Andrew Zwahlen and Leah Zwahlen

a.       Stormwater infrastructure and asset management options (No action taken)

Storm Water Program Manager Cody Whittenburg presented the report to the City Council. Presentation highlighted programs, fundamentals and runoff information, utility fee structure and management information, as well as options and recommendation.

Whittenburg recommended budgeting for a master plan study on the next budget.

b.      Community enhancement (No action taken)

City Manager Dan Galloway gave the community enhancement presentation, and Utilities Authority Directory Dan Blankenship presented additional information about enhancement.

Councilor Gina Noble said she would like to see a master plan to enhance the attractiveness of the city.

Reports from Officers and Boards
a.       Miscellaneous items from City Attorney

Nothing to add.

b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Nothing to add.

City Council is adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Wednesday, October 22, 2014

Meeting Recap: Oct. 20, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Oct. 22, 2014) — The City of Stillwater Council met for its regular meeting Monday, Oct. 20, 2014. (View agenda here.)


Pledge of Allegiance
a.       Led by Richmond Elementary School students Rylan Wilson and Connor Zamborsky

a.       Community Planning Month

Mayor John Bartley proclaimed the month of October as Community Planning Month in the City of Stillwater.

b.      Proclamation commemorating the 125th anniversary of the City of Stillwater

Bartley and the former mayors in attendance honored the City of Stillwater’s 125th anniversary.

a.       Approval of minutes                      Regular meeting                       Oct. 6, 2014
Executive session                    Oct. 6, 2014
b.      Sheerar Museum quarterly report
c.       Public improvement and easement, The Links at Stillwater, phase III
d.      Utility easement, Interworks, 1435 S. Sangre Rd.
e.       Memo to set public hearing date of Dec. 1, 2014 for closing of blanket easement, 1711 W. 4th Ave. and 402 S. Hester St.

Council approved 5-0.

a.       Receive public comment regarding closing of a portion of East 5th Avenue between Perkins Road and Dryden Street (Continued from Oct. 6, 2014 – Application withdrawn, no action will be taken)

a.       Introduction to Complete Streets Program

Transportation engineering manager Jason Peek introduced the topic of the Complete Streets Program.
Dan Burden and presented the information about Complete Streets.
Peek said there is a commission developing a complete streets recommendation for the Council to review.

a.       Resolution CC-2014-13: A resolution notifying the public of the compiling and publishing of the code supplement No. 3 to the code of the City of Stillwater, Oklahoma

Council approved 5-0.
Ordinances
First reading

NONE

Second reading

a.       Ordinance No. 3280: Amending the Stillwater City Code, arrest for nontraffic violations; citations, promise to appear, etc.

Council approved 5-0.

b.      Ordinance 3281: Rezoning tract of land located at 1615 W. 12th Ave. from A (agriculture) and RSS (residential small lot, single family) to O (office)

Council approved 5-0.

a.       Miscellaneous items from the City Attorney
a.       Request for executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Request for executive session for the purpose of confidential communication regarding employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Attorney John Dorman
c.       Request for executive session for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manager Dan Galloway
b.      Miscellaneous items from the City Manager

Nothing to report.

c.       Miscellaneous items from the City Council

Nothing to report.

City Council is recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes                      Regular meeting                       Oct. 6, 2014
b.      Bid recommendation for the Ground Storage Tanks Maintenance Project

Trustees approve 5-0.

a.       Professional services agreement for the Cost of Service Study and Rate Design

Water Utilities Director Bill Millis presented the agreement, beginning with a selection process from a list of proposals and concluding with a recommendation for the selection.

Trustees approved 4-1.
Councilor Miguel Najera opposed the agreement.

SUA adjourned; Stillwater Economic Development Authority called to order

a.       Approval of minutes:                     Regular meeting                       Sept. 15, 2014
Special meeting                                    Oct. 6, 2014
b.      Approve business development agreement Amendment No. 1 with Core Development and District Bicycles

Council approved 5-0.

General Orders
a.       Presentation and request for authorization to issue a Request for Proposals for a development program

City Manager Dan Galloway presented a request for proposal for a convention center and hotel near Downtown Stillwater.

Council approved 5-0.

SEDA adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Thursday, October 9, 2014

Meeting Recap: Oct. 6, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.


(STILLWATER, OKLA. / Oct. 7, 2014) — The City of Stillwater City Council met for its regular meeting Monday, Oct. 6, 2014. (View agenda here.)

Pledge of Allegiance
a.       Led by Richmond Elementary School students Kelly Daugherty and Luke Prentice

a.       Fire Prevention Week                    Oct. 5-11, 2014

Mayor John Bartley declared the week of Oct. 5-11, 2014 Fire Prevention Week in the City of Stillwater.

a.       Approval of minutes:                     Regular meeting                       Sept. 15, 2014
b.      Accept public improvements, Highland Park Elementary School
c.       Accept public improvements, The Vintage, Phase 2
d.      Accept Final Plat, The Canyons Phase 4
e.       Small Cities Set-Aside Program contract
f.       Sole source purchase for Fire Department Training Facility Phase 3

Council approved 5-0.

a.       Receive public comment regarding a closing of a portion of East 5th Avenue between Perkins Road and Dryden Street.

Greg Hughes was concerned with accessing and parking his businesses on Highway 51 when it is widened, but said his business would be willing to pave 5th Avenue for parking if it is kept open.

Development Services Director Paula Dennison said staff recommended approval with a 20-foot wide utility easement reserved.

Vice Mayor Joe Weaver suggested Hughes work with other property owners to develop a commercial drive for the businesses as opposed to constructing a public road.

Bartley suggested tabling the meeting for the next City Council meeting to tell the parties to work on a mutually beneficial agreement to assist the council.

Weaver motioned to table the item until the Oct. 20 meeting. Councilor Gina Noble seconded the motion.

Council approved 5-0.

First reading

a.       Ordinance No. 3280: Amending the Stillwater City Code, arrest for nontraffic violations; citations, promise to appear, etc.

Council approved 5-0.

b.      Ordinance No. 3281: Rezoning tract of land located at 1615 W. 12th Ave. from A (agriculture) and RSS (residential small lot, single family) to O (office)

Council approved 5-0.

c.       Ordinance No. 3283: Closing 5th Avenue between Perkins Road and Dryden Street.

Not voted on. Tabled as a result of the public hearing.

Second reading

NONE

a.       Miscellaneous items from the City Attorney
              i.         Request for an executive session for the purpose of confidential communication with the City Attorney regarding a pending workers’ compensation claim
            ii.         Request executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Nothing to add.

a.       Acknowledge and approve the nomination of Norman Durham and Ken McKinley to service on the Rural Water Advisory Board

Council approved 5-0.

City Council is recessed; Stillwater Utilities Authority called to order.

Consent Docket
a.       Approval of minutes:                     Regular meeting                       Aug. 18, 2014
b.      Bid recommendation for the purchase of a Waste Management truck
c.       Bid recommendation for the purchase of a street sweeper
d.      Amendment to Professional Services Agreement with Myers Engineering for inspection services on the West College CDBG Sewer Replacement Project
e.       Power generation station contract amendment
f.       Rural Water Advisory Board semi-annual report

Trustee Noble removed Item D from the docket.
Trustees approved 5-0.

d.      Amendment to Professional Services Agreement with Myers Engineering for inspection services on the West College CDBG Sewer Replacement Project

Noble wanted clarification on the agreement.

Water Utilities Director Bill Millis said the construction went on longer than expected, so an inspector needs to be on site for a longer period.

Trustees approve 5-0.

SUA adjourned, Stillwater Economic Development Authority called to order

a.       Request by OK Stillwater Perkins, LLC to approve consent to assignment of payments under the development agreement dated Aug. 8, 2014 to Arvest bank

Council approved 5-0.

SEDA is adjourned; City Council reconvened

Executive Session

Motion to move into executive session approved 5-0.


Action on the executive session for the worker’s compensation claim approved 5-0.