Meeting Recap: June 4, 2012

(Stillwater, Okla. / Posted June 5, 2012) — The Stillwater City Council held a regular meeting Monday, June 4. Download the evening’s agenda.

Approval of Minutes.

Council approved the minutes from the May 21 meeting. 

Consent Docket.
Items were approved 5-0.

Hearings.

• There was one public hearing concerning a request for a map amendment rezoning property at 1100 E. Mercury Ave. from IG (Industrial General) to RTM (Transitional Multi-Family Residential. There were three requests to speak in favor. It was approved 5-0.

General Orders. 
External Director John McClenny reported that the City and the Friends of Lake McMurtry were ready to sign an operating agreement. Last October, the Friends made a proposal to take over the day-to-day operations of the lake, and council approved the concept. McClenny stated that the agreement matched that presentation.  Approved 5-0.


McClenny said that the Friends of Multi Arts have been operating the facility since January, but the agreement will brought to council June 18.


Resolutions. (Click here to read resolutions in full.)
Resolution No. CC-2012-5. Approved 5-0.

Resolution No. CC-2-2012-6. Approved 5-0.

Ordinances.
None.

Reports.

City Attorney John Dorman asked for executive session.

Councilor Philip Pina reported that the dog park was close to opening.

Appointments.
Mayor John Bartley appointed himself and Councilor Joe Weaver to the Land Development Code Committee. Councilors Pina and Cody Scott were appointed liaisons to the OSU Student Government Committee. Vice Mayor Chuck Hopkins and Councilor Weaver were appointed to the Capital Improvement Committee.

Council meeting was recessed for the Stillwater Utilities Authority Meeting.

Stillwater Utilities Authority Meeting June 4, 2012

Approval of Minutes.
Trustees approved the minutes from May 21, 2012 meeting.
 
Consent Docket.
Docket was approved 5-0.

Resolutions.
Resolution No. 2012-2 was approved 5-0.

SUA meeting was recessed for the Stillwater Public Works Authority Meeting.

Stillwater Public Works Authority Meeting June 4, 2012

 

General Orders.
City Manager Dan Galloway discussed a contract with Buxton Company for economic development. He said the company provided a quality of life tool. Among other data it would provided, it would be able to analyze what local residents were buying outside of Stillwater. This data would allow local retailers to adjust their inventory. It would to identify unfilled business needs that the community has. Galloway said the contract was for $50,000, but the amount of data Buxton provided would be extremely useful. Vice Mayor Hopkins was familiar with the company and agreed.

Meeting adjourned for executive session.

END

Recap by Sherry Fletcher, Marketing and Public Relations.



*****
Next City Council  Meeting is Monday, June 18 in the Council Hearing Room at 723 S. Lewis.  Click here for agendas. 


Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. 

Meeting Recap: May 21, 2012

(Stillwater, Okla. / Posted May 23, 2012) — The Stillwater City Council held a regular meeting Monday, May 21. Download the evening’s agenda.

Note: The Audio is bad on this meeting video.

Approval of Minutes.

Council approved the minutes from the May 7 meetings.

Consent Docket.

Both items were approved 5-0.

 

Hearings.

• Public Hearing A concerned the proposed 2012-13 budget. There was one request to speak and it was approved 5-0.
• Public Hearing B  was presented by Development Services Director Paula Dennison. She explained the proposed Corridor Redevelopment Plan for are south and east of the OSU Campus and north of 6th Ave. The plan is a vision for how the area could be developed and codes and zoning provide the day-to-day guidance in how things are developed. Mayor John Bartley and Vice Mayor Chuck Hopkins both complimented the staff and the community committee that worked on this plan.This was approved 5-0.

General Orders.

• Approved a land swap with Stillwater Public Schools. This included park land surrounding Will Rogers School and Hamilton Field.

Resolutions. (Click here to read resolutions in full.)

Resolution No. CC-2012-3. Approved 5-0.

Resolution No. CC-2-2012-4. Approved 5-0.

Ordinances. (Click here to read ordinances in full.)

  Second Read

• Ordinance 3176. Approved 5-0.
• Ordinance 3177. Approved 5-0.
• Ordinance 3178. Approved 5-0.
• Ordinance 3179. Approved 5-0.
• Ordinance 3180. Approved 5-0.

Reports from Officers & Boards

• City Manager Dan Galloway explained that the City had installed new audio/visual equipment and we were still working on some of the details.
   
  
• Mayor Bartley thanked the League of Women Voters for inviting him to the state meeting that was held in Stillwater.
• He also told people about the Stillwater Public Library's Summer Reading Program and family programs that will be held on the OSU campus on Thursday's this summer.

Council meeting was recessed for the Stillwater Public Works Authority Meeting.

Stillwater Public Works Authority Meeting May 21, 2012

Approval of Minutes.

Trustees approved the minutes from June 6, 2011 meeting.

 

Consent Docket was approved 5-0.

SPWA meeting was recessed for the Stillwater Utilities Authority Meeting. 

Stillwater Utilities Authority Meeting May 21, 2012

Approval of Minutes.

Trustees approved the minutes from the May 7  meeting.

 

Consent Docket, with item A pulled for discussion, was approved 5-0.

 

Trustee Cody Scott asked David Higgins, director for Waste Management and Fleet, to explain about the Fleet facility updates. Higgins explained that the facility has a loft that was used for storage. They are doing some updates that better uses the square footage--adding office and training area. 

General Orders.
Higgins provided an updated on the curbside single-stream recycling pilot program. The trustees approved the recycling service contract with Cedar Creek Farms and authorized Waste Management to purchase polycarts.

SUA meeting was recessed for the SIRA.

 

Stillwater Industrial & Redevelopment Authority Meeting May 7, 2012

   
Resolutions
Approved Resolution No. SIRA-12-01. Approved 5-0.

SIRA meeting was recessed for the city council meeting, which then recessed for the evening.

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Monday, June, 4 2012, at 5:30 p.m. at Stillwater Municipal Building, 723 S. Lewis.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Meeting Recap: May 7, 2012

(Stillwater, Okla. / Posted May 9, 2012) — The Stillwater City Council held a regular meeting Monday, May 7. Download the evening’s agenda.

The meeting started with three proclamations (National Bike Month, Career Tech Public Service Recognition Week, and Stillwater Museum Week).

Approval of Minutes.

Council approved the minutes from the April 16, April 19, and April 30 meetings.

Consent Docket.

All items approved 5-0, except Items G and H. Councilor Joe Weaver and Vice Mayor Chuck Hopkins asked for information (about Items G and H) concerning the transfer of funds to the General Fund. CFO Marcy Alexander explained that it concerned covering the self-insurance fund.

Public Hearings.

• Public Hearing A concerning a Map Amendment for properties on Ramsey will be continued to June 18, 2012.
  
• Public Hearing B concerned a request closing a portion of a drainage easement located at 5823 and 5825 W. Villas Court. This was approved 5-0.
  
• Public Hearing C was presented by Development Services Director Paula Dennison. She explained the request for a Text Amendment to Chapter 23 (Land Development Code) concerning density definitions, zoning classifications districts and planned unit developments. This was approved 5-0.

General Orders.

• Budget Discussion. Council agreed to increase the allocation for street improvements from $250,000 to $640,000. The council will host a public hearing on the budget on Monday, May 21.
  
• Surface Damages Agreement with Red Fork (USA) Investments Inc. for oil/gas wells to be drilled on Lake McMurtry property. Councilor Cody Scott and Council Philip Pina asked the company representative about environmental concerns.

Resolutions. (Click here to read resolutions in full.)

None

Ordinances. (Click here to read ordinances in full.)

First Read

• Ordinance 3176. Approved 5-0.
• Ordinance 3177. Approved 5-0.
• Ordinance 3178. Approved 5-0.
• Ordinance 3179. Approved 5-0.
• Ordinance 3180. Approved 5-0.

Second Read

• Ordinance 3172. Approved 5-0.
• Ordinance 3173. Approved 5-0.
• Ordinance 3174. Approved 5-0.

Reports from Officers & Boards

• City Attorney John Dorman requested an executive session.
  
• City Manager Dan Galloway explained that the City had installed new audio/visual equipment and we were still working on some of the details.
  The City of Stillwater Television will be off air for a little while longer while the equipment is updated.
  
• Councilor Scott said he attended the Stillwater Comedy Club and they raised money for the Animal Shelter.
• Councilor Weaver reminded everyone that Special Olympics will be taking place on campus. Also, Monroe Street is under reconstruction.
  
• Mayor Bartley reminded people that council members have weekly radio interviews and to be sure to tune in.

Appointments

Council made appointments or reappoints for the Audit Committee, the Library Board and the Stillwater Sister Cities Council. All were approved 5-0.
Council meeting was recessed for the Stillwater Utilities Authority Meeting.


Stillwater Utilities Authority Meeting May 7, 2012

 

Approval of Minutes.

Trustees approved the minutes from the April 2 and April 30 meetings.

 

Consent Docket was approved 5-0.

 

SUA meeting was recessed for the SIRA.

 

Stillwater Industrial & Redevelopment Authority Meeting May 7, 2012

 

Trustees approved the minutes from the April 2  meeting.

 

Consent Docket was approved 5-0.

 

SIRA meeting was recessed for the city Council, which then recessed for executive session.

 

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Monday, May 21, 2012, at 5:30 p.m. at Stillwater Municipal Building, 723 S. Lewis.  Click here for agendas.  

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Study Session Recap: April 30, 2012

(Stillwater, Okla. / Posted April 19, 2012) — The Stillwater City Council held a study session Monday, April 30. Download the evening’s agenda.

Held at the City of Stillwater Community Center, the meeting began with the Stillwater Utilities Authority Study Session and the Guernsey findings on the southwest water pressure issues.

Following the report, the meeting for Stillwater City Council followed.

Ordinances. (Click here to read ordinances in full.)

Second Reading

Ordinance No. 3175. Approved 5-0.

General Orders.

Council discussion on the Fiscal year 2012-2013 budget. The council asked that money reallocated for street improvements.

Meeting adjourned for executive session.

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council  Meeting is Monday, May 7 in the Council Hearing Room at 723 S. Lewis.  Click here for agendas. 

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Meeting Recap: April 16, 2012

(Stillwater, Okla. / Posted April 19, 2012) — The Stillwater City Council held a regular meeting Monday, April 16. Download the evening’s agenda.

Vice Mayor Chuck Hopkins was absent.

The meeting started with two proclamations (Fair Housing Week and Community Action Month).

Approval of Minutes.

Council approved the minutes from the April 2, April 5, and April 9 meetings.

Consent Docket.

The one item was approved by all.

Public Comments for items on agenda not scheduled for public hearing.

Westwood Overlay comments.

Public Hearings.

Special Planner Patty Evans presented the first three items:

• Receive public comment regarding a text amendment to Chapter 23, Land Development Code, regarding digital signs. She explained that improved technology and dropping prices have increased the requests for special use permits for new signs. Planning Commission requested changes in process to expedient the process. Approved 4-0.
• Receive public comment regarding a request for closing a portion of the alley adjacent to property addressed as 408 S. Blakeley. Approved 4-0.
• Receive public comment regarding a request for a Map Amendment rezoning property addressed as 706 S. Brush Creek Road from CG (Commercial General District) to RMH (Residential Mobile Home District). Approved 4-0.
• Grants Coordinator Valerie Silvers reported on the Community Development Block Grant 2012 Project Selection. The grant is for $99,474 with a $99,474 match from the City of Stillwater. She said there were lots of public ideas, and that staff selected a West College area sewer line  project. Councilor Philip Pina asked about other projects and the discussion moved to a possible splash pad at Southern Woods Park and drainage problems on 9th Avenue; however, there are not a ready mating fund other projects. The sewer project was approved 3-0-1 with Councilor Pina abstaining.

General Orders.

Request from Westwood Homeowners Association for the City Council to review a decision of the Planning Commission regarding Minor Subdivision at 1716 West Sunset, pursuant to Stillwater City Code Sec. 2-116. Councilor Cody Scott made a motion to hear the appeal. There was no second.

Resolutions. (Click here to read resolutions in full.)

None

Ordinances. (Click here to read ordinances in full.)

First Read

• Ordinance 3172. Approved 4-0.
• Ordinance 3173. Approved 4-0.
• Ordinance 3174. Approved 4-0.

 Reports from Officers & Boards

• City Attorney requested an executive session. 
• City Manager reminded everyone there will be a budget study session Thursday, April 19 at 5:30 p.m. at the Community Center, 315 W. 8th Ave.
  
  The City of Stillwater Television will be off air until May 1 while the equipment is updated.
  
  Six month review of standards has ended. A final recommendation will come back to council mid-May.
• Councilor Scott commended the Emergency Management staff during last week's bad weather.
• Mayor Bartley reminded everyone that next weekend is Legend Weekend in Stillwater. In addition to the Stillwater Arts Festival there is OSU sports, concerts and a library used booksale.

Meeting recessed.

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Special Meeting: Thursday, April 19, 2012, at 5:30 p.m. at the Community Center, 315 8th Ave.  Click here for agendas.  

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Special Meeting Recap: April 9, 2012

(Stillwater, Okla. / Posted April 12, 2012) — The Stillwater City Council held a special meeting Monday, April 9. Download the evening’s agenda.

The meeting began with the Honorable Judge Tanya C. Raun swearing in Philip Pina as the news council member.

The consent docket was approved by all.

Under general orders was discussion about the Fiscal Year 2013 City of Stillwater Budget with City Manager Dan Galloway.

He began by saying he wants to make the budget as transparent and accessible as possible for council, staff and the public. He began by explaining the last year's total city budget, including overhead, revenues and expenses.

Galloway then gave an overview of the Administration Team, which was created last year, and its role in the budget. He also explained the creation and membership of the new Operations Management Group. This group, he said, "are the people who oversee, direct and work with 500 city employees to get the job done."

He estimated the FY 2013 projected revenue will be $92,187,512. The Administrative Team provided a preliminary allocation and then the Operations Group jointly reviewed all departmental needs and developed a commended budget, which was then presented by Jason Peek and Loren Smith.

There were several questions and comments from council concerning end of the year carryover.

Next, there will be a work session on the budget on April 19 at 5:30 p.m. (location to be determined), and it will be followed by a public hearing in the first week of May.

Meeting was recessed.
 


END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Monday, April 16, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas.

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.


 

Special Meeting Recap: April 5, 2012

(Stillwater, Okla. / Posted April 9, 2012) — The Stillwater City Council held a special meeting Thursday, April 5 to interview candidates for Seat 2, which became vacant when Councilor John Bartley was elected mayor. Download the evening’s agendas.

Mayor John Bartley explained the interview process and then 18 candidates had five minutes at the podium.

Philip Pina was selected with one round of votes. Councilor Pina will attend Monday's regular council meeting. 

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Monday, April 9, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas.

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.