Meeting Recap: November 2, 2015

1.    CALL MEETING TO ORDER

2.    PLEDGE OF ALLEGIANCE

a.     Pledge Leader Moraiah Wroldsen, Will Rogers Elementary School

3.    PROCLAMATIONS & PRESENTATIONS

a.    Extra Mile Day November 2, 2015

4.    CONSENT DOCKET

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Councilors may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The City Council will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

a.    Approval of minutes:            Regular Meeting         October 19, 2015

Executive Session      October 19, 2015

Regular Meeting         October 26, 2015

b.    Approve the addition of All Presidents Day as an officially recognized City Holiday for all employees

c.    Purchase of wide area mower for Stillwater Regional Airport  (CC-15-128)

d.    Accept donation from Oklahoma State University of all necessary rights-of-way and easement for the Western Road reconstruction project and authorize Mayor to sign documents  (CC-15-129)

e.    Lease purchase agreement for water main improvements constructed to serve Land Run Drive  (CC-15-130)

               Council approved 5-0 with the removal of item C.

 

5.    PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

 

6.    ITEMS REMOVED FROM CONSENT DOCKET

     Item C removed, Council approved 5-0.

7.    PUBLIC HEARINGS

The City Council will hear public comments, discuss, and take action at this meeting (including a vote or series of votes) on each item listed under Public Hearings unless the agenda entry specifically states that no action will be taken.

NONE

 

8.    GENERAL ORDERS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

NONE

9.    *RESOLUTIONS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Resolutions unless the agenda entry specifically states that no action will be taken.

 

a.    RESOLUTION CC-2015-19:   A RESOLUTION DECLARING INTENT TO CONSIDER THE APPROVAL OF A PROJECT PLAN AND CREATION OF A TAX INCREMENT DISTRICT UNDER THE LOCAL DEVELOPMENT ACT; DIRECTING PREPARATION OF A PROJECT PLAN; APPOINTING A REVIEW COMMITTEE; DIRECTING THE REVIEW COMMITTEE TO MAKE FINDINGS AS TO ELIGIBILITY AND FINANCIAL IMPACT, IF ANY, ON TAXING JURISDICTIONS WITHIN THE DISTRICT; AND DIRECTING THE REVIEW COMMITTEE TO MAKE A RECOMMENDATION WITH RESPECT TO THE PROPOSED PROJECT PLAN

 

               Council approved 5-0.

 

10.  ORDINANCES

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Ordinances unless the agenda entry specifically states that no action will be taken.

First Reading

a.    ORDINANCE NO. 3331: AN ORDINANCE CLOSING A UTILITY EASEMENT AT PROPERTY ADDRESSED AS 1712 SOUTH HIDDEN OAKS DRIVE

              
               Council approved 5-0.

b.    ORDINANCE NO. 3332: AN ORDINANCE CLOSING FIFTH AVENUE BETWEEN PERKINS ROAD AND DRYDEN STREET AT PROPERTY ADDRESSED AS 423 SOUTH PERKINS ROAD, 519 SOUTH PERKINS ROAD, 620 EAST 6TH AVENUE AND 624 EAST 6TH AVENUE

               
               Council approved 5-0.

 

      Second Reading

a.    ORDINANCE NO. 3326:  AN ORDINANCE ANNEXING PROPERTY GENERALLY LOCATED IN THE NORTHEAST QUARTER (NE/4) OF SECTION TWENTY-FIVE  (25), TOWNSHIP TWENTY (20) NORTH, RANGE TWO (2) EAST OF THE INDIAN MERIDIAN

 

       Council approved 5-0.

b.    ORDINANCE NO. 3327:  AN ORDINANCE ZONING ANNEXED PROPERTY GENERALLY LOCATED IN THE NORTHEAST QUARTER (NE/4) OF SECTION TWENTY-FIVE (25), TOWNSHIP TWENTY (20) NORTH, RANGE TWO (2) EAST OF THE INDIAN MERIDIAN AS “A”, AGRICULTURE DISTRICT

 Council approved 5-0.

11.  REPORTS FROM OFFICERS & BOARDS

Announcements and remarks about matters of general interest may be made by Councilors, the City Manager, or the City Attorney at this time. Items of City business that may require discussion or action (including a vote or series of votes) are listed below.

 

a.    Miscellaneous items from the City Attorney

b.    Miscellaneous items from the City Manager

c.    Miscellaneous items from the City Council

i)      Discussion about scheduling items for upcoming meetings

 

12.  QUESTIONS & INQUIRIES

13.  APPOINTMENTS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Appointments unless the agenda entry specifically states that no action will be taken.

a.    Sister Cities Council

     Council approved 5-0.

b.    Board of Drainage Appeals

     Council approved 5-0.

c.    Tax Incentive Financing District (TIF)

     Council approved 5-0.

 

14.  ADJOURN

             Council approved 5-0.

 

 

Stillwater Utilities Authority Meeting (SUA)

1.    CALL MEETING TO ORDER

2.    CONSENT DOCKET

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Trustees may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The Board of Trustees will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

a.    Approval of minutes:  Regular Meeting       October 19, 2015       

     Council approved 5-0.  

3.    PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The Trustees will hear comments on agenda items from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the Trustees in this manner is found on the reverse side of the agenda.

4.    ITEMS REMOVED FROM THE CONSENT DOCKET

The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Items Removed from the Consent Docket unless the agenda entry specifically states that no action will be taken.

5.    GENERAL ORDERS

The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

a.    2015 Waste Management financial review  (SUA-15-54)

b.    Natural Gas Intrastate Firm and Interruptible Transportation Service Agreements with Enable Oklahoma Intrastate Transmission, LLC (Enable) for the new Power Generation Station  (SUA-15-55)

               Council approved 5-0 to approved staff recommendation.

6.    ADJOURN

    Council approved 5-0.

 

 

 

Meeting Recap: October 26, 2015

*Councilor Joe Weaver was not present at this meeting.

1.       CALL MEETING TO ORDER

2.       PLEDGE OF ALLEGIANCE

3.       PROCLAMATIONS & PRESENTATIONS

a.       Welcome, proclamations, and presentations celebrating the 30^th anniversary of the Sister Cities relationship between Kameoka, Japan and Stillwater Oklahoma

 

4.       PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

 

5.       GENERAL ORDERS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

 

a.       ADG presentation and discussion with City Council regarding the downtown redevelopment urban planning process and scope of work

 

6.       ORDINANCES

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Ordinances unless the agenda entry specifically states that no action will be taken.

 

First Reading

NONE

 

        Second Reading

a.       ORDINANCE NO. 3330:  AN ORDINANCE AMENDING THE STILLWATER CITY CODE,  BY AMENDING CHAPTER 29, MOTOR VEHICLES AND TRAFFIC, ARTICLE I, IN GENERAL, BY CREATING SECTION 29-21, TEXTING WHILE DRIVING-DEFINITIONS, AND BY CREATING SECTION 29-22, TEXTING WHILE DRIVING; PROVIDING AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY

 

          Council approved ordinance  4-0.

          Council approved 4-0 in favor of the emergency clause.

 

7.       REPORTS FROM OFFICERS & BOARDS

Announcements and remarks about matters of general interest may be made by Councilors, the City Manager, or the City Attorney at this time. Items of City business that may require discussion or action (including a vote or series of votes) are listed below.

 

a.       Miscellaneous items from the City Attorney

b.      Miscellaneous items from the City Manager

c.       Miscellaneous items from the City Council

i)        Discussion about scheduling items for upcoming meetings

8.       QUESTIONS & INQUIRIES

9.       APPOINTMENTS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Appointments unless the agenda entry specifically states that no action will be taken.

 

a.       Appoint interim City Manager

Norm McNickle appointed interim City Manager. Council approved 4-0.

10.   ADJOURN

          Council approved 4-0.

Meeting Recap: October 19, 2015

1.       CALL MEETING TO ORDER

2.       PLEDGE OF ALLEGIANCE

3.       PROCLAMATIONS & PRESENTATIONS

a.       Domestic Violence Awareness Month

4.       CONSENT DOCKET

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Councilors may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The City Council will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

a.       Approval of minutes:                  Special Meeting              October 5, 2015

 Regular Meeting              October 5, 2015

 Executive Session            October 5, 2015

b.      Agreement with Oklahoma Natural Gas for utility relocation reimbursement for the Western Road Improvement Project  (CC-15-119)

c.       Construction fund payment to the Oklahoma Department of Transportation for the Western Road Improvement Project  (CC-15-120)

d.      Sheerar Museum quarterly reports

e.      2015 Community Development Block Grant contract  (CC-15-127)

f.        Amendment to  Operations Department 2015-16 budget  (CC-15-124)

 Council approved 5-0.
 

5.       PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

6.       ITEMS REMOVED FROM CONSENT DOCKET

7.       PUBLIC HEARINGS

The City Council will hear public comments, discuss, and take action at this meeting (including a vote or series of votes) on each item listed under Public Hearings unless the agenda entry specifically states that no action will be taken.
 

a.       Receive public comment regarding a request to close a portion of the 5^th Avenue right-of-way  (CC-15-123)

         Council approved 5-0.

b.      Receive public comment regarding a request to close a utility easement at 1712 South Hidden Oaks  (CC-15-121)

        Council approved 5-0.

c.       Receive public comment regarding a request for a Map Amendment for property at 6^th Avenue and Kings Avenue from the RSS, Residential Small-lot Single-family district to the O, Office district  (CC-15-122) (See staff memo to postpone to November 16, 2015)

        Council approved 5-0 to postpone any action on item c until November 16.

8.       GENERAL ORDERS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

 

a.       Discussion regarding the formation of a City of Stillwater ad hoc committee to assist with the 2016 Martin Luther King Day celebration (CC-15-126)

         Council approved 5-0.

 

b.      Project recommendations for the 2016 Pavement Management Program  (CC-15-125)

          Council approved 5-0.

 

9.       RESOLUTIONS

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Resolutions unless the agenda entry specifically states that no action will be taken.

NONE

10.   ORDINANCES

The City Council will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Ordinances unless the agenda entry specifically states that no action will be taken.

First Reading

NONE

        Second Reading

a.       ORDINANCE NO. 3326:  AN ORDINANCE ANNEXING PROPERTY GENERALLY LOCATED IN THE NORTHEAST QUARTER (NE/4) OF SECTION TWENTY-FIVE  (25), TOWNSHIP TWENTY (20) NORTH, RANGE TWO (2) EAST OF THE INDIAN MERIDIAN

b.      ORDINANCE NO. 3327:  AN ORDINANCE ZONING ANNEXED PROPERTY GENERALLY LOCATED IN THE NORTHEAST QUARTER (NE/4) OF SECTION TWENTY-FIVE (25), TOWNSHIP TWENTY (20) NORTH, RANGE TWO (2) EAST OF THE INDIAN MERIDIAN AS “A”, AGRICULTURE DISTRICT

        Council approved 5-0.

c.       ORDINANCE NO. 3328:  AN ORDINANCE REZONING A PORTION OF A TRACT OF LAND LOCATED AT 799 EAST MERCURY AVENUE FROM IG, GENERAL INDUSTRIAL DISTRICT, TO NTZ, NEIGHBORHOOD TRANSITION ZONE

         Council approved 5-0.

d.      ORDINANCE NO. 3329:  AN ORDINANCE REZONING A PORTION OF A TRACT OF LAND LOCATED AT 799 EAST MERCURY AVENUE FROM IG, GENERAL INDUSTRIAL DISTRICT, TO CS, COMMERCIAL SHOPPING DISTRICT

11.   REPORTS FROM OFFICERS & BOARDS

Announcements and remarks about matters of general interest may be made by Councilors, the City Manager, or the City Attorney at this time. Items of City business that may require discussion or action (including a vote or series of votes) are listed below.

a.       Miscellaneous items from the City Attorney

i)      Request for Executive Session pursuant to 25 O.S. Section §307 (B)(1) of the Oklahoma Open Meeting Act for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manager Dan Galloway.

b.      Miscellaneous items from the City Manager

c.       Miscellaneous items from the City Council

i)        Discussion about scheduling items for upcoming meetings

 

12.   QUESTIONS & INQUIRIES

13.   EXECUTIVE SESSION

a.       Confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manager Dan Galloway.

MOTION BY COUNCILOR NAJERA, SECOND BY VICE MAYOR DARLINGTON TO ACCEPT THE RESIGNATION OF CITY MANAGER DAN GALLOWAY EFFECTIVE DECEMBER 1, 2015; AUTHORIZE THE PAYMENT OF COMPENSATION IN ACCORDANCE WITH MR. GALLOWAY’S EMPLOYMENT AGREEMENT DATED MARCH 23, 2015, AND EFFECTIVE JULY 1, 2015; AND AUTHORIZE THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO EFFECT SAID SEPARATION FROM EMPLOYMENT.

14.   RETURN FROM EXECUTIVE SESSION

a.       Possible action regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manage Dan Galloway.

15.   ADJOURN

         Council approved 5-0.

Stillwater Utilities Authority Meeting (SUA)

1.       CALL MEETING TO ORDER

2.       CONSENT DOCKET

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Trustees may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The Board of Trustees will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

 

a.       Approval of minutes:                 Regular Meeting              October 5, 2015

 

           Council approved of the consent docket 5-0.

 

3.       PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The Trustees will hear comments on agenda items from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the Trustees in this manner is found on the reverse side of the agenda.

 

4.       ITEMS REMOVED FROM THE CONSENT DOCKET

The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under Items Removed from the Consent Docket unless the agenda entry specifically states that no action will be taken.

 

5.       GENERAL ORDERS

The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.

a.       Curbside glass recycling pilot program review  (SUA-15-53)

 

           Council approved staff recommendation 5-0.

 

6.       REPORTS FROM OFFICERS & BOARDS

Announcements and remarks about matters of general interest may be made by the Trustees, the General Manager, or the General Counsel at this time. Items of Authority business that may require discussion or action (including a vote or series of votes) are listed below.

 

7.       ADJOURN

 

 

Stillwater Economic Development Authority (SEDA)

1.       CALL MEETING TO ORDER

 

2.       CONSENT DOCKET
 

Items listed on the consent docket are routine administrative matters that may be approved by a single vote with or without discussion.  Trustees may remove individual items from the consent docket and place them on Items Removed from Consent Docket for additional consideration.  The Board of Trustees will take action at this meeting (including a vote or series of votes) on these items either collectively as part of the Consent Docket or individually under Items Removed from Consent Docket.

 

a.       Approval of Minutes:                 Special Meeting                September 14, 2015
 

b.      Contract with ADG for urban planning services
 

c.       Chamber of Commerce Economic Development contract extension for 2016
 

           Council approved 5-0 with the removal of item b.

 

3.       PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

The City Council will hear comments on agenda items not scheduled for public hearing from speakers who have submitted a written request in accordance with Sec. 2-25, Stillwater City Code.  General information regarding communication with the City Council in this manner is found on the reverse side of the agenda.

 

4.       ITEMS REMOVED FROM CONSENT DOCKET

 

5.       GENERAL ORDERS
 

The Trustees will discuss and take action at this meeting (including a vote or series of votes) on each item listed under General Orders unless the agenda entry specifically states that no action will be taken.
 

a.       Presentation of commercial economic development districts
 

b.      Authorize staff to initiate a west end Tax Increment District (TIF)

 

6.      ADJOURN
 

          Council approved 5-0.