Wednesday, January 6, 2016

Meeting Recap: Jan. 4, 2016


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Note: Councilor Miguel Najera was absent from this meeting.

Mayor Gina Noble called to open the Stillwater Utilities Authority meeting first.


Stillwater Utilities Authority
1.     CALL MEETING TO ORDER

2.     CONSENT DOCKET
Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Trustees may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The Board of Trustees will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

a.     Approval of minutes: Regular Meeting                December 7, 2015
b.     Expenditure limit increase up to a total of $685,665 to complete the purchase of the plant structural steel package and associated equipment from Southland Steel Fabricators  (SUA-16-03)
c.     Bid Recommendation for Industrial Substation relaying panels for the Power Generation Station - SUA Bid #08-15/16  (SUA-16-02)
d.     Bid Recommendation for the Industrial Substation packager for the Power Generation Station - SUA Bid #07-15/16  (SUA-16-01)
e.     Approve sole source purchase from Dell and other services/equipment necessary to equip the communications room in the new PGS to function as the Disaster Recovery site for the City’s critical business systems and data and authorize expenditure from the PGS project fund up to $195,700 (includes a 10% contingency)  (SUA-16-05)

Trustees approve 4–0.

3.     PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING
The Trustees will hear comments on agenda items from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the Trustees in this manner is found on the reverse side of the agenda.

4.     ITEMS REMOVED FROM THE CONSENT DOCKET
The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Items Removed from the Consent Docket unless the agenda entry specifically states that no action will be taken.

5.     GENERAL ORDERS
The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

a.     Contract with Trace Technologies for installation of the north fiber optic loop to serve the new power generation station  (SUA -16-04) 

Trustees approve 4–0.

b.     Water 2040 Package A financing plan  (SUA-16-06)
Trustees approve 4–0.

6.     RESOLUTIONS
The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Resolutions unless the agenda entry specifically states that no action will be taken.

a.    RESOLUTION CC-2016-2; SUA-2016-1:  A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD FOR FINANCIAL ASSISTANCE THROUGH THE DRINKING WATER STATE REVOLVING FUND PROGRAM TO FINANCE WATER SYSTEM IMPROVEMENTS; APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATED THERETO
Trustees approve 4–0.

7.     REPORTS FROM OFFICERS & BOARDS
Announcements and remarks about matters of general interest may be made by the Trustees, the General Manager, or the General Counsel at this time. Items of Authority business that may require discussion or action (including a vote or series of votes) are listed below.

8.     ADJOURN

Trustees approve 4–0.

Stillwater City Council


1.     CALL MEETING TO ORDER
2.     PLEDGE OF ALLEGIANCE
3.     PROCLAMATIONS & PRESENTATIONS
a.     Recognition of Shop with a Cop Community Outreach Program
4.     CONSENT DOCKET
Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Councilors may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The City Council will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

a.     Approval of minutes: Regular Meeting    December 7, 2015
Executive Session  December 7, 2015
b.     Authorization for Mayor to sign annual grant related documents required for grant funding from federal and state agencies   (CC-16-08)
c.     Budget amendment for Public Library reflecting revenue received due to overpayment for internet access after federal e-rate discounts applied
d.     Budget amendment for Public Library reflecting credit received for overpayment for internet services after federal e-rate discounts applied
e.     Budget amendments reflecting revenue and expenditures from a State of Oklahoma Emergency Management Performance grant awarded to Stillwater Emergency Management
f.      2016 Federal Emergency Management Performance Grant contract  (CC-16-02)
g.     Easements for Central Zone Water Tower (SUA Project 15WC02)  (CC-16-01)

Council
approves 4–0.

5.     PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING
The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

6.     ITEMS REMOVED FROM CONSENT DOCKET
7.     PUBLIC HEARINGS
The City Council will hear public comments, discuss, and take action at this meeting (including a vote or series of votes) on each item listed under Public Hearings unless the agenda entry specifically states that no action will be taken.

a.     Receive public comment regarding a request for a Map Amendment for property addressed as 1515 N. Boomer Road, Cimarron Plaza, to change the zoning from CS (Commercial Shopping) to P (Public)  (CC-16-07)

Removed from agenda.

b.     Receive public comment regarding a request for a Specific Use Permit for property addressed as 3098 E. 6th Avenue in the CS (Commercial Shopping) zoning district (CC-16-05)
Council
approves 4–0.

c.     Receive public comment regarding a request for a Specific Use Permit at property addressed 508 S. Gray Street, currently zoned RTM (Residential Two-family and Multi-family District)  (CC-16-03)
Council
approves 4–0.

d.     Receive public comment regarding a request for a Specific Use Permit at property addressed 521 S. Pine Street, currently zoned RTM (Residential Two-family and Multi-family District)  (CC-16-04)
Council
approves 4–0.

8.     GENERAL ORDERS
The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

a.     Lease Agreement - Community Resourcing Incorporated for establishment of community food bank resourcing center

Council
approves 4–0.
b.     Water 2040 Package A financing plan  (CC-16-09)

See SUA Item 5, Subitem "b"
.

9.     RESOLUTIONS
The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Resolutions unless the agenda entry specifically states that no action will be taken.

a.     RESOLUTION NO. CC-2016-1:  A RESOLUTION TO SUPPORT A HOUSING TAX CREDIT APPLICATION BY JES DEVELOPMENT COMPANY, INC. FOR DEVELOPMENT OF MULTI-FAMILY SENIOR HOUSING TO BE LOCATED AT 3098 E. 6th AVENUE, STILLWATER, OKLAHOMA  (CC-16-06)
Council
approves 4–0.

b.     RESOLUTION NO. CC-2016-2; SUA-2016-1: A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD FOR FINANCIAL ASSISTANCE THROUGH THE DRINKING WATER STATE REVOLVING FUND PROGRAM TO FINANCE WATER SYSTEM IMPROVEMENTS; APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATED THERETO
Council
approves 4–0.

10.  *ORDINANCES
The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Ordinances unless the agenda entry specifically states that no action will be taken.

First Reading
a.     *ORDINANCE NO.  3333:  AN ORDINANCE AUTHORIZING THE LONG-TERM LEASE OF A CERTAIN PARCEL OF PROPERTY LOCATED 701 EAST 12TH AVENUE; PROVIDING FOR CITIZEN INITIATED REFERENDUM OF SAID LEASE IN ACCORDANCE WITH SECTION 4-2 OF THE CITY CHARTER (READ BY TITLE ONLY)
Council
approves 4–0.

Second Reading
NONE

11.  REPORTS FROM OFFICERS & BOARDS
Announcements and remarks about matters of general interest may be made by Councilors, the City Manager, or the City Attorney at this time. Items of City business that may require discussion or action (including a vote or series of votes) are listed below.

a.     Miscellaneous items from the City Attorney
i)      Request for Executive Session pursuant to 25 O.S. Section §307 (B)(1) of the Oklahoma Open Meeting Act for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of City of Stillwater City Manager.
b.     Miscellaneous items from the City Manager
c.     Miscellaneous items from the City Council
i)      Discussion about scheduling items for upcoming meetings

12.  QUESTIONS & INQUIRIES
13.  APPOINTMENTS
The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Appointments unless the agenda entry specifically states that no action will be taken.

                  NONE

14.  EXECUTIVE SESSION
a.     Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of City of Stillwater City Manager.
Council
approves 4–0.

15.  RETURN FROM EXECUTIVE SESSION
a.     No action will be taken.

16.  ADJOURN
Council
approves 4–0.