Note:
Items of discussion in this recap includes a link indexed to that
portion of the City Council meeting replay. Click on bold headers that
are linked to view that portion of the video.
(STILLWATER, OKLA. / Posted Sept. 7, 2013) - The Stillwater City Council met for its regular meeting Thursday, Sept. 5, 2013. (View the meeting agenda here)
Note: Councilors Cody Scott and Joe Weaver were not present at the Sept. 5, 2013, City Council and Stillwater Utilities Authority meetings.
Pledge of Allegiance
a. Presented by McKenzi Ormsbee, Stillwater High School Student Council vice president
Proclamations & Presentations
a. National Recovery Month
b.Recognition of Waste Management employee Matt Anson
View Proclamation photos here.
(STILLWATER, OKLA. / Posted Sept. 7, 2013) - The Stillwater City Council met for its regular meeting Thursday, Sept. 5, 2013. (View the meeting agenda here)
Note: Councilors Cody Scott and Joe Weaver were not present at the Sept. 5, 2013, City Council and Stillwater Utilities Authority meetings.
Pledge of Allegiance
a. Presented by McKenzi Ormsbee, Stillwater High School Student Council vice president
Proclamations & Presentations
a. National Recovery Month
b.Recognition of Waste Management employee Matt Anson
View Proclamation photos here.
a. Receive public comments regarding a request from Progress Builders for a map amendment for a preliminary planned unit development at 1400 N. Boomer Road (See staff memo to postpone this item to Sept. 16, 2013).
Council moved to postpone item 'a' 3-0.
b. Receive public comments regarding a request for a text amendment to the City of Stillwater land development code (See staff memo to dismiss this item).
General Orders
a. City of Stillwater quarterly financial reports (CC-13-76)
Marcy Lamb, chief financial officer for the City of Stillwater, addressed the Council on the City's fourth quarter performance of the fiscal year 2012-2013.
b. Design contract for reconstruction/maintenance of city bridges (CC-13-74)
Transportation Department Manager Jason Peek, Ph.D., led the Council through a presentation for a recommended design contract award to BKL Inc. to provide professional services on the maintenance of city bridges. The recommendation includes projects regarding potential reconstruction or rehabilitation of bridges and multiple bridge maintenance for six selected bridges.
Council moved to approve staff recommendation 3-0.
c. License agreement between the City of Stillwater and the Oklahoma Department of Public Safety (CC-13-75)
External Services Director John McClenny addressed the Council on an agreement between the City of Stillwater and the Oklahoma Department of Public Safety (DPS) to renovate an unused portion of the old naval reserve center at Couch Park for the DPS to operate drivers' license testing five days a week and to share a portion of the parking lot at Whittenberg Park for commercial license testing in exchange for a monthly license fee to the City of Stillwater. The DPS will also provide commercial license testing at a minimum of three days a week at the renovated facility. Staff recommended the Council to budget some of the unanticipated revenue received from water sales at Lake McMurtry to fund the renovation of the facility.
Council moved to approve the budget amendment and the agreement 3-0.
d. Operations agreement between the City of Stillwater and the Stillwater Area Sports Association (CC-13-73)
McClenny informed the Council on the formation of an agreement between the City of Stillwater and the Stillwater Area Sports Association (SASA) since the group's presentation to the Councl in July. McClenny noted some of the high points of the agreement and the City's obligations in the agreement and said the City already has the funding to fund the agreement in the fiscal year budget this year. Staff recommended the Council approve the operations agreement.
Mayor John Bartley asked McClenny if the $75,000 the City of Stillwater would provide SASA for the first quarter is less than what the City would pay if it were operating the youth and adult sports program alone. McClenny confirmed that it would be less.
Mayor Bartley also asked if McClenny felt assured the agreement had recreational sports programming available to children. McClenny replied that availability to recreational sports programming was part of the discussions and philosophical approach of SASA and that the City Attorney made sure to word the agreement to include access to recreational sports programming.
Council moved to approve the operations agreement 3-0.
e. Letter of intent between Oklahoma Commissioners of Land Office and City of Stillwater for exchange of properties located near the intersections of Jardot and Airport Roads and Perkins and Airport Roads.
Stillwater Utilities Authority Director Dan Blankenship addressed the Council regarding the letter of intent. Blankenship said it was an interim step in the process of land exchange for the City's power generation station and said it is standard practice to enter into a letter of intent with the Oklahoma Commissioners of Land Office for this situation. Blankenship said the letter of intent does not obligate the City but lays out the general terms of the agreement by allowing the mayor to sign the letter of intent to begin the process of swapping the land in the future. Staff recommended the Council approve the mayor to sign the letter of intent.
Council moved to approve staff recommendation 3-0.
General Orders
a. City of Stillwater quarterly financial reports (CC-13-76)
Marcy Lamb, chief financial officer for the City of Stillwater, addressed the Council on the City's fourth quarter performance of the fiscal year 2012-2013.
b. Design contract for reconstruction/maintenance of city bridges (CC-13-74)
Transportation Department Manager Jason Peek, Ph.D., led the Council through a presentation for a recommended design contract award to BKL Inc. to provide professional services on the maintenance of city bridges. The recommendation includes projects regarding potential reconstruction or rehabilitation of bridges and multiple bridge maintenance for six selected bridges.
Council moved to approve staff recommendation 3-0.
c. License agreement between the City of Stillwater and the Oklahoma Department of Public Safety (CC-13-75)
External Services Director John McClenny addressed the Council on an agreement between the City of Stillwater and the Oklahoma Department of Public Safety (DPS) to renovate an unused portion of the old naval reserve center at Couch Park for the DPS to operate drivers' license testing five days a week and to share a portion of the parking lot at Whittenberg Park for commercial license testing in exchange for a monthly license fee to the City of Stillwater. The DPS will also provide commercial license testing at a minimum of three days a week at the renovated facility. Staff recommended the Council to budget some of the unanticipated revenue received from water sales at Lake McMurtry to fund the renovation of the facility.
Council moved to approve the budget amendment and the agreement 3-0.
d. Operations agreement between the City of Stillwater and the Stillwater Area Sports Association (CC-13-73)
McClenny informed the Council on the formation of an agreement between the City of Stillwater and the Stillwater Area Sports Association (SASA) since the group's presentation to the Councl in July. McClenny noted some of the high points of the agreement and the City's obligations in the agreement and said the City already has the funding to fund the agreement in the fiscal year budget this year. Staff recommended the Council approve the operations agreement.
Mayor John Bartley asked McClenny if the $75,000 the City of Stillwater would provide SASA for the first quarter is less than what the City would pay if it were operating the youth and adult sports program alone. McClenny confirmed that it would be less.
Mayor Bartley also asked if McClenny felt assured the agreement had recreational sports programming available to children. McClenny replied that availability to recreational sports programming was part of the discussions and philosophical approach of SASA and that the City Attorney made sure to word the agreement to include access to recreational sports programming.
Council moved to approve the operations agreement 3-0.
e. Letter of intent between Oklahoma Commissioners of Land Office and City of Stillwater for exchange of properties located near the intersections of Jardot and Airport Roads and Perkins and Airport Roads.
Stillwater Utilities Authority Director Dan Blankenship addressed the Council regarding the letter of intent. Blankenship said it was an interim step in the process of land exchange for the City's power generation station and said it is standard practice to enter into a letter of intent with the Oklahoma Commissioners of Land Office for this situation. Blankenship said the letter of intent does not obligate the City but lays out the general terms of the agreement by allowing the mayor to sign the letter of intent to begin the process of swapping the land in the future. Staff recommended the Council approve the mayor to sign the letter of intent.
Council moved to approve staff recommendation 3-0.
a. (first reading)
i)
Ordinance No. 3238: An ordinance closing utility easements at a property addressed as 711 W. Peaceable Acres Road.
Council approved 3-0.
ii) Ordinance No. 3239: An ordinance rezoning a tract of land located at 4599 N. Washington St. from CB-PUD, commercial business planned unit development, to RTM-PUD, two family and multi-family planned unit development.
Council approved 3-0.
b. (second reading)
i) Ordinance No. 3237: An ordinance amending the Stillwater Municipal Code by repealing chapter 39, taxation, article III, sales and use tax, division 6, transportation sales tax, sections 39-238 to 39-246, to create the "2013 Transportation Sales Tax" ordinance levying a sales tax of one percent (1%); providing an effective date; designation projects on which revenues can be expended; providing for definitions, exemptions and administrative procedures; and providing for payment of obligations incurred under Ordinance No. 2923, "2006 Transportation Sales Tax."
City Manager Dan Galloway noted the ordinance could be approved by Council but would not take effect unless the ordinance is approved by the public during election day on Nov. 12, 2013.
Council approved 3-0.
Council approved 3-0.
ii) Ordinance No. 3239: An ordinance rezoning a tract of land located at 4599 N. Washington St. from CB-PUD, commercial business planned unit development, to RTM-PUD, two family and multi-family planned unit development.
Council approved 3-0.
b. (second reading)
i) Ordinance No. 3237: An ordinance amending the Stillwater Municipal Code by repealing chapter 39, taxation, article III, sales and use tax, division 6, transportation sales tax, sections 39-238 to 39-246, to create the "2013 Transportation Sales Tax" ordinance levying a sales tax of one percent (1%); providing an effective date; designation projects on which revenues can be expended; providing for definitions, exemptions and administrative procedures; and providing for payment of obligations incurred under Ordinance No. 2923, "2006 Transportation Sales Tax."
City Manager Dan Galloway noted the ordinance could be approved by Council but would not take effect unless the ordinance is approved by the public during election day on Nov. 12, 2013.
Council approved 3-0.
Reports from Officers and Boards
City Attorney John Dorman - Request for an Executive Session pursuant to 25 O.S. 307 (B)(4) for the purpose of confidential communication with the City Attorney regarding a pending workers' compensation claim filed by Stephen H. Hall. It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to process this claim and/or conduct an investigation and/or to prosecute/defend any resulting litigation or proceeding in the public interest.
Mayor Bartley - Noted that Vice Mayor Chuck Hopkins would be on The Bill Van Ness Show Tuesday, Sept. 10, at 8:15 a.m., KSPI 780.
City Council is recessed; Stillwater Utilities Authority is called to order.
Consent Docket
a. Approval of minutes: Regular Meeting Aug. 19, 2013
b. Contract extension for uniform rental services (SUA-13-35)
Trustees approved Consent Docket 3-0.
Resolutions
a. Resolution SUA-2013-4: A resolution amending the City of Stillwater residential waste collection rate structure
Waste Management Manager Chris Knight informed the Trustees on requests from customers outside city limits on having another option than 96-gallon carts on trash cart size now that the City is offering curbside recycling. Knight said the amendment allows outside customers to choose from the three cart sizes and offers price break incentives similar to those customers inside city limits receive. Staff recommended the Trustees approve the new rate structure for residential trash service.
Trustees approved staff recommendation 3-0.
SUA is adjourned. City Council is reconvened.
Executive Session
Councilor Gina Noble moved to enter into executive session. Vice Mayor Hopkins seconded the motion.
Council approved Executive Session 3-0.
Return From Executive Session
Council approved item 3-0.
City Attorney John Dorman - Request for an Executive Session pursuant to 25 O.S. 307 (B)(4) for the purpose of confidential communication with the City Attorney regarding a pending workers' compensation claim filed by Stephen H. Hall. It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to process this claim and/or conduct an investigation and/or to prosecute/defend any resulting litigation or proceeding in the public interest.
Mayor Bartley - Noted that Vice Mayor Chuck Hopkins would be on The Bill Van Ness Show Tuesday, Sept. 10, at 8:15 a.m., KSPI 780.
City Council is recessed; Stillwater Utilities Authority is called to order.
Consent Docket
a. Approval of minutes: Regular Meeting Aug. 19, 2013
b. Contract extension for uniform rental services (SUA-13-35)
Trustees approved Consent Docket 3-0.
Resolutions
a. Resolution SUA-2013-4: A resolution amending the City of Stillwater residential waste collection rate structure
Waste Management Manager Chris Knight informed the Trustees on requests from customers outside city limits on having another option than 96-gallon carts on trash cart size now that the City is offering curbside recycling. Knight said the amendment allows outside customers to choose from the three cart sizes and offers price break incentives similar to those customers inside city limits receive. Staff recommended the Trustees approve the new rate structure for residential trash service.
Trustees approved staff recommendation 3-0.
SUA is adjourned. City Council is reconvened.
Executive Session
Councilor Gina Noble moved to enter into executive session. Vice Mayor Hopkins seconded the motion.
Council approved Executive Session 3-0.
Return From Executive Session
Council approved item 3-0.
END
Recap by Meagan Kascsak, Marketing and Public Relations.
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Next City Council meeting is Sept. 16, 2013, beginning at 5:30 p.m. This meeting will be televised. Click here for agendas.
Watch the City Council Meetings: Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. You can watch the meetings live on City of Stillwater Television (Suddenlink channel 23 and AT&T U-verse channel 99).
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