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Note: Councilor Miguel Najera was absent from this meeting.
Mayor Gina Noble called to open the Stillwater Utilities Authority meeting first.
Stillwater Utilities Authority
1. CALL MEETING TO ORDER
2.
CONSENT DOCKET
Items listed on the consent docket are
routine administrative matters that may be approved by a single vote with or
without discussion. Trustees may remove
individual items from the consent docket and place them on Items Removed from
Consent Docket for additional consideration.
The Board of Trustees will take
action at this meeting (including a vote or series of votes) on these items
either collectively as part of the Consent Docket or individually under Items
Removed from Consent Docket.
a.
Approval of minutes: Regular Meeting December
7, 2015
b.
Expenditure limit increase up to a total of
$685,665 to
complete the purchase of the plant structural steel package and associated equipment from Southland Steel
Fabricators (SUA-16-03)
c.
Bid Recommendation for Industrial Substation relaying panels for the
Power Generation Station - SUA Bid #08-15/16
(SUA-16-02)
d.
Bid Recommendation for the Industrial Substation packager for the Power
Generation Station - SUA Bid #07-15/16
(SUA-16-01)
e.
Approve sole source purchase from Dell and other services/equipment
necessary to equip the communications room in the new PGS to function as the Disaster
Recovery site for the City’s critical business systems and data and authorize
expenditure from the PGS project fund up to $195,700 (includes a 10%
contingency) (SUA-16-05)
Trustees approve 4–0.
3.
PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING
The Trustees will
hear comments on agenda items from speakers who have submitted a written
request in accordance with Sec. 2-25, Stillwater City Code. General information regarding communication
with the Trustees in this manner is found on the reverse side of the agenda.
4.
ITEMS REMOVED FROM THE CONSENT DOCKET
The Trustees will
discuss and take action at this meeting (including a vote or series of votes)
on each item listed under Items Removed from the Consent Docket unless the
agenda entry specifically states that no action will be taken.
5.
GENERAL ORDERS
The Trustees will
discuss and take action at this meeting (including a vote or series of votes)
on each item listed under General Orders unless the agenda entry specifically
states that no action will be taken.
a.
Contract with Trace Technologies for installation of the north fiber
optic loop to serve the new power generation station (SUA -16-04)
Trustees approve 4–0.
b.
Water 2040 Package A financing plan
(SUA-16-06)
Trustees approve 4–0.
Trustees approve 4–0.
6.
RESOLUTIONS
The Trustees will
discuss and take action at this meeting (including a vote or series of votes)
on each item listed under Resolutions unless the agenda entry specifically
states that no action will be taken.
a. RESOLUTION CC-2016-2; SUA-2016-1: A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION
WITH THE OKLAHOMA WATER RESOURCES BOARD FOR FINANCIAL ASSISTANCE THROUGH THE
DRINKING WATER STATE REVOLVING FUND PROGRAM TO FINANCE WATER SYSTEM IMPROVEMENTS;
APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS
RELATED THERETO
Trustees approve 4–0.
Trustees approve 4–0.
7.
REPORTS FROM OFFICERS & BOARDS
Announcements and remarks about matters of general
interest may be made by the Trustees, the General Manager, or the General Counsel
at this time. Items of Authority
business that may require discussion or action (including a vote or series of
votes) are listed below.
8.
ADJOURN
Trustees approve 4–0.
Trustees approve 4–0.
Stillwater City Council
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS & PRESENTATIONS
a. Recognition of Shop
with a Cop Community Outreach Program
4.
CONSENT DOCKET
Items listed on the consent docket are routine
administrative matters that may be approved by a single vote with or without
discussion. Councilors may remove
individual items from the consent docket and place them on Items Removed from
Consent Docket for additional consideration.
The City Council will take action
at this meeting (including a vote or series of votes) on these items either
collectively as part of the Consent Docket or individually under Items Removed
from Consent Docket.
a.
Approval of minutes: Regular
Meeting December
7, 2015
Executive Session December 7, 2015
b.
Authorization for Mayor to sign annual grant related documents required for grant funding from federal and state agencies
(CC-16-08)
c.
Budget amendment for Public Library reflecting revenue received due to
overpayment for internet access after federal e-rate discounts applied
d.
Budget amendment for Public Library reflecting credit received for
overpayment for internet services after federal e-rate discounts applied
e.
Budget amendments reflecting revenue and expenditures from a State of
Oklahoma Emergency Management Performance grant awarded to Stillwater Emergency
Management
f.
2016 Federal Emergency Management
Performance Grant contract (CC-16-02)
g.
Easements for Central Zone Water Tower (SUA
Project 15WC02) (CC-16-01)
Council approves 4–0.
Council approves 4–0.
5.
PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING
The City Council
will hear comments on agenda items not scheduled for public hearing from
speakers who have submitted a written request in accordance with Sec. 2-25,
Stillwater City Code. General
information regarding communication with the City Council in this manner is
found on the reverse side of the agenda.
6. ITEMS REMOVED FROM CONSENT DOCKET
7. PUBLIC HEARINGS
The City Council
will hear public comments, discuss, and take action at this meeting (including
a vote or series of votes) on each item listed under Public Hearings unless the
agenda entry specifically states that no action will be taken.
a.
Receive public comment regarding a request for a Map Amendment for property addressed as 1515 N. Boomer Road, Cimarron
Plaza, to change the zoning from CS (Commercial Shopping) to P (Public) (CC-16-07)
Removed from agenda.
b.
Receive public comment regarding a request for a Specific Use Permit for property addressed as 3098 E. 6th
Avenue in the CS (Commercial Shopping) zoning district (CC-16-05)
Council approves 4–0.
Council approves 4–0.
c.
Receive public comment regarding a request for a Specific
Use Permit at property addressed 508 S. Gray Street, currently zoned RTM
(Residential Two-family and Multi-family District) (CC-16-03)
Council approves 4–0.
Council approves 4–0.
d.
Receive public comment regarding a request for a Specific Use Permit at property addressed 521 S. Pine Street, currently
zoned RTM (Residential Two-family and Multi-family District) (CC-16-04)
Council approves 4–0.
Council approves 4–0.
8.
GENERAL ORDERS
The City Council
will discuss and take action at this meeting (including a vote or series of
votes) on each item listed under General Orders unless the agenda entry
specifically states that no action will be taken.
a.
Lease Agreement - Community Resourcing Incorporated for establishment of
community food bank resourcing center
Council approves 4–0.
b.
Water 2040 Package A financing plan
(CC-16-09)
See SUA Item 5, Subitem "b".
See SUA Item 5, Subitem "b".
9.
RESOLUTIONS
The City Council
will discuss and take action at this meeting (including a vote or series of
votes) on each item listed under Resolutions unless the agenda entry specifically
states that no action will be taken.
a.
RESOLUTION NO. CC-2016-1: A RESOLUTION TO SUPPORT A HOUSING
TAX CREDIT APPLICATION BY JES DEVELOPMENT COMPANY, INC. FOR DEVELOPMENT OF
MULTI-FAMILY SENIOR HOUSING TO BE LOCATED AT 3098 E. 6th AVENUE, STILLWATER,
OKLAHOMA (CC-16-06)
Council approves 4–0.
Council approves 4–0.
b.
RESOLUTION NO. CC-2016-2; SUA-2016-1: A RESOLUTION AUTHORIZING
THE FILING OF AN APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD FOR
FINANCIAL ASSISTANCE THROUGH THE DRINKING WATER STATE REVOLVING FUND PROGRAM TO
FINANCE WATER SYSTEM IMPROVEMENTS; APPROVING PROFESSIONAL SERVICES AGREEMENTS;
AND CONTAINING OTHER PROVISIONS RELATED THERETO
Council approves 4–0.
Council approves 4–0.
10. *ORDINANCES
The
City Council will discuss and take action at this meeting (including a vote or
series of votes) on each item listed under Ordinances unless the agenda entry
specifically states that no action will be taken.
First Reading
a. *ORDINANCE NO. 3333:
AN ORDINANCE AUTHORIZING THE LONG-TERM LEASE OF A CERTAIN PARCEL OF
PROPERTY LOCATED 701 EAST 12TH AVENUE; PROVIDING FOR CITIZEN
INITIATED REFERENDUM OF SAID LEASE IN ACCORDANCE WITH SECTION 4-2 OF THE CITY
CHARTER (READ BY TITLE ONLY)
Council approves 4–0.
Council approves 4–0.
Second Reading
NONE
11. REPORTS FROM OFFICERS & BOARDS
Announcements
and remarks about matters of general interest may be made by Councilors, the
City Manager, or the City Attorney at this time. Items of City business that
may require discussion or action (including a vote or series of votes) are
listed below.
a. Miscellaneous
items from the City Attorney
i)
Request for
Executive Session pursuant to 25 O.S. Section §307 (B)(1)
of the Oklahoma Open Meeting Act for the purpose of confidential communication
regarding the employment, appointment, promotion, demotion, disciplining or
resignation of City of Stillwater City Manager.
b.
Miscellaneous items from the City Manager
c. Miscellaneous
items from the City Council
i) Discussion
about scheduling items for upcoming meetings
12. QUESTIONS & INQUIRIES
13. APPOINTMENTS
The
City Council will discuss and take action at this meeting (including a vote or
series of votes) on each item listed under Appointments unless the agenda entry
specifically states that no action will be taken.
NONE
14. EXECUTIVE SESSION
a.
Confidential communication regarding the employment,
appointment, promotion, demotion, disciplining or resignation of City of
Stillwater City Manager.
Council approves 4–0.
Council approves 4–0.
15. RETURN FROM EXECUTIVE SESSION
a.
No action will be taken.
16. ADJOURN
Council approves 4–0.
Council approves 4–0.