Note:
Items of discussion in this recap includes a link indexed to that
portion of the City Council meeting replay. Click on bold headers that
are linked to view that portion of the video.
(STILLWATER, OKLA. / Posted Oct. 22, 2013) - The Stillwater City Council met for its regular meeting Monday, Oct. 21, 2013. (View the meeting agenda here)
NOTE: Councilor Cody Scott was not present at the start of the meeting.
Pledge of Allegiance
a. Presented by Skyline Elementary School students Avery Snethen and Teegin Crosthwait.
View photos
Consent Docket
a. Approval of minutes: Regular meeting, Oct. 7, 2013
b. Sheerar Museum quarterly report
c. Budget amendment appropriating donated funds for Parks & Recreation
d. Budget amendment appropriating accumulated Parks & Recreation Arts Festival funds for use in future arts and heritage events
e. Consider application for disability retirement for Raymond Petties
Council approved Consent Docket 4-0.
a. Approval of minutes: Regular meeting, Oct. 7, 2013
b. Sheerar Museum quarterly report
c. Budget amendment appropriating donated funds for Parks & Recreation
d. Budget amendment appropriating accumulated Parks & Recreation Arts Festival funds for use in future arts and heritage events
e. Consider application for disability retirement for Raymond Petties
Council approved Consent Docket 4-0.
a.
Receive public comments regarding a request from Progress Builders for a
map amendment for a preliminary planned unit development at 1400 N.
Boomer Road (Postponed from Sept. 5, 2013, Sept. 16, 2013 and Oct. 7, 2013) (CC-13-93)
Paula Dennison, Development Services, presented the map amendment request to the Council. Dennison said one of the reasons the proposal was for a planned unit development (PUD) designation was because the property is adjacent to residential neighborhoods and the designation would help build a guaranteed comfort level to the adjacent single-family residences. The request is also asking for height differences in excess of what is allowed in the underlying zoning. Dennison also said the developers have chosen to build a parking garage on site to help keep the parking spaces out of the floodway.
Staff findings show the PUD appears to be consistent with the Comprehensive Plan, the development intensity is less than allowed in the RMI district, floodway and flood hazard areas are located on the property, a preliminary drainage study has been submitted, reviewed and accepted by staff and a traffic impact analysis is required to be submitted before development.
Councilor Joe Weaver asked if Dennison knew how tall the Stillwater High School football stadium was. The stadium sits across the street from the planned development. Dennison said she did not know what the height was off the top of her head but that the parking garage on the new Hester Street apartments was 72 feet.
Vice Mayor Chuck Hopkins asked if it was only the development's elevator shafts that required the height variance. Dennison said the PUD would cover any type of height difference variance there may be on the development and that the plan will act as a guarantee of what will be built on the property.
Mayor John Bartley asked if the only violation of the underlying zoning standard that is being requested is the height. Dennison confirmed the mayor's understanding.
Kelly Harris (Keystone Engineering), Larry Brown (CStar Real Estate) and Brett Callahan (Progress Builders) spoke in favor of the request. Jean Barrett spoke in opposition toward the request.
Dennison said the Planning Commission did recommend the Council approve the request with additional changes which were reflected in the reports sent to Council and made by the applicants.
Dennison then began to address the questions presented by Ms. Barrett. First, Dennison informed the Council that Moore Street would be restricted to emergency access only. On the drainage concern, Dennison said the storage of stormwater is going to be detained in underground pipes and then released directly into the creek. Dennison said Ms. Harris and the developer have already been in contact with Development Services and utility staff about where the best sewer line connection point and sewer basin is for the particular development. Dennison said this conversation is still in preliminary investigation at this time.
Councilor Weaver asked if Dennison remembered how many units comprised the current development on the property in discussion. Dennison deferred the question to Ms. Harris who informed the councilor that the existing apartments have 68 units and 110 beds.
Mayor Bartley asked for confimation that all other requirements under RMI were met for the request and that the only difference is the height. Dennison confirmed the mayor's inquiry.
Mayor Bartley then asked what the proper motion would be to ensure the three requirements outlined by Planning Commission are a part of any action approved by City Council. City Attorney John Dorman said the motion would be to approve the PUD with the additional requirements imposed by the Planning Commission.
NOTE: Councilor Scott arrived and was present for the rest of the Council meeting.
Council approved Planning Commission recommendation with additional changes 5-0.
Paula Dennison, Development Services, presented the map amendment request to the Council. Dennison said one of the reasons the proposal was for a planned unit development (PUD) designation was because the property is adjacent to residential neighborhoods and the designation would help build a guaranteed comfort level to the adjacent single-family residences. The request is also asking for height differences in excess of what is allowed in the underlying zoning. Dennison also said the developers have chosen to build a parking garage on site to help keep the parking spaces out of the floodway.
Staff findings show the PUD appears to be consistent with the Comprehensive Plan, the development intensity is less than allowed in the RMI district, floodway and flood hazard areas are located on the property, a preliminary drainage study has been submitted, reviewed and accepted by staff and a traffic impact analysis is required to be submitted before development.
Councilor Joe Weaver asked if Dennison knew how tall the Stillwater High School football stadium was. The stadium sits across the street from the planned development. Dennison said she did not know what the height was off the top of her head but that the parking garage on the new Hester Street apartments was 72 feet.
Vice Mayor Chuck Hopkins asked if it was only the development's elevator shafts that required the height variance. Dennison said the PUD would cover any type of height difference variance there may be on the development and that the plan will act as a guarantee of what will be built on the property.
Mayor John Bartley asked if the only violation of the underlying zoning standard that is being requested is the height. Dennison confirmed the mayor's understanding.
Kelly Harris (Keystone Engineering), Larry Brown (CStar Real Estate) and Brett Callahan (Progress Builders) spoke in favor of the request. Jean Barrett spoke in opposition toward the request.
Dennison said the Planning Commission did recommend the Council approve the request with additional changes which were reflected in the reports sent to Council and made by the applicants.
Dennison then began to address the questions presented by Ms. Barrett. First, Dennison informed the Council that Moore Street would be restricted to emergency access only. On the drainage concern, Dennison said the storage of stormwater is going to be detained in underground pipes and then released directly into the creek. Dennison said Ms. Harris and the developer have already been in contact with Development Services and utility staff about where the best sewer line connection point and sewer basin is for the particular development. Dennison said this conversation is still in preliminary investigation at this time.
Councilor Weaver asked if Dennison remembered how many units comprised the current development on the property in discussion. Dennison deferred the question to Ms. Harris who informed the councilor that the existing apartments have 68 units and 110 beds.
Mayor Bartley asked for confimation that all other requirements under RMI were met for the request and that the only difference is the height. Dennison confirmed the mayor's inquiry.
Mayor Bartley then asked what the proper motion would be to ensure the three requirements outlined by Planning Commission are a part of any action approved by City Council. City Attorney John Dorman said the motion would be to approve the PUD with the additional requirements imposed by the Planning Commission.
NOTE: Councilor Scott arrived and was present for the rest of the Council meeting.
Council approved Planning Commission recommendation with additional changes 5-0.
a. (first reading)
i) Ordinance No. 3241: An ordinance rezoning a tract of land located at 424 E. Thomas Ave. from IL, Light Industrial District, to CG, Commercial General District.
Council approved 5-0.
ii) Ordinance No. 3242: An ordinance closing a 40-foot portion of the right-of-way of Boomer Road at property addressed as 1400 N. Boomer Road.
Council approved 5-0.
b. (second reading)
i) Ordinance No. 3241: An ordinance rezoning a tract of land located at 424 E. Thomas Ave. from IL, Light Industrial District, to CG, Commercial General District.
Council approved 5-0.
ii) Ordinance No. 3242: An ordinance closing a 40-foot portion of the right-of-way of Boomer Road at property addressed as 1400 N. Boomer Road.
Council approved 5-0.
b. (second reading)
NONE
Reports from Officers and Boards
Mayor Bartley - Welcomed Boy Scouts Troop No.802 to the Council meeting.
Appointments
a. Rural Water Advisory Board
Mayor Bartley nominated Rowley Jobes and Robert Sitton for reappointment. Councilor Weaver seconded the motion.
Council approved nominations 5-0.
b. Business Improvement District #1 Advisory Board
Mayor Bartley nominated Susie Presley, Kyle Gibbs, Katrina Jarvis and Jim McCollum for reappointment. Vice Mayor Hopkins seconded the motion.
Council approved nominations 5-0.
Mayor Bartley nominated Joyce Meyer to fill the empty seat No. 8 on the Business Improvement District #1 Advisory Board. Councilor Weaver seconded the motion.
Council approved nomination 5-0.
City Council is adjourned; SUA is called to order.
Consent Docket
a. Approval of minutes: Regular Meeting, Oct. 7, 2013
b. Bid recommendation for purchase of influent screening equipment at the wastewater treatement plant (SUA-13-38)
c. Amendment to the Professional Services Agreement with Guernsey for miscellaneous improvements at three water storage tank sites (SUA-13-37)
Trustees approved 5-0.
SUA adjourned.
Mayor Bartley - Welcomed Boy Scouts Troop No.802 to the Council meeting.
Appointments
a. Rural Water Advisory Board
Mayor Bartley nominated Rowley Jobes and Robert Sitton for reappointment. Councilor Weaver seconded the motion.
Council approved nominations 5-0.
b. Business Improvement District #1 Advisory Board
Mayor Bartley nominated Susie Presley, Kyle Gibbs, Katrina Jarvis and Jim McCollum for reappointment. Vice Mayor Hopkins seconded the motion.
Council approved nominations 5-0.
Mayor Bartley nominated Joyce Meyer to fill the empty seat No. 8 on the Business Improvement District #1 Advisory Board. Councilor Weaver seconded the motion.
Council approved nomination 5-0.
City Council is adjourned; SUA is called to order.
Consent Docket
a. Approval of minutes: Regular Meeting, Oct. 7, 2013
b. Bid recommendation for purchase of influent screening equipment at the wastewater treatement plant (SUA-13-38)
c. Amendment to the Professional Services Agreement with Guernsey for miscellaneous improvements at three water storage tank sites (SUA-13-37)
Trustees approved 5-0.
SUA adjourned.
END
Recap by Meagan Kascsak, Marketing and Public Relations.
*****
Next City Council meeting is Nov. 4, 2013, beginning at 5:30 p.m. This meeting will be televised. Click here for agendas.
Watch the City Council Meetings: Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).
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