Special Meeting Recap: April 29, 2013

Note: Items of discussion in this recap includes a link indexed to that portion of the City Council meeting replay.

(STILLWATER, OKLA. / Posted April 30, 2013) - The Stillwater City Council met for its special meeting on Monday, April 29, 2013. (View the meeting agenda here)
  .

Call Meeting to Order

General Orders 
a. Council discussion of fiscal year 2013-14 draft budget with City Manager and staff (No action will be taken on this item)

City Manager Dan Galloway gave a review of the fiscal year 2012-13 budget to the City Council. Expenses, use of funds and the budgets of city departments were discussed. City Manager Galloway and the Administration Team worked with the Finance Department to determine projected revenues for the 2013-14 budget year. The proposed budget will include the projected growth (about 4 percent) plus approximately $1.5 million from this year's savings that will go into the balance and be added to next year's available funds.

Jim Scott, Operations Group chairman and Parks & Recreation director, presented the preliminary 2013-14 budget. Scott said some of the increases in department budgets were due to staff moving to different departments. An overview of department budgets and comparison between last year and this year's fiscal budgets were presented to the City Council. The budget recommendation for fiscal year 2014 shows requests from departments compared to last year's requests. Scott also presented the capital items requests from city departments.

The City Council discussed and asked City Manager Galloway and the Operations Group questions regarding the fiscal year 2013-14 draft budget. Mayor Bartley suggested the City Council take time to review and study the preliminary budget. City Manager Galloway said the Council could probably discuss the preliminary budget again during a special meeting in May.

City Council adjourn.

END

Recap by Meagan Kascsak, Marketing and Public Relations.

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Next City Council Meeting is May 6, 2013, beginning at 5:30 p.m. in the Stillwater Municipal Building (room 2073), 723 S. Lewis. This meeting will be televised.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).

Visit the City of Stillwater's Economic Development webpage.

Study Session Recap: April 22, 2013

(STILLWATER, OKLA. / Posted April 23, 2013) - The Stillwater City Council met for their study session on Monday, April 22, 2013. (View the meeting agenda here).

Meeting was not televised.

All Mayor/Councilors present among city staff and members of the public in attendance.

Council Discussion of Visions and Goals:

A facilitator coordinated the discussion of Mayor and Council to facilitate development of preliminary goals for Stillwater over the next few years.

Topics discussed by Mayor and councilors:

 - Quality of Life in Stillwater

 - Infrastructure

 - Safe Community

 - Economic Development

 - Civic Pride

 - Information/Communication

 - Innovative Leadership
 - Resources 

City Council adjourned.

END

Recap by Blake Schaich, Marketing and Public Relations.

*****

Next City Council Meeting is Monday, April 29, 2013 beginning at 5:30 p.m. in the Council Hearing Room at the Stillwater Municipal Building, 723 S. Lewis St.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).

Visit the City of Stillwater's Economic Development webpage.

Meeting Recap: April 15, 2013

Note: Items of discussion in this recap includes a link indexed to that portion of the City Council meeting replay. Click on bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Posted April 16, 2013) - The Stillwater City Council met for their regular meeting on Monday, April 15, 2013. (View the meeting agenda here).

Proclamations

a. National Library Week

b. National Earth Day

Election of Vice Mayor

Mayor John Bartley nominated Vice Mayor Chuck Hopkins. Councilor Joe Weaver seconds.

Council approves Chuck Hopkins as Vice Mayor 5-0.

Consent Docket

Consent Docket approved by Council 5-0.

Public Hearings

a. Receive public comments regarding a request for a Specific Use Permit for a telecommunications tower located at 3520 N. Park Drive.

Council moves to postpose item until May 20 City Council meeting 5-0.

Ordinances (View ordinances here) -

Second Reading

Ordinance No. 3229 - Council approves 5-0

Reports from Officers and Boards

Mayor John Bartley - Councilor Gina Noble will join him on the Bill Van Ness Show (780 AM) on Tuesday morning at 8:15 a.m.

Items for Upcoming Meetings

City Manager Dan Galloway - mentions that there will be a vision session for the April 22 study session at the Holiday Inn, 715 S. Country Club Road. The April 29 regular meeting will focus on the upcoming budget draft.

Vice Mayor Chuck Hopkins - wants some point in time for a City Council briefing on the SES situation.

Appointments
Stillwater Regional Airport Authority - Mayor Bartley would like to nominate Marc Tower for the vacated position. Vice Mayor Hopkins seconds. Council approves 5-0.

Stillwater Sister Cities Council - Mayor Bartley would like to nominate Bob Burk. Councilor Joe Weaver seconds. Council approves 5-0.

City Council is adjourned, SUA is called to order.

Consent Docket

Consent Docket approved by trustees 5-0.

General Orders

a. Rural Water Advisory Board quarterly report

Trustees approve the report 5-0. 

Reports from Officers and Boards

General Manager Dan Galloway - follow up with Vice Mayor Hopkins remark about going over the SES situation. Staff will work to get a full report to trustees as soon as possible.

SUA adjourned.


END

Recap by Blake Schaich, Marketing and Public Relations.

*****

Next City Council Meeting is April 22, 2013 (study session) beginning at 5:30 p.m. at the Holiday Inn & Suites - University West, 715 S. Country Club Road. This meeting will NOT be televised.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).

Visit the City of Stillwater's Economic Development webpage.

Special Meeting Recap: April 8, 2013

Note: Items of discussion in this recap includes a link indexed to that portion of the City Council meeting replay.

(STILLWATER, OKLA. / Posted April 9, 2013) - The Stillwater City Council met for their special meeting on Monday, April 8, 2013. (View the meeting agenda here).

Special Presentation -
Proclamation for outgoing councilor Philip Pina for his dedication and service to the Stillwater City Council.

Swearing-in of Councilors - Judge Tayna Raun

Councilor-elect Gina Noble
Councilor Joe Weaver

Election of Vice Mayor
Moved to April 15 regular meeting agenda. 

General Orders 
a. Contract for staffing of air traffic control tower at Stillwater Regional Airport.

Airport director Gary Johnson presented before council a contract to fund staffing at the Stillwater Regional Airport's control tower once funding from the Federal Aviation Administration (FAA) discontinues.

Councilor Joe Weaver makes motion to authorize the contract with the budget appropriation of $104,000 and not to exceed that amount - with the exception that if the funds are not needed for the express purpose, then the funds will revert back to the City's general fund. Vice Mayor Chuck Hopkins seconds the motion.

Council approves 5-0. 

b. 2013-14 budget update

City Manager Dan Galloway gave council an update on the ongoing budget process for the City of Stillwater. He mentions that the City may see a 4 percent increase with the two operating budgets (General Fund and SUA) combined. For all funds in the city (including restricted funds), there is a projected increased of 7 percent from last year's funds. The city also applied for a few grants for projects citywide. Operations Group will be looking at the budget draft in the near future. The April 29 regular City Council meeting will be the presentation of the FY 2013-14 draft budget for the City. 

City Council adjourn.

END

Recap by Blake Schaich, Marketing and Public Relations.

*****

Next City Council Meeting is April 15, 2013 beginning at 5:30 p.m. in the Stillwater Municipal Building (room 2073), 723 S. Lewis. This meeting will be televised.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).

Visit the City of Stillwater's Economic Development webpage.

Meeting Recap: April 1, 2013

Note: Items of discussion in this recap includes a link indexed to that portion of the City Council meeting replay.

(STILLWATER, OKLA. / Posted April 2, 2013) - The Stillwater City Council met for their regular meeting on Monday, April 1, 2013. (View the meeting agenda here).

Proclamations
Video Index

a. Fair Housing proclamation

Consent Docket Items 
Video Index

Councilor Cody Scott requests item 'B' pulled. Council approves all items except for item 'B' 5-0. 

Removed From Consent Docket
Video Index - Items Removed From Consent Docket, item 'B'
Councilor Scott requests more information on item 'B'. 

Fire Chief Tom Bradley addressed the City Council on the plans for the Fire Department training facility.

Council approves 5-0.

Public Hearings
Video Index, item 'A'

a. Receive public input regarding a request from CBL & Associates Management for a Specific Use Permit for a proposed health care office located at 2200 N. Perkins Road (CC-13-35)

One request to speak in favor of the request. 

Planning Commission recommends the City Council to approve the recommendation.

Council approves 5-0.

Video Index, item 'B'
b. Receive public input regarding the proposed C3 Plan: 2030 Comprehensive Plan (CC-13-33)

Planning Commission recommends the City Council to adopt the document.

Approval and adoption of the document will be discussed under Resolutions.

Video Index, item 'C'
c. Receive public input regarding the closeout of the 2010 Community Development Block Grant Hospital Waterline Project and approval from City Council authorizing the Mayor to sign the associated documents (CC-13-34)

Staff recommends the City Council to accept the project and to authorize Mayor John Bartley to sign the appropriate documents.

Council approves 5-0.

Video Index, item 'D'
d. Receive public input regarding the selection of the 2013 Community Development Block Grant projects (CC-13-36)

Staff recommends the City Council to select the two drainage projects for the 2013 CDBG and to authorized Mayor Bartley to sign the application documents for the grant.

Council approves 4-1, with Councilor Philip Pina voting 'No'.

Resolutions (View resolutions here) -
Video Index, item 'A'

a. Resolution CC-2013-4: A resolution approving and adopting the Stillwater C3 Plan: Comprehensive, Continuous, Cooperative as the Comprehensive Plan for the City of Stillwater, Oklahoma.

Councilor Scott makes a motion to approve the Resolution with the amendment. Councilor Pina seconded.

Council approves 5-0.

Ordinances (View ordinances here) -
Video Index

a. First Reading

Ordinance No. 3229 - Council approves 5-0.

b. Second Reading

Ordinance No. 3227 - Council approves 5-0.
Ordinance No. 3228 -  Council approves 5-0.

Reports from Officers and Boards

Video Index
City Attorney John Dorman - requests an executive session.

City Manager Dan Galloway - thanks city employees for representing Stillwater well at the Oklahoma Municipal League government event last Tuesday at the Capital; congratulates city employees who graduated from OML academy program.

Councilor Scott - encourages reminds citizens to vote on April 2.

Councilor Pina - thanks the Chamber of Commerce and the League of Women Voters for hosting last Tuesday's forum.

Mayor Bartley - reminds that Vice Mayor Chuck Hopkins will be on 780 AM at 8:15 a.m. for the Bill Van Ness Show on April 2; Mayor will be on TV-31 with Water Utility's Eric Fladie on Wednesday morning and will be on Triple Play Thursday morning; hopes everyone had a good Easter weekend and opening day of baseball.

Appointments
Video Index 
a. Board of Adjustment

Mayor Bartley nominates Terry Vinterest to fill open board seat.

Council approves 5-0.

Mayor Bartley nominates Robert Williams to fill open board seat.

Council approves 5-0.

City Council is recessed, SUA is called to order.

Consent Docket
Video Index

SUA approves all items 5-0.

General Orders

Video Index

a. Bid recommendation for the Country Club Road water line jumper project (SUA-13-14)

Water Utility Construction Program Manager Eric Fladie requests authorization for construction of the Country Club Road jumper. The work will bore a 12-inch waterline under Country Club Road to connect from the discharge side of the booster station to connect to a 16-inch waterline that runs south down the east side of Country Club Road directly into the southwest zone of town. It will be a 200-foot water line. Two pressure relief valves will also be installed to improve water flow in that area. Staff recommends 1) authorize expenditure of $400,000 for the project, 2) award the construction contract to Urban Contractors and 3) authorize the general management to execute the contract with Urban Contractors and and amend the contract with Meyers Contractors for the the inspection services.

SUA votes 5-0 to approve staff recommendation.

SUA adjourned, Council moves into executive session.

END

Recap by Meagan Kascsak, Marketing and Public Relations.

*****

Next City Council Meeting is April 15, 2013 beginning at 5:30 p.m. in the Stillwater Municipal Building (room 2073), 723 S. Lewis. This meeting will be televised.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).

Visit the City of Stillwater's Economic Development webpage.