Wednesday, March 4, 2015

Meeting Recap: March 2, 2015

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.


(STILLWATER, OKLA. / March 4, 2015) — The City of Stillwater City Council met for its regular meeting Monday, March 2, 2015. (View agenda here.)

a.       Led by Skyline Elementary School 5th grade student Hayden Hebbert

a.       Traumatic Brain Injury Raiders Week

Councilor Miguel Najera declared the week of March 8-14, 2015 as Traumatic Brain Injury Raiders Week.

a.       Approval of minutes:                     Special meeting                                    February 9, 2015
Executive session                    February 9, 2015
Regular meeting                       February 23, 2015
Executive session                    February 23, 2015

Council approved 5-0.


Norma Shamblin requested to speak to speak on the rental inspection program presented during General Orders.

a.       Consider Voluntary Rental Inspection Program

Development Services Director Paula Dennison presented the program draft. Vice Mayor Joe Weaver wanted to know why the program was being presented now. Dennison said it had to do with high occupancy rates in rental properties and discussions at previous meetings.

Councilor Pat Darlington said she liked it because it’s not just about calling when something it broken. City Manager Dan Galloway also said he liked it because students looking at housing could see which places were up to code.  

b.      Quarterly financial report

Chief Financial Officer Marcy Lamb presented the report. The City of Stillwater is slightly above expectations.

a.       Miscellaneous items from the City Attorney
  • Request for executive session pursuant to 25 OS Section 307 (B)(1) of the Oklahoma Open Meeting Act for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Municipal Judge Tanya Raun
  • Request for executive session pursuant to 35 OS Section 307 (B)(1) of the Oklahoma Open Meeting Act for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of City Manager Dan Galloway

b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Darlington was wondering when Complete Streets and form-based codes would be on the agenda. Najera suggested discussion of creating an ad-hoc committee for CDBG funds.

a.       Building Trades Board

Mayor John Bartley nominated Kenneth Baker to fill the vacancy.

Council approved 5-0.

b.      Rural Water Advisory Board (acknowledge Board appointments)

Bartley nominated Jim George and Adam VanDeventer.

Council approved 5-0.

c.       Mayor appointments to the nominating committee for the Stillwater Medical Center Trust Authority Board

Bartley nominated Councilor Gina Noble and himself to serve on the board.

Council approved 5-0.

City Council recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes:                     Special meeting                                    February 9, 2015
Special meeting                                    February 23, 2015
b.      Bid recommendation for the purchase of auxiliary generators for the Power Generation Station
c.       Bid recommendation for the purchase of auxiliary transformers for the Power Generation Station

Trustees approved 5-0.

SUA is adjourned; Stillwater Economic Development Authority called to order

a.       Approval of minutes:                     Regular meeting                       February 2, 2015

Trustees approved 5-0.

Executive Session
a.       Request for an executive session pursuant to 25 O.S. 307 (C)(10) for the purpose of conferring on matters pertaining to economic development, including the transfer of property, financing or the creation of a proposal to entice a business to locate within the city of Stillwater because public disclosure of the matter to be discussed would interfere with the development of products and services and would violate the confidentiality of the business.

Return from Executive Session
a.       No action will be taken

SEDA adjourned; City Council reconvened

Executive Session
a.       Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Municipal Judge Tanya Raun
b.      Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of City Manager Dan Galloway

Return from Executive Session
a.       Possible action regarding the employment, appointment, promotion, demotion, disciplining or resignation of Municipal Judge Tanya Raun
b.      Possible action regarding the employment, appointment, promotion, demotion, disciplining or resignation of City Manager Dan Galloway

No action taken

City Council adjourned

-END-

Written by Zachary Kinder, Marketing and Public Relations

Wednesday, February 25, 2015

Meeting Recap: Feb. 23, 2015

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.


(STILLWATER, OKLA. / Feb. 25, 2015) — The City of Stillwater City Council met for its regular meeting Monday, Feb. 23, 2015. (View agenda here.)

a.       Led by Richmond Elementary students Caroline and Allie Barr

Students were unable to attend

a.       One Book, One Community – Stillwater Reads True Grit by Charles Portis

Councilor Pat Darlington presented the proclamation
Stillwater Public Library Director Lynda Reynolds said kickoff for the event is Monday, March 2 at 6:30 p.m

b.      Emergency Management Week

Councilor Gina Noble proclaimed Feb. 22-28, 2015 as Emergency Management Week.

a.       Approval of minutes:                     Regular meeting                       January 26, 2015
Regular meeting                       February 2, 2015
Executive session                    February 2, 2015
b.      Request for Waiver of Payment in Lieu of Taxes for Stillwater Public Housing Authority for fiscal year 2015
c.       Project design contract for the Community Development Block Grant Stormwater Improvement Project at Leigh and Hall Streets
d.      2015 Federal Emergency Management Performance Grant Contract and authorization for the Mayor to execute the contract documents

Council approved 5-0.


Two people spoke on the scheduling of the public hearing for the Oil, Gas and Disposal Well Regulation text amendment.

a.       Schedule hearing date to receive public comment regarding a request from Easy DD for a Certificate of Public Convenience and Necessity (No other action will be taken on this item at this meeting) (See staff memo)

City Attorney John Dorman and City Manager Dan Galloway advised tabling the item until a later date.
No action was taken.

b.      Schedule hearing date to receive public comment regarding a Text Amendment to the Land Development Code, Article XXI, Oil, Gas and Disposal Well Regulations (No other action will be taken on this item at this meeting) (See staff memo)

Mayor John Bartley explained why the public hearing was not scheduled. Bartley asked for updates on the legislation.
Dorman said there are bills in legislation pertaining to this topic that could be voted on at any time.
Darlington suggested an April 6 public hearing, but Vice Mayor Joe Weaver said he felt the date was a push but also wasn’t a fan of taking no action. Bartley said in a similar position, the City of Norman chose not to set a date, but that he wanted to find a date.

Councilor Miguel Najera made a motion for a June 1, 2015 meeting date. Weaver seconded the motion.

Council voted 2-3 against the measure.

Darlington made a motion for April 6, 2015. Noble seconded the motion.

Council approved 3-2, with Najera and Weaver voting against.

a.       Miscellaneous items from the City Attorney
  • Request for executive session pursuant to 25 O.S. 307 (B)(2) to discuss labor negotiations with Fraternal Order or Police Lodge #102 and International Fire Fighters Association Local #2095

b.      Miscellaneous items from the City Manager

Nothing to add

c.       Miscellaneous items from the City Council

Nothing to add

City Council is recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes:                     Regular minutes                       February 2, 2015
b.      Bid recommendation for the purchase of natural gas heater for the Power Generation Station
c.       Bid recommendation for the purchase of shop fabricated tanks for the Power Generation Station
d.      Contingency for change orders to the new reciprocating engine/generator units for the new Power Generation Station contract with Wartsila North America

Trustees approved 5-0.

a.       Amendment to the Professional Services Agreement for the South Perkins Road waterline project

Water Utilities Director Bill Millis presented the request.

Trustees approved 5-0.

SUA adjourned; City Council is reconvened

Executive Session

Return from Executive Session
a.       Possible action regarding labor negotiations with Fraternal Order of Police Lodge #102 and International Fire Fighters Association Local #2095

No action taken

City Council is adjourned

-END-

Written by Zachary Kinder, Marketing and Public Relations

Wednesday, February 18, 2015

SUA Special Meeting Recap: Feb. 9, 2015

(STILLWATER, OKLA. / Feb. 18, 2015) — The Stillwater Utilities Authority met for a special meeting Monday, Feb. 9, 2015 (View agenda here.)


General Orders
a.       Raftelis presentation of the proposed water and wastewater rate alternatives from the Water and Wastewater Cost of Service Study

Raftelis Senior Manager Tom Beckley was back to present the final findings of the Water and Wastewater Cost of Service Study.

Note: Details presented during this meeting are for a smooth rate increase with an inclining block (tiered) rate for water rates and a “just in time” rate for the wastewater rates, which represent the best price for the customers.

A water alternative presented sets base charges and tiers. Base charges for ¾” meters will not increase, but all other meters will increase based on cost of service. Customers will pay a volumetric rate that corresponds to what tier their consumption falls into. Some customers might experience initial bill decease under year 1 of the alternative before seeing an increase in year 2.

Vice Chairman Joe Weaver said he was concerned about rates decreasing one year and then increasing again, which was represented instability.

Industrial customers would not be on the tier rates.

Beckley said there isn’t a lot of flexibility with rate design on the wastewater side, and all customers would see an increase.

Trustee Gina Noble asked if the rates were comparable with other cities. Beckley said he believed Muskogee was also doing a rate study.

Utilities Authority Director Dan Blankenship said tier prices are the same regardless of meter size, but the gallon allowance per tier changes, per chart:

Meter Size
Tier Design (in 1,000 gallons)

Tier 1
Tier 2
Tier 3
3/4”
4
12
>12
1”
11
33
>33
1.5”
40
120
>120
2”
70
210
>210
3”
120
360
>360
4”
240
720
>720
6”
350
1050
>1050

 Volumetric Rate
Tier 1
Tier 2
Tier 3
Inside City
$6.31
$8.20
$10.72
Outside City
$9.46
$12.30
$16.08

Blankenship said these increases were necessary to prevent more costly increases in the future.

On water rates, Noble said she’d like to see the plan start out with the increase instead of the decrease. Beckley said an option would be no increase in the first year and then a smaller (percentage) increase each year thereafter.


SUA is adjourned.

-END-


Written by Zachary Kinder, Marketing and Public Relations

Wednesday, February 4, 2015

Meeting Recap: Feb. 2, 2015

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Feb. 3, 2015) — The City of Stillwater City Council met for its regular meeting Monday, Feb. 3, 2015. (View agenda here.)

a.       Led by Richmond Elementary School students Heidi & Ashton Harris

a.       Sister Cities 30 Year Anniversary

Mayor John Bartley declared and invited the community to be involved and participate in events and honor the anniversary of the Sister Cities Partnership.

Bartley also honored the Boy Scouts, and proclaimed the week of Feb. 8-14, 2015 as Boy Scout week.

a.       Approval of minutes:                     Regular meeting                       Jan. 22, 2015
b.      Bid recommendation for pavement management micro-surfacing

Council approved 5-0.

a.       Proposed amendments to the terms and conditions of the hydrant meter program for bulk water use

Customer Service Manager Dana Mattox presented the proposal, and Utilities Authority Director Dan Blankenship provided input.

a.       Resolution No. CC-2015-3: Resolution amending terms and conditions of service for municipal utilities, policy manual for utility accounts, billing and collections and deposit schedule

Council approved 5-0.

b.      Resolution No. CC-2015-4: Resolution amending installation and reconnection fees and miscellaneous fees and charges for utility services pursuant to the terms and conditions of service for municipal utilities

Council approved 5-0.

a.       Miscellaneous items from the City Attorney
  • Request for an executive session for the purpose of confidential communication regarding the purchase or appraisal of real property
  • Request for executive session pursuant of the Oklahoma Open Meeting Act for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of City Manager Dan Galloway
  • Request for executive session pursuant of the Oklahoma Open Meeting Act for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of City Attorney John Dorman

b.      Miscellaneous items from the City Manager

Nothing to report.

c.       Miscellaneous items from the City Council

Vice Mayor Joe Weaver said he would like to work out a way for him to attend meetings that don’t fall on Thursdays after holidays.
Councilor Miguel Najera wanted to express his gratefulness toward the participants of the fire and police basketball game.  


City Manager Dan Galloway suggested all applicants for boards, including standing appointees submit applications for the City Council to review.
Councilor Pat Darlington said the application process should be examined.
Councilor Gina Noble said she would like to see online applications.
Weaver said his default would be to reappoint someone who wanted to serve another term.

a.       Audit Committee

Bartley nominated John Killam for reappointment.

Council approved 5-0.

b.      Stillwater Regional Airport Authority Board

Bartley nominated Charles Bacon, Chuck Fleischer and Russ Teubner for reappointment.

Council approved 5-0.

c.       Stillwater Medical Center Authority Board

This item put pulled until a later meeting date.

City Council is recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes:                     Regular meeting                       Dec. 14, 2014
Regular meeting                       Jan. 22, 2015
Special meeting                                    Jan. 22, 2015
b.      Increase expenditure limits for the West College Community Development Block Grant sewer replacement project
c.       Bid recommendation for the purchase of the pre-engineered metal building package for the Power Generation Station
d.      Bid recommendation for the purchase of pressure vessels for the Power Generation Station
e.       Bid recommendation for the purchase of fiberglass re-enforced plastic tanks for the Power Generation Station

Trustees approved 5-0; Trustee Najera had item D removed from the consent docket and Chairman Bartley had item B removed.

b.      Increase expenditure limits for the West College Community Development Block Grant sewer replacement project

Bartley had a question about what was being asked for in this item.

Trustees approved 5-0.

d.      Bid recommendation for the purchase of pressure vessels for the Power Generation Station

Najera asked for an update about the Power Generation Station, which is on schedule and under budget.

Trustees approved 5-0.

a.       Resolution No. CC-2015-3: Resolution amending terms and conditions of service for municipal utilities, policy manual for utility accounts, billing and collections and deposit schedule

Trustees approved 5-0.

b.      Resolution No. CC-2015-4: Resolution amending installation and reconnection fees and miscellaneous fees and charges for utility services pursuant to the terms and conditions of service for municipal utilities

Trustees approved 5-0.

SUA adjourned; Stillwater Economic Development Authority called to order

a.       Approval of minutes:                     Regular meeting                       Jan. 22, 2015
b.      Sponsorship of $1500 for Leadership Oklahoma session Feb. 5-7, 2014

Council approved 5-0.

SEDA adjourned; City Council reconvened

a.       Confidential communication regarding the purchase or appraisal of real property
b.      Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of the City Manager Dan Galloway
c.       Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of the City Attorney John Dorman

Return from Executive Session
a.       Possible action regarding the purchase or appraisal of real property
b.      Possible action regarding the employment, appointment, promotion, demotion, disciplining or resignation of the City Manager Dan Galloway
c.       Possible action regarding the employment, appointment, promotion, demotion, disciplining or resignation of the City Attorney John Dorman

No action was taken on these items.

City Council adjourned

-END-

Written by Zachary Kinder, Marketing and Public Relations