Thursday, January 29, 2015

Meeting Recap: Jan. 26, 2015

(STILLWATER, OKLA. / Jan. 29, 2015) — The City of Stillwater City Council met for its regular meeting Monday, Jan. 26, 2015 (View agenda here.)


General Orders
a.       Council discussion on methods to encourage/improve public involvement and input

Councilor Pat Darlington said there are two parts to public involvement. One is getting input from the public and the other is imparting information and educating the public. She said the Council needs to be creative about how it gets information to people.

Mayor John Bartley asked how we gauge the success of a campaign to get knowledge to the public. He said resident response is the best way to gauge that, but that a lot of times residents hear it but don’t respond to it, which makes gauging success difficult. Darlington also said regular resident input is a way to measure success.

Darlington said it’s the Council’s responsibility to get information to residents and remind them it’s important to them.

Councilor Gina Nobile said we have to understand how to reach the public where they want us to reach them at. Any city is made up of many different segments, and you have to be able to communicate with them in different ways. Noble said she would like to see us try something different.

Darlington said we shouldn’t make assumptions about what people want to hear, and do our best to reach everyone.

City manager Dan Galloway suggested the City Council members meet with residents in public places, such as coffee shops, periodically to build relationships and get input. Darlington also said she wants to put an emphasis on creating relationships.

b.      Council discussion on the proposed Quality of Life Committee recommendations

Darlington said the committee would like a resolution puts quality of life and relationship with the citizens in writing and mentioned a commitment to a vision/planning process. Darlington also said she would like more than one meeting to discuss it.

Bartley said discussions have taken place to schedule a strategic planning session.  

Vice Mayor Joe Weaver pointed out that quality of life is defined differently by different members of the public, but was in favor of the proposed resolution.

Noble said two-way communication is the goal. 


One person spoke.

City Council is adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Tuesday, January 27, 2015

Meeting Recap: Jan. 22, 2015

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Jan. 27, 2015) — The City of Stillwater City Council met for its regular meeting Thursday, Jan. 22, 2015 (View agenda here.)



a.       Led by Westwood Elementary student Kyra Shellhammer

a.       Approval of minutes:                                 Regular meeting           Jan. 5, 2015
b.      Sheerar Museum quarterly report

Council approved 4-0.

a.       Consider entering into an inter-local agreement with Payne Country for a structural overlay on Lakeview Road (Country Club Road to city limits west of Western Road)

Transportation Manager Jason Peek presented the request.
City Manager Dan Galloway commented that it was a good relationship to help resurface the roads.

Council approved 4-0.

b.      Presentation by City Attorney regarding possible oil and gas ordinance changes

a.       Resolution No. CC-2015-2: A resolution adopting an amended and restated trust indenture for Stillwater Medical Center Authority as reflected in Exhibit A attached to this resolution, which amended and restated trust indenture (i) amends Article VI to increase size of the board trustees and change the manner of selection of trustees; (ii) amends Article VII regarding the issuance of indebtedness and obligations and limitations thereto; and (iii) makes certain other non-material changes

Mayor John Bartley said the first change adds a trustee to the board and a requirement for a medical official on the board who’s a nonvoting member. The second change creates a nominating committee created of equal number of people from the Council and hospital. Another change gives City Council access to financial records, but not medical or other records. The final change affects the hospital’s ability to borrow.
Councilor Gina Noble clarified it would not remove any of the Council’s authority.
Councilor Pat Darlington received comments on the resolution, and said she appreciated public input.

Councilors approved 4-0.

a.       Receive public comment regarding a Text Amendment to the Land Development Code, Section 23-170 Agriculture District (Report pending Jan. 20, 2015 meeting of Land Development Committee)

Development Services Director Paula Dennison resented the amendment that would eliminate surface mining from Agriculture Districts inside city limits, but does not change nonsurface rights or other Agriculture District uses.
Councilor Miguel Najera asked how it affected those who already have mining. Dennison said it becomes a legally nonconforming use of the land, and can continue under certain criteria.
Bartley asked if it addressed types of mineral extraction. Dennison said it only affects surface-level mining activity

Six people spoke in favor of the amendment and two spoke against.

Noble asked for clarification for current wells in Agriculture Districts.
Najera said there was already a barrier in place to prevent mining without this amendment.
Bartley said he felt the amendment was too broad and wanted something more specific to protect residents. 
City Attorney John Dorman recommended buffering, nuisance and security ordinances in regard to this amendment.

Ordinances
First reading

a.       Ordinance No. 3294: An ordinance amending the Stillwater City Code, by amending Chapter 23, Land Development Code, Article VI, Land Use Classifications, Division 6, Agriculture District, Public District and University District, by amending Section 23-170, A Agriculture District, and declaring and emergency

Council voted 2-2, with Bartley and Najera voting against. Bartley explained the ordinance was too broad.

a.       Miscellaneous items from the City Attorney

Nothing to add

b.      Miscellaneous items from the City Manager

Nothing to add

c.       Miscellaneous items from the City Council

Nothing to add.

a.       Stillwater Regional Airport Authority
b.      Stillwater Medical Center Board

Noble asked for these appointments to be postponed until the next Council meeting.

City Council adjourned; Stillwater Utilities Authority called to order

a.       Bid recommendation for the purchase of air valves for the Kaw Water Line Air Valve Improvements Project
b.      Bid recommendation for the purchase of fleet management software
c.       Bid recommendation for the purchase of air compressors for the Power Generation Station
d.      Bid recommendation for the purchase of the Natural Gas Filter Coaslescer for the Power Generation Station

Trustees approved 4-0.

SUA adjourned; Stillwater Economic Development Authority called to order

a.       Approval of minutes:                     Regular meeting           Dec. 15, 2014

Council approved 4-0.

a.       *Discussion of process and calendar for review of Downtown Mixed Use Project proposals

Galloway presented information about the three proposals for the project. He proposed having a couple members of SEDA review the proposals and plan the next step. Bartley recommended Najera and Vice Mayor Joe Weaver for the committee.

SEDA adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

SUA Special Meeting Recap

(STILLWATER, OKLA. / Jan. 27, 2015) — The Stillwater Utilities Authority met for a special meeting Thursday, Jan. 22, 2015 (View agenda here.)


General Orders
a.       Trustees roundtable discussion with Raftelis regarding the Water and Wastewater Cost of Service Study

Utilities Authority Director Dan Blankenship presented the goal of the study, which was to determine the cost of providing these services to the community and establish a rate structure that would reasonably ensure sustainable systems to meet the needs of current and future customers.

Raftelis Senior Manager Tom Beckley presented the report. Raftelis developed three different scenarios:
  • Scenario 1 – No rate increases
  • Scenario 2 – Just in time rate increases
  • Scenario 3 – Smoothed rate increases

Beckley presented how each of these scenarios would affect both water and wastewater rates and how it would affect revenue goals. He said using scenario 3 for water and scenario 2 for wastewater would produce the lowest rate increases for customers while still meeting city revenue goals.

Beckley then presented six volume rate structures
  • Uniform volume rate – Same rate year-round
  • Seasonal volume rate – Rate varies depending on season
  • Declining block volume rate – Declining rate as larger volume is used
  • Inclining block volume rate – Inclining rate as larger volume is used (helpful for conservation)
  • Individualized volume rate – Based on average winter consumption on a block basis
  • Water budget – More complicated format based on weather patterns


  • Existing structure – Any changes to revenue recovery will be implemented through an across the board increase of all current fees and rates
  • Alternative 1: Increasing block rates – Volumetric rate will increase for residential customers and consumption increases through the defined blocks
  • Alternative 2: Increasing block rates based on avg. winter consumption – First usage block will be based on customer’s average winter consumption (AWC), and additional usage tiers will be based on a factor of AWC.

  • Existing structure – Any changes to revenue recovery will be implemented through an across the board increase of all current fees and rates
  • Alternative 1: Base charges by meter size – All customer will be required to pay a minimum charge based on the size of their water meter, similar to the current water rate structure; charge increases as meter size increases (uniform volumetric rate)
  • Alternative 2: Uniform rates by class – Some (or all) non-residential customers will be placed in a class whole uniform rate reflects the higher strength loadings of their effluent (Ex. restaurants, automobile service facilities, laundromats)
-End-

Written by Zachary Kinder, Marketing and Public Relations

Tuesday, January 6, 2015

Meeting Recap: Jan. 5, 2015

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Jan. 6, 2015) — The City of Stillwater City Council met for its regular meeting Monday, Jan. 5, 2015 (View agenda here.)


Pledge of Allegiance

Proclamations and Presentations
a.       Kids Kick Obesity Day 2015

Consent Docket
a.       Approval of meetings                                Regular meeting           Dec. 15, 2014
Executive session        Dec. 15, 2014
b.      2015 CDBG Citizen Participation Plan, Minority/Women Business Enterprises (M/WBE) Utilization Plan, City of Stillwater Fair Housing Plan, Affirmative Marketing Plan, and Anti-Displacement/Relocation Plan grant related documents
c.       Bid recommendation for the purchase of a fuel storage tank at Stillwater Regional Airport

Council approved 5-0.

Public Hearings
a.       Receive public comment regarding the Environmental Review and Assessment and Request for Release of Funds for the 2014 Community Development Block Grant (CDBG) State Small Cities project

Council approved 5-0.

Ordinances
First reading

a.       Ordinance No. 3293 (Title Only): An ordinance granting to One Gas, Inc. acting by and through its Oklahoma natural gas company division, and its successors and assigns, for a period of twenty-five (25) years from approval and acceptance of this ordinance, a non-exclusive franchise and right to enter the public ways to install, operate and maintain a distribution system within, along, across, over and under the public ways of the city of Stillwater, Oklahoma for the transportation, distribution and/or sale of gas to consumers and the public generally in the city; defining the words and phrases therein; providing for assignment, sale or lease of the franchise; providing that the City may enact an ordinance charging persons transporting gas through grantee’s distribution system a fee on the calculated value of such transported gas; providing for use and repair of the public ways; providing for regulation of service; establishing depth of pipelines; establishing rights and duties in the movement and alteration of pipelines; providing for indemnification of the City of Stillwater; providing for grantee’s rules and regulations; providing for inspection of grantee’s records; requiring grantee to pay a franchise fee and other compensation and the conditions of such payment; providing for a right of first refusal upon sale of the distribution system; providing the time for performance by grantee; providing for recover of attorney’s fees; providing for conditions of the franchise; providing for termination of the franchise upon breach of certain provisions; providing for construction of this ordinance up on the invalidity of any part thereof; providing for the submission of this ordinance to an election of the qualified voters of the city; providing for acceptance of this franchise by grantee and both an effective and an operative date thereof; repealing all other ordinance in conflict herewith and superseding ordinance No. 2369; and providing for severability of provision and applicability of headings

Council approved 5-0.

Second reading

a.       Ordinance No. 3288: Ordinance closing utility easement at property addressed as 711 W. 4th Ave.  and 402 S. Hester St.

Council approved 5-0.

b.      Ordinance No. 3289: Ordinance rezoning tract of land commonly known as the Lakeview Ridge Addition, first section, second section, third section and fourth section for RTM (two-family and multi-family residential district) to RSS ( small lot, single-family residential district)

Council approved 5-0.

c.       Ordinance No. 3290: Ordinance rezoning tract of land located at 2123 W. 12th Ave. from RSS (small lot, single-family residential district) and A (agriculture district) to RSS

Council approved 5-0.

d.      Ordinance No. 3291: Ordinance rezoning tract of land located at 101 N. Jardot Rd. from RSS (small lot, single-family residential district) and A (agriculture district) to RSS

Council approved 5-0.

e.       Ordinance No. 3292: Ordinance rezoning tract of land located at 202 S. Brush Creek Rd. from RSS (small lot, single-family residential district) to A (agriculture district)

Council approved 5-0.

Reports from Officers and Boards
a.       Miscellaneous items from the City Attorney

Nothing to report.

b.      Miscellaneous items from the City Manager

The City of Stillwater received three proposals for the downtown Stillwater commercial mixed-use development, which are being evaluated.

c.       Miscellaneous items from the City Council

Vice Mayor Joe Weaver asked about ordinances for drilling next to neighborhoods.
Councilor Pat Darlington mentioned the quality of life committee study session on Jan. 26, and Councilor Gina Noble encouraged the public to attend.

City Council is adjourned.

-END-


Written by Zachary Kinder, Marketing and Public Relations

Thursday, December 18, 2014

Meeting Recap: Dec. 15, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.


(STILLWATER, OKLA. / Dec. 16, 2014) — The City of Stillwater City Council met for its regular meeting Monday, Dec. 15, 2014. (View agenda here.)

a.       Pledge led by the Stillwater High School Chorale

a.       “Carol of the Bells” presented by the Stillwater High School Chorale

a.       Approval of minutes                      Regular meeting                       Dec. 1, 2014
Executive session                    Dec. 1, 2014
b.      2015 labor agreement between Fraternal Order of Police Lodge No. 102 and City of Stillwater budget amendment to cover the costs associated with the agreement
c.       Lease agreement amendment between James A. Griffith and City of Stillwater
d.      Budget amendment reflecting revenue received from a National Endowment for the Humanities Preservation Grant awarded to the Stillwater Public Library

Council approved 5-0.

a.       Stillwater Medical Center Authority Amended and Restated Trust Indenture

Jerry Moeller, CEO of the Stillwater Medical Center presented proposed changes to the trust indenture.

A resolution will be brought back to the City Council at some time in January.

b.      Introduction to form-based codes

Development Services Director Paula Dennison introduced zoning for form-based codes. Dennison asked for permission to begin drafting an ordinance to replace the eight zones in the area.

Councilor Pat Darlington was in favor of using form-based codes in the area. The rest of the council echoed Darlington’s approval.

a.       Resolution CC-2014-16: Resolution authorizing the mayor of the City of Stillwater, Okla., a municipal corporation, to sign and issue an election proclamation calling for a primary and general election in the City of Stillwater

Council approved 5-0.

First reading

a.       Ordinance No. 3288: Closing utility easement at property addressed as 711 W. 4th Ave. and 402 S. Hester St.

Council approved 5-0.

b.      Ordinance No. 3289: Rezoning tract of land commonly known as Lakeview Ridge Addition, first section, second section, third section and fourth section, from RTM (two-family and multifamily residential) to RSS (small lot, single-family residential)

Council approved 5-0.

c.       Ordinance No. 3290: Rezoning tract of land located at 2123 W. 12th Ave. from RSS (small lot, single-family residential) and A (agriculture) to RSS

Council approved 5-0.

d.      Ordinance No. 3291: Rezoning tract of land located at 101 N. Jardot Rd. from RSS (small lot, single-family) and A (agriculture) to RSS

Council approved 5-0.

e.       Ordinance No. 3292: Rezoning tract of land located at 202 S. Brush Creek Rd. from RSS (small lot, single-family) to A (agriculture)

Council approved 5-0.

Second reading

a.       Ordinance No. 3287: Rezoning tract of land located at 999 W. 12th Ave. from RSS (small lot, single-family) and A (agriculture) to O (office)

Council approved 5-0.

a.       Miscellaneous items from the City Attorney
a.       Request for executive session for purpose of confidential communication with City Attorney regarding pending litigation, Weaver vs. City of Stillwater, et al.
b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Darlington wanted to see more public participation in next cost of service public workshop for water and wastewater rates

a.       Planning Commission

Mayor John Bartley nominated Richard Krysiak Jr. to fill the open seat on the Planning Commission.

Approved 5-0.

City Council recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes                      Regular meeting                       Dec. 1, 2014
Special meeting                                    Dec. 1, 2014
b.      Bid recommendation for the purchase of shop fabricated tanks for the Power Generation Station
c.       Bid recommendation for the purchase of a new lift truck for Electric Utilities

Trustees approved 5-0.

a.       Amendments to the professional services agreement with Burns & McDonnell for the electric Power Generation Station Project to perform engineering design services for modifications to the 69,000 volt transmission system and for expansion of the transmission side of Industrial Substation

Generation Transmission Division Manager Loren Smith presented updates about the Power Generation Station project.

Trustees approved 5-0.

SUA adjourned; Stillwater Economic Utilities Authority called to order

a.       Approval of minutes                      Regular meeting                       Oct. 20, 2014
Special meeting                                    Nov. 2, 2014
b.      2015 meeting schedule

Councilors approved 5-0.

a.       Update on contract with Red Dirt DMO and possible action on proposed Plan of Work

City Manager Dan Galloway presented the update on the contract and proposed plan of work.

Councilors approved 5-0.

SEDA adjourned; City Council reconvened

a.       Confidential communication regarding pending litigation, Weaver vs. City of Stillwater, et al.

Councilors approved 5-0.

Return from Executive Session
a.       Possible action regarding Weaver vs. City of Stillwater, et al.

Motion to grant Officer Jeremy Rager and Timothy McKinney’s request for representation in litigation styled Weaver v. City of Stillwater, et al., CIV 14-881L, USDC, Western District, Oklahoma; direct City Attorney’s Office to undertake initial representation of the officers; authorize City Attorney to engage outside counsel for these officers if any conflict of interest develops.
Councilors passed 5-0.

City Council adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Friday, December 5, 2014

Meeting Recap: Dec. 1, 2014

(STILLWATER, OKLA. / Dec. 4, 2014) — The City of Stillwater met for its regular meeting Monday, Dec. 1, 2014. (View agenda here.)

Pledge of Allegiance
a.       Led by Westwood Elementary School fifth-grader Ty Smithton

Proclamations and Presentations
a.       Recognition of Sharon Robinson

Consent Docket
a.       Approval of 2015 schedule of meetings
b.      Approval of minutes                      Regular meeting                       Nov. 17, 2014
c.       Sole source purchase of software license for the City’s Geographic Information System
d.      Utility and pedestrian easements, 620 S. Ramsey

Council approved 5-0.

Public Hearings
a.       Receive public comment regarding a request for a map amendment rezoning property addresses as 202 S. Brush Creek Rd. from RSS (small lot single family residential) to A (Agricultural)
b.      Receive public comment regarding a request for a map amendment for property addressed as 101 N. Jardot Rd. from RSS (small lot single family residential) and A (Agricultural) to RSS
c.       Receive public comment regarding a request for a map amendment for property addressed as 2123 W. 12th Ave. from RSS (small lot single family residential) and A (agricultural) to RSS
d.      Receive public comment regarding a request for a map amendment for the Lakeview Ridge Addition from RTM (two family and multi-family) to RSS (small lot single family residential)
e.       Receive public comment regarding the closing of a utility easement at property addressed as 711 W. 4th Av. And 402 S. Hester St.

Council approved 5-0.

Resolutions
a.       Resolution No. CC-2014-15: Authorizing execution of a certain project agreement with the Oklahoma Department of Transportation to modify and reconstruct Western Road beginning at Hall of Fame Avenue and extending to the south side of Lakeview Road and alignning Western Road with Farm Road within the city of Stillwater, Okla.

Council approved 5-0.

Ordinances
First reading

a.       Ordinance No. 3287: Rezoning tract of land located at 999 W. 12th St Ave. from RSS (small lot, single family residential) and A (agricultural) to O (office)

Council approved 5-0.

Second reading

a.       Ordinance No. 3285: Amending Stillwater Code by repealing Stillwater Convention and Visitors Board

Council approved 5-0.

Reports from Officers and Boards
a.       Miscellaneous items from City Attorney
a.       Request for an executive session to engage in confidential communications with City Attorney regarding potential claims against 213 W. Elm Place LLC.
b.      Request for an executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Miscellaneous items from City Manager

Nothing to add

c.       Miscellaneous items from City Council

Nothing to add

City Council recess; Stillwater Utilities Authority called to order

 Consent Docket
a.       2015 schedule of Stillwater Utilities Authority meetings
b.      Approval of minutes                      Regular meeting                       Oct. 20, 2014
c.       Bid recommendation for the purchase of pressure valves for the new Power Generation Station
d.      Bid recommendation for the purchase of four 69,000 volt electric transformers for the news Power Generation Station
e.       Stillwater Utilities Authority annual financial report

Trustees approved 5-0.

General Order
a.       Amendments to the professional services agreement with Burns & McDonnell for the electric Power Generation Station Project to perform engineering design services for modifications to the 69,000 volt transmission system and for expansion of the transmission side of Industrial Substation

Stricken from agenda

SUA adjourned; City Council reconvened

Executive Session
a.       Confidential communication regarding potential claims against 213 W. Elm Place LLC
b.      Confidential communication regarding labor negotiations with Fraternal Order of Police Lodge No. 102

Return from Executive Session
a.       Possible action regarding potential claims against 213 W. Elm Place LLC
b.      Possible action regarding labor negotiations with Fraternal Order of Police Lodge No. 102


City Council adjourned