Meeting Recap July 6, 2015

(STILLWATER, OKLA. / July 6, 2015) — The City of Stillwater City Council met for its regular meeting Monday, July 6, 2015. (View agenda here.)

Note: Councilor Joe Weaver was absent for this meeting.

1.CALL MEETING TO ORDER

2.PLEDGE OF ALLEGIANCE

3.PROCLAMATIONS & PRESENTATIONS

       NONE

4. CONSENT DOCKET

a. Approval of minutes:

Regular Meeting June 15, 2015

Corrected Minutes June 01, 2015

b. Public improvements for Mattress Firm store located at 1717 N. Perkins Road (CC-15-74)

c. Accept easements from:
i) Larry Parks, 1499 S. Ransom Street (CC-15-69)
ii) P&T Investments, 424 W. 9th Avenue (CC-15-68)
iii) Robert Kerns, 799 E. Mercury (CC-15-70)

d. Accept Western Road water line easements (CC-15-76)

e. Bid recommendation for the 9th Avenue Culvert Replacement / Rehabilitation project (CC-15-73)

f. Lease of Boomer Lake Park for Red Dirt Wake Open wakeboard tournament (CC-15-64)

g. Authorization for City Manager to sign contracts related to health benefits administration for FY 2015-16 (CC-15-67)

h. One year lease renewal at Stillwater Regional Airport between City of Stillwater and OSU Flight Center (CC-15-75)

i. Budget amendments reflecting revenue received from a $40,000 grant from Oklahoma Department of Libraries and expenditures by Stillwater Public Library for the purchase of e-books, audios, and videos for OK Virtual Library.

      Council Approved 4-0.

5. PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

       NONE

6.ITEMS REMOVED FROM CONSENT DOCKET

       
       NONE

7. PUBLIC HEARINGS

a.Receive public comment regarding a request for annexation into the City of

Stillwater corporate limits and application of the zoning district IG (Industrial

General} to approximately 108.77 acres located on the southwest corner of Burris

Road and Jardot Road (See staff memo to postpone until September 10, 2015)

b.Receive public comment regarding a request for a Map Amendment for property addressed at 814 E. 51h from RSS to RT (CC-15-71)
     Council approved 4-0.

c.Receive public comment regarding arequest for a Map Amendment for property addressed as 510 and 510 1/2 E. Virginia Avenue from RSS to CG (CC-15-72)
     Council approved 4-0.

d.Receive public comment regarding a request for a Text Amendment to the Land
Development Code adding Personal Services and Professional Offices to Permit

Use by Right in IL District (See staff memo to postpone}
     Council approved 4-0.

e. Receive public comment regarding a request for review and approval of an amended Preliminary PUD to construct a multi-family development on property zoned RMI-PUD, Residential Multi-family - Intermediate with Planned Unit Development located at 1400 N. Boomer Road (CC-15-65)
     Council Approved 4-0.

8.GENERAL ORDERS

     
       NONE

9. RESOLUTIONS

a.RESOLUTION NO. 2015-12: A RESOLUTION AUTHORIZING SIGNATORIES FOR DEPOSITORIES
     Council approved 4-0.

10. ORDINANCES

First Reading

a. ORDINANCE NO. 3310: AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 23, LAND DEVELOPMENT CODE, ARTICLE XXI, OIL, GAS AND DISPOSAL WELL REGULATIONS, BY REPEALING IN ITS ENTIRETY SECTIONS 23-410 AND 23-411; AND BY CREATING NEW SECTIONS 23-410.1, FINDINGS OF FACT; AUTHORITY; SECTION 23-410.2, DEFINITIONS; SECTION 23-410.3, OIL AND GAS WELL DRILLING AND DEVELOPMENT GENERALLY; EXCEPTIONS; SECTION 23-410.4, SPECIFIC USE PERMIT; SITE PLAN REQUIREMENTS; ADDITIONAL SUBMITALS; NOTICE; SECTION 23-410.5, MITIGATION AND RESTORATION PLANS; SECTION 23-410.6, STANDARDS FOR OIL AND GAS WELL DRILLING AND COMPLETION; SECTION 23-410.7, STANDARDS FOR OIL AND GAS WELL PRODUCTION; SECTION 23-410.8, INSURANCE AND INDEMNIFICATION; SECTION 23-410.9, BOND OR IRREVOCABLE LETTER OF CREDIT; SECTION 23-410.10, TRANSFER OF SPECIFIC USE PERMIT; SECTION 23-410.11, INSPECTION; AND PROVIDING FOR SEVERABILITY
     Council Approved 4-0.

Second Reading

a. ORDINANCE NO. 3307: AN ORDINANCE REZONING A TRACT OF LAND LOCATED AT 4420 WEST SIXTH AVENUE FROM CS, COMMERCIAL GENERAL DISTRICT, AND A, AGRICULTURE DISTRICT, TO RTM, TWO-FAMILY AND MULTI-FAMILY RESIDENTIAL DISTRICT
b.ORDINANCE NO. 3309: AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE I, IN GENERAL, TO CREATE SECTION 2-2, CITY CLERK, AND DECLARING AN EMERGENCY

     Council Approved 4-0.

11. REPORTS FROM OFFICERS & BOARDS

a. Miscellaneous items from the City Attorney
i) Request of an Executive Session pursuant to 25 O.S. 307 (B)(2) to discuss labor negotiations with Fraternal Order of Police Lodge #102.
ii) Request for an Executive Session pursuant to 25 O.S. 307 (B)(4) for the purpose of confidential communication with the City Attorney regarding a pending tort claim filed by Cindy Beckham. It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to process this claim and/or conduct an investigation and/or to prosecutor/defend any resulting litigation or proceeding in the public interest.
iii) Request for an Executive Session pursuant to 25 O.S. 307 (B)(4) to engage in confidential communications with the City Attorney regarding the pending Worker's Compensation claim of Vicki Reed. It is the opinion of the City Attorney that public disclosure of this matter will seriously impair the ability of the City Council to Prosecute/ defend this pending litigation or proceeding in the public interest.

b. Miscellaneous items from the City Manager

       
        NONE

c. Miscellaneous items from the City Council

i) Discussion about scheduling items for upcoming meetings

       
        NONE

12. QUESTIONS & INQUIRIES

        NONE

13. APPOINTMENTS

a. Board of Drainage Appeals
Seth Buchanan to fill one of the vacancies on the Board of Drainage Appeals
     Council Approved 4-0. 

b. Building Trades Board
Rusty Kraybill's term will expire in July. Kade Pearson is nominated and approved to fill this term.
     Council Approved 4-0.

c. Planning Commission
Ariel Ross is nominated and approved.

     Council Approved 4-0.

14. EXECUTIVE SESSION

a. Confidential communication to discuss labor negotiations with Fraternal Order of Police Lodge #102.

b. Confidential communication regarding a pending tort claim filed by Cindy Beckham.

c. Confidential communication regarding the pending Worker's Compensation claim of Vicki Reed.

15. RETURN FROM EXECUTIVE SESSION

Motion by Councilor Najera, second by Vice Mayor Darlington to reconvene the July 6, 2015 meeting of the Stillwater City Council. 

Roll call vote:  Noble-yea, Darlington-yea, Najera-yea, Zannotti-yea.  Nay-none.  Motion carried with four yea-votes. 

a. Possible action regarding labor negotiations with Fraternal Order of Police Lodge #102.

     No action was taken on this item.

b. Possible action regarding a pending tort claim filed by Cindy Beckham.

     No action was taken on this item.

c. Possible action regarding the pending Workers’ Compensation claim of Vicki Reed.

Motion by Councilor Zannotti, second by Councilor Najera to authorize the City attorney to ask an additional $3,553.00 to the compromise settlement of the pending workers' compensation filed by Vicki Reed. 

ROLL CALL VOTE:  NOBLE-YEA, DARLINGTON-YEA, NAJERA-YEA, ZANNOTTI-YEA.  NAY-NONE.  MOTION CARRIED WITH FOUR YEA VOTES.

16. ADJOURN

MOTION BY COUNCILOR NAJERA, SECOND BY VICE MAYOR DARLINGTON TO ADJOURN THE JULY 6, 2015 REGULAR MEETING OF THE STILLWATER CITY COUNCIL.

ROLL CALL VOTE:  NOBLE-YEA, DARLINGTON-YEA, NAJERA-YEA, ZANNOTTI-YEA.  NAY-NONE.  MOTION CARRIED WITH FOUR YEA VOTES.

     Council Approved 4-0

Written by Jane Cundiff, Marketing and Public Relations

Meeting Recap: June 15, 2105

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video. (STILLWATER, OKLA. / June 15, 2015) — The City of Stillwater City Council met for its regular meeting Monday, June 15, 2015. (View agenda here.)

Note: Councilor Miguel Nagera and Councilor Pat Darlington were absence from the meeting.

1. CALL MEETING TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS & PRESENTATIONS

a.     Recognition of Bridgeport Trucking & Crossland Heavy Equipment Operators

Mayor Gina Noble recognized Bridgeport Trucking and Crossland Heavy Equipment Operators for helping avoid an environmental disaster. The companies provided resources when a water pipeline broke. 

                 

b.     Recognition of Waste Management Driver of the Year Chris Beaver

Waste Management Driver Kris Beaver was recognized for winning Waste Management Driver of the Year. Beaver was selected from a pool of over 1,000 applicants. This is the second time a Stillwater driver has received this award.

4. CONSENT DOCKET

           
 a. Approval of minutes:

Regular Meeting May 28,2015

Executive Session May 28,2015

Regular Meeting June 01, 2015
Executive Session June 01, 2015

b. Easement dedications for the CDBG 2014 drainage channel project (CC-15-59)

c. Amendment to contract between City of Stillwater and McFarland Architects to

include Task Order #1, Environmental Assessment, at Stillwater Regional Airport

(CC-15-65}

d. Budget amendments for increased costs of health insurance, prescription

coverage, and workers compensation settlements

e. Bid recommendation for 2015-16 traffic markings contract (CC-15-61}

f. Temporary construction easement for repair of culvert at 1ih & Jardot (CC-15-63}

g. Public improvements for Stillwater Medical Center South Campus (CC-15-60)

h. International Association of Firefighters Local 2095 fiscal year 2016 contract

i. Renewal of excess liability coverage and property coverage for July 1, 2015 to June 30, 2016 (CC-15-66)

Council Approved 3-0 with the removal of items A and D.

5. PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

 None

6. ITEMS REMOVED FROM CONSENT DOCKET

           

Item A was removed due to an error. City Attorney John Dorman pointed out the date on the minutes needing approval should be May 18 and not May 28.

            Council Approved 3-0

           

City Manager Dan Galloway explained the need for a budget supplemental appropriation to pay off an unexpected amount of health claims.

             Council Approved 3-0

7. PUBLIC HEARINGS

a. Receive public comment regarding a request for annexation into the City of

Stillwater corporate limits and application of the zoning district IG (Industrial

General} to approximately 108.77 acres located on the southwest corner of Burris

Road and Jardot Road (See staff memo to postpone}

b. Receive public comment regarding a request for a Map Amendment for property addressed at 814 E. 51h from RSS to RT (See st aff memo to postpone}

c. Receive public comment regarding a request for a Map Amendment foe property addressed as 510 and 510 ~ E. Virginia from RSS to CG (See staff memo to postpone}

d. Receive public comment regarding a request for a Text Amendment to the Land

Development Code adding Personal Services and Professional Offices to Permit

Use by Right in IL District (See staff memo to postpone}

           

Mayor Noble motioned to move all public hearings to July 6, 2015. Councilor Alane Zinnotti seconded. 

            Council Approved 3-0

                                                           

8. GENERAL ORDERS

a.     Bid recommendation for the engagement of a contractor for the 16222CDBG 2014 project (CC-15-58}

This item was removed from the agenda.

9. RESOLUTIONS

None

10. ORDINANCES

First Reading

a. ORDINANCE NO. 3307: AN ORDINANCE REZONING A TRACT OF LAND LOCATEDAT 4420 WEST SIXTH AVENUE FROM CS, COMMERCIAL GENERAL DISTRICT, AND A, AGRICULTURE DISTRICT, TO RTM, TWO-FAMILY AND MULTI-FAMILYRESIDENTIAL DISTRICT

Council Approved 3-0

b. ORDINANCE NO. 3309: AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE I, IN GENERAL, TO CREATE SECTION 2-2, CITY CLERK, AND DECLARING AN EMERGENCY

This ordinance is an administrative change to clear up confusion between the city clerk and financial director. City Manager Galloway said this is something that should have been done a long time ago.

Council Approved 3-0

Second Reading

None

11. REPORTS FROM OFFICERS & BOARDS

a.     Miscellaneo us items from the City Attorney

None

b.     Miscellaneous items from the City Manager

None

c. Miscellaneous items from the City Council

     i) Discussion about scheduling items for upcoming meetings

      None

12. QUESTIONS & INQUIRIES

            None

13. APPOINTMENTS

a. Appointment to the non-voting physician seat on the Stillwater Medical Center

Board

Mayor Noble nominated Dr. Steven Cummings.

Council Approved 3-0

 City Council recessed; Stillwater Public Works Authority 

1. CALL MEETING TO ORDER

2. CONSENT DOCKET

a. Approval of minutes: Regular Meeting June 1, 2015

b. Bid recommendation for the purchase of fuel for the City of Stillwater fleet (SUA-15-45)

c. Bid recommendation for the purchase of a digger derrick for Electric Distribution

(SUA-15-50)

d. Bid recommendation for the purchase of an aerial bucket truck for Electric

Distribution (SUA-15-51)

e. Bid recommendation for the purchase of a single articulating telescopic bucket

truck for Electric Distribution (SUA-15-52)

f. Bid recommendation for supply and delivery of chemicals to the water treatment plant for FY 16 (SUA-15-49)

g. Bid recommendation for flow equalization basin cleaning and improvements at the Wastewater Treatment Plant- Construction (SUA-15-48)

h. Contract extension for high voltage line clearance tree trimming and tree removal services with Asplundh (SUA-15-46)

i. Contract extension for uniform rental services with Ameripride (SUA-15-47)

Council Approved 3-0

3. PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING

None

4. ITEMS REMOVED FROM THE CONSENT DOCKET

 None

5. REPORTS FROM OFFICERS & BOARDS

 None

6. ADJOURN

Stillwater Public Works Authority adjourned: Stillwater Economic Development called to order

1. CALL MEETING TO ORDER

2. CONSENT DOCKET

a. Approval of Minutes: Regular Meeting June 1, 2015

            Council Approved 3-0

3. GENERAL ORDERS

a. Criteria for Stillwater Economic Development Advisory Committee's evaluation of Downtown Urban Planning proposals

4. ADJOURN

Written by Patrick Lewis, Marketing and Public Relations