Meeting Recap: April 16, 2012

(Stillwater, Okla. / Posted April 19, 2012) — The Stillwater City Council held a regular meeting Monday, April 16. Download the evening’s agenda.

Vice Mayor Chuck Hopkins was absent.

The meeting started with two proclamations (Fair Housing Week and Community Action Month).

Approval of Minutes.

Council approved the minutes from the April 2, April 5, and April 9 meetings.

Consent Docket.

The one item was approved by all.

Public Comments for items on agenda not scheduled for public hearing.

Westwood Overlay comments.

Public Hearings.

Special Planner Patty Evans presented the first three items:

• Receive public comment regarding a text amendment to Chapter 23, Land Development Code, regarding digital signs. She explained that improved technology and dropping prices have increased the requests for special use permits for new signs. Planning Commission requested changes in process to expedient the process. Approved 4-0.
• Receive public comment regarding a request for closing a portion of the alley adjacent to property addressed as 408 S. Blakeley. Approved 4-0.
• Receive public comment regarding a request for a Map Amendment rezoning property addressed as 706 S. Brush Creek Road from CG (Commercial General District) to RMH (Residential Mobile Home District). Approved 4-0.
• Grants Coordinator Valerie Silvers reported on the Community Development Block Grant 2012 Project Selection. The grant is for $99,474 with a $99,474 match from the City of Stillwater. She said there were lots of public ideas, and that staff selected a West College area sewer line  project. Councilor Philip Pina asked about other projects and the discussion moved to a possible splash pad at Southern Woods Park and drainage problems on 9th Avenue; however, there are not a ready mating fund other projects. The sewer project was approved 3-0-1 with Councilor Pina abstaining.

General Orders.

Request from Westwood Homeowners Association for the City Council to review a decision of the Planning Commission regarding Minor Subdivision at 1716 West Sunset, pursuant to Stillwater City Code Sec. 2-116. Councilor Cody Scott made a motion to hear the appeal. There was no second.

Resolutions. (Click here to read resolutions in full.)

None

Ordinances. (Click here to read ordinances in full.)

First Read

• Ordinance 3172. Approved 4-0.
• Ordinance 3173. Approved 4-0.
• Ordinance 3174. Approved 4-0.

 Reports from Officers & Boards

• City Attorney requested an executive session. 
• City Manager reminded everyone there will be a budget study session Thursday, April 19 at 5:30 p.m. at the Community Center, 315 W. 8th Ave.
  
  The City of Stillwater Television will be off air until May 1 while the equipment is updated.
  
  Six month review of standards has ended. A final recommendation will come back to council mid-May.
• Councilor Scott commended the Emergency Management staff during last week's bad weather.
• Mayor Bartley reminded everyone that next weekend is Legend Weekend in Stillwater. In addition to the Stillwater Arts Festival there is OSU sports, concerts and a library used booksale.

Meeting recessed.

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Special Meeting: Thursday, April 19, 2012, at 5:30 p.m. at the Community Center, 315 8th Ave.  Click here for agendas.  

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Special Meeting Recap: April 9, 2012

(Stillwater, Okla. / Posted April 12, 2012) — The Stillwater City Council held a special meeting Monday, April 9. Download the evening’s agenda.

The meeting began with the Honorable Judge Tanya C. Raun swearing in Philip Pina as the news council member.

The consent docket was approved by all.

Under general orders was discussion about the Fiscal Year 2013 City of Stillwater Budget with City Manager Dan Galloway.

He began by saying he wants to make the budget as transparent and accessible as possible for council, staff and the public. He began by explaining the last year's total city budget, including overhead, revenues and expenses.

Galloway then gave an overview of the Administration Team, which was created last year, and its role in the budget. He also explained the creation and membership of the new Operations Management Group. This group, he said, "are the people who oversee, direct and work with 500 city employees to get the job done."

He estimated the FY 2013 projected revenue will be $92,187,512. The Administrative Team provided a preliminary allocation and then the Operations Group jointly reviewed all departmental needs and developed a commended budget, which was then presented by Jason Peek and Loren Smith.

There were several questions and comments from council concerning end of the year carryover.

Next, there will be a work session on the budget on April 19 at 5:30 p.m. (location to be determined), and it will be followed by a public hearing in the first week of May.

Meeting was recessed.
 


END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Monday, April 16, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas.

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.


 

Special Meeting Recap: April 5, 2012

(Stillwater, Okla. / Posted April 9, 2012) — The Stillwater City Council held a special meeting Thursday, April 5 to interview candidates for Seat 2, which became vacant when Councilor John Bartley was elected mayor. Download the evening’s agendas.

Mayor John Bartley explained the interview process and then 18 candidates had five minutes at the podium.

Philip Pina was selected with one round of votes. Councilor Pina will attend Monday's regular council meeting. 

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Monday, April 9, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas.

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Meeting Recap: April 2, 2012

(Stillwater, Okla. / Posted April 4, 2012) — The Stillwater City Council held a regular meeting Monday, April 2. Download the evening’s agendas.

The meeting started with three proclamations (Child Abuse Prevention & Awareness Month, National Library Week, and Stillwater Makes a Change Week), and then Chuck Hopkins was re-elected as vice mayor.

Approval of Minutes.

Council approved the minutes from the March 5 and March 12 meetings.

Consent Docket.

All items were approved.

Public Hearings.

Special Planner Patty Evans presented four items:

• Map Amendment for rezoning all property located at Brook Hollow 2^nd edition from RM (Multi-Family) to RSS (Small-Lot Single Family). This was approved 4 to 0.
  
• Map Amendment rezoning properties on north Ramsey from RSS (Small-Lot Single Family) to RM (Multi-Family). This was tabled to the May 7 meeting.
  
• Map Amendment rezoning property at 1900 N. Washington from RM (Multi-Family) to RSS (Small-Lot Single Family). This was approved 4 to 0.
  
• Preliminary Planned Unit Development to be constructed at 213 W. Elm. This calls for a five-story (311 bedroom), seven-story parking garage apartment complex. There was a discussion about the parking requirements and pedestrian traffic. It was approved 3 to 1, with Hopkins voting against it.

Grants Coordinator Valerie Silvers ask that council revise the scope of the 14842 Community Development Block Grant (CDBG) 11, which concerned repaving streets on the east side of town near 3^rd Avenue and Doty. It was approved 4 to 0.

General Orders.

Stillwater Development District. In response to a City Council study session in October 2011, City Manager Dan Galloway presented information about creating a Stillwater Development District along the west 6^th Avenue corridor (north of 12^th, west of Sangre, south of Virginia) to develop retail. He identified a three-mile radius at 6^thand Highway 51 and Country Club Road, which has a population of about 20,000 with a combined annual income of $80 million.

Council voted to approve the creation of a resolution establishing a development district 4 to 0.

All Commercially zoned property west of Sangre Road, north of 12th and south of Virginia.

General Orders.

Candidates for Seat #2.

There are 18 candidates for Seat #2. Council will interview each of them at a special meeting Thursday, April 5 beginning at 5:30 p.m. There will be a 15-minute intermission at 6:30 p.m. The meeting will be held in the Council Hearing Room in the Municipal Building, 723 S. Lewis. It'll be televised on the City of Stillwater's government access channel (Suddenlink channel 23).

Resolutions. (Click here to read resolutions in full.)

First Read

• Resolutions No. CC-2012-1. Approved 4 to 0.
• Resolutions No. CC-2012-2. Approved 4 to 0.

Ordinances. (Click here to read ordinances in full.)

None.

Reports from Council.

Councilor Cody Scott asked about adding speed bumps at Couch Park.

Vice Mayor Hopkins said he appreciated being re-elected vice mayor.

Galloway reminded everyone that there will be a budget study session Monday, April 9.

Appointments.

Council appointed or reappointed to multiple boards and authorities.

Council recessed for the SUA Meeting.  

Stillwater Utilities Authority Meeting April 2

Minutes for the meetings held March 5 and March 12 were approved 4 to 0.

Consent Docket.

Three items were approved 4 to 0.

Council recessed for the SIRA Meeting.  

Stillwater Industrial & Redevelopment Authority Meeting April 2

Minutes for the Feb. 6 meeting were approved 4 to 0.

Consent Docket.

One item was approved 4 to 0.

SIRA recessed for the City Council Meeting, which then recessed.

END

Recap by Sherry Fletcher, Marketing and Public Relations.

*****
Next City Council Meeting: Thursday, April 5, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas.  

Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

Special Meeting Recap: March 26, 2012

(Stillwater, Okla. / Posted March 27, 2012) — The Stillwater City Council held a special meeting Monday, March 27. The only item on the agenda was a discussion regarding process for filling vacant City Council Seat #2, which became vacant when Councilor John Bartley became Mayor Bartley.

General Orders

• Mayor Bartley said the City Charter calls for the council to appoint someone to fill a vacancy, and if it can't, it will then call for an election.
  
• The council discussed the process and agreed to accept applications from anyone who is eligible (registered to vote, resident of Stillwater, not convicted of a felony). Once the applications are collected, the council will call for a televised special meeting to conduct five-minute interview sessions with all potential candidates. Potential topics would include: What involvement does the candidate have within the public sector. Time constraints, work and educational background. Why he or she wants to be appointed to City Council.
  
  Once the interviews are completed, a councilor will then be able to nominate someone (at the same meeting or a future meeting), and the council will vote on the nomination.
  
  
• Time frame
  Applications will be available March 28 by noon at the Municipal Building, 723 S. Lewis, and on the web site (http://stillwater.org) on Wednesday, March 28.
  
  Applications will be due Monday, April 2 at 5 p.m. at the Municipal Building before the City Council Meeting.  Applications will be turned into the City Management Office.
  
  Council will hold a special meeting to conduct the candidate interviews on Thursday, April 5 at 5:30 p.m.; however, they may discuss scheduling options at Monday's meeting.
  
  Meeting recessed.
  
  END
  
  Recap by Sherry Fletcher, Marketing and Public Relations. 
  
  *****
  
  Next regular City Council Meeting: Monday, April 2, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas. 
  Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.
   
   

Meeting Recap: March 12, 2012

(Stillwater, Okla. / Posted March 14, 2012) — The Stillwater City Council held a special meeting Monday, March 12.

Words from Outgoing-Mayor Nathan Bates.

Nathan Bates shared City Council accomplishments from the past three years.

Swearing In of Mayor-Elect John Bartley.

Mayor-Elect John Bartley was officially sworn into office by the Honorable Judge Tonya C. Raun.

Proclamations.

• Mayor Bartley honored outgoing Mayor Bates with a proclamation of appreciation.
• Mayor Bartley recognized National Safe Place Week in Stillwater for March 18-24.
• He also recognized the 93^rd anniversary of the Order of DeMolay (a youth organization) was recognized and March was named Order of DeMolay Month for the March.

Consent Docket.

• Item B on the Consent Docket was approved by all, and Vice Mayor Chuck Hopkins removed Item A for discussion.
• Hopkins asked about the slopes of the drainage ditches (especially when it comes to mowing and safety) on Jardot/19^th project. City Manager Dan Galloway reported that the Transportation Director Jason Peek said they were working with engineers to adjustments. He said there were enough funds to make these adjustments and to fund purchasing rights of ways for the widening at 6^th Avenue and Country Club Road. This was approved by all.
• Ordinance No. 3171 was approved by all.

Council recessed for the SUA Meeting.  

Stillwater Utilities Authority Meeting March 12

General Orders.

• Stillwater Recycling Task Force Report & Recommendation.
  
  Roger Haywood, representative from Republic Services, made comments under Public Appearances about working with the task force.
  
  SUA Director Dan Blankenship introduced Mike Shannahan and Gladeen Aldred, representatives from the task force. The task force is made up of self-appointed, well-informed citizens who have an interest in environmental issues including trash collection and recycling. They independently reviewed both proposals.
  
  The task force recommended the SUA Trustees approve the City of Stillwater's recommendation to implement residential curbside recycling in Stillwater.
  
  Blankenship commended the task force for their community service and interest in city government.

SUA recessed for the City Council Meeting, which then recessed for executive session.

 END

Recap by Sherry Fletcher, Marketing and Public Relations.  

*****
Next City Council Meeting: Monday, April 2, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas. 
Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.

 

Meeting Recap: March 5, 2012

(Stillwater, Okla. / Posted March 6, 2012) — The Stillwater City Council held a regular meeting Monday, March 5.  Download the evening’s agendas.

Approval of Minutes.

Executive Session for Feb. 6, the regular meeting for Feb. 20 and the special meeting for Feb. 27 were approved by all members of council.

Consent Docket.

• Vice Mayor Chuck Hopkins removed Item A for dicussion. The remainder of the Consent Document was approved by all.
• Item A. Following public comment, Public Safety Director Norman McNickle spoke about the City-OSU agreement, which allows the City to use an OSU for a retired bus for the Stillwater Police Department’s Swat Team. Hopkins asked that a thank you letter be sent to the OSU Regents and President Burns Hargis for their generosity.

Public Comment on Agenda Items not Scheduled for Public Hearings.

• One public comment addressed the Fire Department rescue apparatus. Mayor Nathan Bates explained it was to refurbish an existing truck and not to purchase a new one. City Manager Dan Galloway added that the Fire Department performs rescues and extractions.

Ordinances. (Click here to read resolutions in full.)

• First Read 
• Ordinance No. 3171. Approved by all.

• Second Read
• Ordinance No. 3168. Approved by all.
• Ordinance No. 3169. Approved by all.
• Ordinance No. 3170. Approved by all except Councilors Joe Weaver and Cody Scott.

Reports.

• City Attorney John Dorman requested an executive session.
• Mayor Bates reminded citizens about tomorrow’s election.

Council recessed for the SUA Meeting.  

Stillwater Utilities Authority Meeting March 5

Minutes for the meeting held Feb. 20 were approved by all.

 Consent Docket.

• Approval of one item. There was a discussion about Item C, which concerned a water booster station to fill the 56^th Avenue , and Water Utilities Anthony Daniel explained that the City had to take over the project.

General Orders.

• SUA Director Dan Blankenship provided information concerning the Solid Water Agreement with Allied Waste/Republic Services. He said the contract is for disposing trash at Allied’s landfill for 10 years for $28 per ton. There was a discussion about if 10 years was too long for a contract; however, a ten year contract was specified in the request for proposals.  This was approved by all except for Trustee Scott.
• Blankenship also reported that the Stillwater Recycle Task Force would bring recommendations to the SUA in the near future.

SUA recessed for the City Council Meeting, which then recessed for executive session.

 END

Recap by Sherry Fletcher, Marketing and Public Relations.  

*****
Next City Council Meeting: Monday, March 19, 2012, at 5:30 p.m. in the Council Room.  Click here for agendas. 
Watch the City Council Meetings:  Videos of Stillwater City Council meetings are made available on the City of Stillwater's YouTube.com channel within five days of the meeting. Note: if meetings are longer than two hours, the video may be available on Stillwater’s Vimeo channel only.