Note:
Items of discussion in this recap includes a link indexed to that
portion of the City Council meeting replay. Click on bold headers that
are linked to view that portion of the video.
(STILLWATER, OKLA. / Posted Aug. 7, 2013) - The Stillwater City Council met for its regular meeting on Monday, Aug. 5, 2013. (View the meeting agenda here).
Proclamations & Presentations
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a. American Cancer Society Cancer Prevention Study
(STILLWATER, OKLA. / Posted Aug. 7, 2013) - The Stillwater City Council met for its regular meeting on Monday, Aug. 5, 2013. (View the meeting agenda here).
Proclamations & Presentations
View photos
a. American Cancer Society Cancer Prevention Study
Consent Docket approved by Council 5-0.
Public Hearings
a. Receive public input regarding a request for a Specific Use Permit for a proposed conventional single-family use in the RTM (Residential Two-Family and Multi-Family) District to be located at 724 W. 10th Ave. (CC-13-69)
Patty Evans, Development Services, addressed the Council regarding the request. Evans said the property owner requested the Specific Use Permit (SUP) to replace a house that had been demolished on the property. Findings for the request showed single-family residences are allowed on land zoned as RTM with a SUP and the surrounding neighborhood consists of single-family, two-family and multi-family uses.
Planning Commission recommended the Council approve the SUP as presented.
Council approved Planning Commission's recommendation 5-0.
General Orders
a. Capital Improvement Plan financing proposal
City Manager Dan Galloway addressed the Council regarding the planned projects and estimated price of those projects in the Capital Improvement Plan (CIP). Galloway first described package one, "Parks Development and Redevelopment," of the recommended CIP projects, which included a sports field complex and construction of an amphitheater and park and boardwalk development along Boomer Lake.
Package two, "Public Safety," consisted of the construction of a new fire station in east Stillwater to relocate a pre-existing station, purchasing an addtional fire engine, expanding and upgrading the police department vehicle fleet and designing and installing upgrades to citywide emergency services voice and data communications systems.
Package three, "Transportation Funding," included street and road annual repair and replacement to maintain overall average street condition, replace and upgrade traffic signals and signage, trail maintenance and expansion, bike trail and bike way maintenance and signage, pedestrian traffic accommodations and street capacity enhancements to accommodate traffic growth.
Galloway then discussed the capital improvement financial needs summary for the CIP projects. Potential funding sources included sales tax, fees, property tax and grants. Galloway explained the first two packages could be candidates for certain general obligation bonds and the most logical form of revenue for the third package would be a dedicated sales tax.
Galloway also explained the current property tax in Stillwater and the property tax distribution to Stillwater Public Schools, Payne County, Meridian Technology Center and the City of Stillwater. The sales tax of the 17 largest cities in Oklahoma excluding Oklahoma City and Tulsa were also compared.
In his recommendation to Council, Galloway asked the Council to call an election and present three funding questions to the voters asking voters to approve a 20-year general obligation bod for $20 million for the "Park Development" package, approve a 10-year general obligation bond for $7.5 million for the "Public Safety" package and approve a permanent one cent dedicated transportation sales tax which will replace the existing half-cent transportation sales tax. Additional recommendations included considering the financing options in the shortest practical time frame and request the City Attorney to prepare the necessary resolution for an election for all three questions to be considered by the Council at the regular City Council meeting scheduled Aug. 19, 2013.
Vice Mayor Chuck Hopkins commented that the planned projects may indicate an increased sales tax in the future which will offset some of the costs as Stillwater provides more quality of life improvements to the community. Galloway responded that there are direct and indirect benefits to the community and economy stemmed from these projects.
Councilor Cody Scott asked if a funding would be available immediately should a general obligation bond be approved in an election this November. Galloway responded that should the general obligation bond be approved in election, it would mean the voters approved the city to receive the noted amount of money through the sale of bonds. Should it pass in November, the city could start structuring the financing and sale of the bonds and make recommendations for project bids.
Mayor John Barley asked Galloway if the annual property tax distribution graph was based on properties located within city limits only. Galloway confirmed the graph data was based only on properties within city limits.
Councilor Gina Noble moved to instruct Council to prepare a resolution for the Aug. 19, 2013 Council meeting to call for a Nov. 12, 2013 election on the three proposed recommendations for the CIP projects. Councilor Joe Weaver seconded the motion.
Council approved the motion 5-0.
Public Hearings
a. Receive public input regarding a request for a Specific Use Permit for a proposed conventional single-family use in the RTM (Residential Two-Family and Multi-Family) District to be located at 724 W. 10th Ave. (CC-13-69)
Patty Evans, Development Services, addressed the Council regarding the request. Evans said the property owner requested the Specific Use Permit (SUP) to replace a house that had been demolished on the property. Findings for the request showed single-family residences are allowed on land zoned as RTM with a SUP and the surrounding neighborhood consists of single-family, two-family and multi-family uses.
Planning Commission recommended the Council approve the SUP as presented.
Council approved Planning Commission's recommendation 5-0.
General Orders
a. Capital Improvement Plan financing proposal
City Manager Dan Galloway addressed the Council regarding the planned projects and estimated price of those projects in the Capital Improvement Plan (CIP). Galloway first described package one, "Parks Development and Redevelopment," of the recommended CIP projects, which included a sports field complex and construction of an amphitheater and park and boardwalk development along Boomer Lake.
Package two, "Public Safety," consisted of the construction of a new fire station in east Stillwater to relocate a pre-existing station, purchasing an addtional fire engine, expanding and upgrading the police department vehicle fleet and designing and installing upgrades to citywide emergency services voice and data communications systems.
Package three, "Transportation Funding," included street and road annual repair and replacement to maintain overall average street condition, replace and upgrade traffic signals and signage, trail maintenance and expansion, bike trail and bike way maintenance and signage, pedestrian traffic accommodations and street capacity enhancements to accommodate traffic growth.
Galloway then discussed the capital improvement financial needs summary for the CIP projects. Potential funding sources included sales tax, fees, property tax and grants. Galloway explained the first two packages could be candidates for certain general obligation bonds and the most logical form of revenue for the third package would be a dedicated sales tax.
Galloway also explained the current property tax in Stillwater and the property tax distribution to Stillwater Public Schools, Payne County, Meridian Technology Center and the City of Stillwater. The sales tax of the 17 largest cities in Oklahoma excluding Oklahoma City and Tulsa were also compared.
In his recommendation to Council, Galloway asked the Council to call an election and present three funding questions to the voters asking voters to approve a 20-year general obligation bod for $20 million for the "Park Development" package, approve a 10-year general obligation bond for $7.5 million for the "Public Safety" package and approve a permanent one cent dedicated transportation sales tax which will replace the existing half-cent transportation sales tax. Additional recommendations included considering the financing options in the shortest practical time frame and request the City Attorney to prepare the necessary resolution for an election for all three questions to be considered by the Council at the regular City Council meeting scheduled Aug. 19, 2013.
Vice Mayor Chuck Hopkins commented that the planned projects may indicate an increased sales tax in the future which will offset some of the costs as Stillwater provides more quality of life improvements to the community. Galloway responded that there are direct and indirect benefits to the community and economy stemmed from these projects.
Councilor Cody Scott asked if a funding would be available immediately should a general obligation bond be approved in an election this November. Galloway responded that should the general obligation bond be approved in election, it would mean the voters approved the city to receive the noted amount of money through the sale of bonds. Should it pass in November, the city could start structuring the financing and sale of the bonds and make recommendations for project bids.
Mayor John Barley asked Galloway if the annual property tax distribution graph was based on properties located within city limits only. Galloway confirmed the graph data was based only on properties within city limits.
Councilor Gina Noble moved to instruct Council to prepare a resolution for the Aug. 19, 2013 Council meeting to call for a Nov. 12, 2013 election on the three proposed recommendations for the CIP projects. Councilor Joe Weaver seconded the motion.
Council approved the motion 5-0.
a. (first reading)
i) Ordinance No. 3236: An ordinance amending Chapter 23, Land Development Code, Article VI, Land Use Classifications, Division 5, Industrial Districts, amending Section 23-160, IL Light Industrial District
Council approved 5-0.
b. (second reading)
NONE
Council approved 5-0.
b. (second reading)
NONE
Reports from Officers and Boards
City Attorney - Requested an Executive Session pursuant to 25 O.S. 307 (B)(4) for the purpose of confidential communication with the City Attorney regarding a Workers' Compensation claim filed by Brian Porter. It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to process this claim and/or conduct an investigation and/or prosecute/defend any resulting litigation or proceeding in the public interest.
City Manager Galloway - Asked everyone to keep Marcy Alexander, chief financial officer for the City of Stillwater, in their thoughts and prayers in regards to a family emergency.
Vice Mayor Hopkins - Commended city staff and the Council for putting the CIP package together.
Mayor Bartley - Reminded everyone to listen for Council on the Bill Van Ness show, 780 KSPI, at 8:50 a.m. Tuesday, Aug. 6, and Mayor Bartley would be on Triple Play radio at 7:30 a.m. Tuesday, Aug. 6.
Appointments
a. Airport Authority
Mayor Bartley nominated Russ Teubner to fill the first vacancy on the Airport Authority. Conuncilor Weaver seconded the nomination.
Council approved nomination 5-0.
Mayor Bartley nominated Jerry Franklin to fill the second vacancy on the Airport Authority. Councilor Noble seconded the nomination.
Council approved nomination 5-0.
b. Board of Drainage Appeals
Mayor Bartley nominated Charles Rice to be reappointed to the Board of Drainage Appeals. Vice Mayor Hopkins seconded the nomination.
Council approved nomination 5-0.
c. Building Trades Board
Mayor Bartley nominated Kyle Kelty to be reappointed to the Building Trades Board. Vice Mayor Hopkins seconded the nomination.
Council approved nomination 5-0.
d. Convention & Visitors Bureau
Mayor Bartley nominated Willie Baker and Mark Gunkel for reappointment to the Convention & Visitors Bureau. Concilor Noble seconded the nomination.
Council approved the nomination 5-0.
Mayor Bartley nominated Matt Hull to fill the third vacancy on the Convention & Visitors Bureau. Councilor Weaver seconded the nomination.
Council approved the nomination 5-0.
e. Planning Commission
Mayor Bartley nominated Tray McCune to be reappointed to the Planning Commission. Councilor Weaver seconded the nomination.
Council approved nomination 5-0.
Mayor Bartley nominated Lori Crosby to fill the second vacancy on the Planning Commission. Vice Mayor Hopkins seconded the nomination.
Council approved nomination 5-0.
f. Sister Cities Council
Mayor Bartley nominated Jessica Yen to fill the student representative vacancy on the Sister Cities Council. Councilor Noble seconded the nomination.
Council approved the nomination 5-0.
Mayor Bartley nominated Carolyn Confer to fill the vacancy on the Sister Cities Council. Councilor Weaver seconded the nomination.
Council approved the nomination 5-0.
Mayor Bartley suggested that the term "ad hoc" be struck from the names of the committees labeled under items 'g,' 'h,' and 'i.' Mayor Bartley suggested that he and Councilor Weaver continue to serve on the Land Development Committee and asked Councilor Weaver and Vice Mayor Hopkins to continue to serve on the Capital Improvement Planning Committee. Mayor Bartley asked Councilor Noble and Councilor Scott to serve as liaison on the Oklahoma State University Student Government Association Coordinating Committee.
City Council is recessed; Stillwater Utilities Authority is called to order.
Consent Docket
a. Approval of minutes: Regular Meeting June 24, 2013
Council approved Consent Docket 5-0.
General Orders
a. Power Purchase and Sale Agreement--Grand River Dam Authority (SUA-13-30)
Loren Smith, Generation and Transmission Division Manager, addressed the Trustees asking for approval of the purchase and sale agreement with Grand River Dam Authority (GRDA). Smith said SUA and GRDA have come to a tentative agreement which has been customized to Stillwater's situation. The proposed agreement will be in affect from Sept. 1, 2013, to May 31, 2042. The SUA will be a full-requirements customer, meaning the SUA will purchase all electricity from GRDA. GRDA's rates are governed by Oklahoma statutes which require the rates to be set on a cost of service basis. The agreement allows the SUA to own and operate electric generation resources and GRDA will purchase all power and energy generated by the SUA.
Councilor Weaver asked whether construction of a new generating facility was part of the agreement and that the City had the right to construct a new one but was not committed to do so. Smith confirmed Councilor Weaver's interpretation.
Mayor Bartley asked if the agreement included final negotiations and alterations previously discussed at Council and with GRDA. Smith replied affirmatively.
Dan Sullivan, CEO of Grand River Dam Authority, addressed the Council to explain the agreement and the importance of GRDA's relationship with the SUA. Sullivan also thanked Smith and SUA Director Dan Blankenship for the time and effort they put into forming the agreement with GRDA.
Councilor Weaver thanked Sullivan for his leadership in helping form the agreement between GRDA and the SUA.
Councilor Scott moved to approve the Power Purchase and Sale Agreement. Councilor Weaver seconded the motion.
Trustees approved the agreement 5-0.
SUA is adjourned; City Council is reconvened.
Executive Session
a. Confidential communication regarding a Workers' Compensation claim filed by Brian Porter.
Council approved Executive Session 5-0.
City Council returned from Executive Session.
Return from Executive Session
a. Possible action regarding a Workers' Compensation claim filed by Brian Porter.
Council approved item 'a' 5-0.
City Council adjourned.
City Attorney - Requested an Executive Session pursuant to 25 O.S. 307 (B)(4) for the purpose of confidential communication with the City Attorney regarding a Workers' Compensation claim filed by Brian Porter. It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to process this claim and/or conduct an investigation and/or prosecute/defend any resulting litigation or proceeding in the public interest.
City Manager Galloway - Asked everyone to keep Marcy Alexander, chief financial officer for the City of Stillwater, in their thoughts and prayers in regards to a family emergency.
Vice Mayor Hopkins - Commended city staff and the Council for putting the CIP package together.
Mayor Bartley - Reminded everyone to listen for Council on the Bill Van Ness show, 780 KSPI, at 8:50 a.m. Tuesday, Aug. 6, and Mayor Bartley would be on Triple Play radio at 7:30 a.m. Tuesday, Aug. 6.
Appointments
a. Airport Authority
Mayor Bartley nominated Russ Teubner to fill the first vacancy on the Airport Authority. Conuncilor Weaver seconded the nomination.
Council approved nomination 5-0.
Mayor Bartley nominated Jerry Franklin to fill the second vacancy on the Airport Authority. Councilor Noble seconded the nomination.
Council approved nomination 5-0.
b. Board of Drainage Appeals
Mayor Bartley nominated Charles Rice to be reappointed to the Board of Drainage Appeals. Vice Mayor Hopkins seconded the nomination.
Council approved nomination 5-0.
c. Building Trades Board
Mayor Bartley nominated Kyle Kelty to be reappointed to the Building Trades Board. Vice Mayor Hopkins seconded the nomination.
Council approved nomination 5-0.
d. Convention & Visitors Bureau
Mayor Bartley nominated Willie Baker and Mark Gunkel for reappointment to the Convention & Visitors Bureau. Concilor Noble seconded the nomination.
Council approved the nomination 5-0.
Mayor Bartley nominated Matt Hull to fill the third vacancy on the Convention & Visitors Bureau. Councilor Weaver seconded the nomination.
Council approved the nomination 5-0.
e. Planning Commission
Mayor Bartley nominated Tray McCune to be reappointed to the Planning Commission. Councilor Weaver seconded the nomination.
Council approved nomination 5-0.
Mayor Bartley nominated Lori Crosby to fill the second vacancy on the Planning Commission. Vice Mayor Hopkins seconded the nomination.
Council approved nomination 5-0.
f. Sister Cities Council
Mayor Bartley nominated Jessica Yen to fill the student representative vacancy on the Sister Cities Council. Councilor Noble seconded the nomination.
Council approved the nomination 5-0.
Mayor Bartley nominated Carolyn Confer to fill the vacancy on the Sister Cities Council. Councilor Weaver seconded the nomination.
Council approved the nomination 5-0.
Mayor Bartley suggested that the term "ad hoc" be struck from the names of the committees labeled under items 'g,' 'h,' and 'i.' Mayor Bartley suggested that he and Councilor Weaver continue to serve on the Land Development Committee and asked Councilor Weaver and Vice Mayor Hopkins to continue to serve on the Capital Improvement Planning Committee. Mayor Bartley asked Councilor Noble and Councilor Scott to serve as liaison on the Oklahoma State University Student Government Association Coordinating Committee.
City Council is recessed; Stillwater Utilities Authority is called to order.
Consent Docket
a. Approval of minutes: Regular Meeting June 24, 2013
Council approved Consent Docket 5-0.
General Orders
a. Power Purchase and Sale Agreement--Grand River Dam Authority (SUA-13-30)
Loren Smith, Generation and Transmission Division Manager, addressed the Trustees asking for approval of the purchase and sale agreement with Grand River Dam Authority (GRDA). Smith said SUA and GRDA have come to a tentative agreement which has been customized to Stillwater's situation. The proposed agreement will be in affect from Sept. 1, 2013, to May 31, 2042. The SUA will be a full-requirements customer, meaning the SUA will purchase all electricity from GRDA. GRDA's rates are governed by Oklahoma statutes which require the rates to be set on a cost of service basis. The agreement allows the SUA to own and operate electric generation resources and GRDA will purchase all power and energy generated by the SUA.
Councilor Weaver asked whether construction of a new generating facility was part of the agreement and that the City had the right to construct a new one but was not committed to do so. Smith confirmed Councilor Weaver's interpretation.
Mayor Bartley asked if the agreement included final negotiations and alterations previously discussed at Council and with GRDA. Smith replied affirmatively.
Dan Sullivan, CEO of Grand River Dam Authority, addressed the Council to explain the agreement and the importance of GRDA's relationship with the SUA. Sullivan also thanked Smith and SUA Director Dan Blankenship for the time and effort they put into forming the agreement with GRDA.
Councilor Weaver thanked Sullivan for his leadership in helping form the agreement between GRDA and the SUA.
Councilor Scott moved to approve the Power Purchase and Sale Agreement. Councilor Weaver seconded the motion.
Trustees approved the agreement 5-0.
SUA is adjourned; City Council is reconvened.
Executive Session
a. Confidential communication regarding a Workers' Compensation claim filed by Brian Porter.
Council approved Executive Session 5-0.
City Council returned from Executive Session.
Return from Executive Session
a. Possible action regarding a Workers' Compensation claim filed by Brian Porter.
Council approved item 'a' 5-0.
City Council adjourned.
END
Recap by Meagan Kascsak, Marketing and Public Relations.
*****
Next City Council meeting is Aug. 19, 2013, beginning at 5:30 p.m. This meeting will be televised. Click here for agendas.
Watch the City Council Meetings: Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).
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