NOTE:
The Mayor and members of the City Council will gather prior to the
regular meeting in Conference Room 1112B beginning at 5 p.m. this date for dinner.
No
City Council business will be discussed or acted upon at this time. This is not a closed session and
members of the public and press are welcome to attend. Meals will only be provided to the City
Council and staff.
1. CALL
MEETING TO ORDER
2. PLEDGE
OF ALLEGIANCE
3. PROCLAMATIONS
& PRESENTATIONS
NONE
4. CONSENT
DOCKET
Items listed on the consent docket are
routine administrative matters that may be approved by a single vote with or
without discussion. Councilors may
remove individual items from the consent docket and place them on Items Removed
from Consent Docket for additional consideration. The
City Council will take action at this meeting (including a vote or series of
votes) on these items either collectively as part of the Consent Docket or
individually under Items Removed from Consent Docket.
a.
Approval of minutes: Regular
Meeting July 6, 2015
Executive Session July 6, 2015
b.
Bid recommendation for the Pavement Rehabilitation Project contract (CC-15-88)
c.
Bid recommendation for contractor for the Leigh & Hall drainage
project (CC-15-91)
d.
Budget carry-forwards
e.
Public improvements & easements for Saddlecreek Apartments, Phase I
(CC-15-86)
f.
Lease for Stillwater Regional Airport improvement project modular
building
g.
Appropriations for Stillwater Regional Airport improvements
h.
Temporary construction easement for the Main
Street Water Line Project (CC-15-77)
i.
Service agreement renewal between City of
Stillwater and Lytx (DriveCam) to provide in-car cameras and services (CC-15-78)
j.
Addendum to the City of Stillwater and Asplundh
Tree Experts contract to include tree cleanup and removal in the amount of the
$131,260 for FY 2016 (CC-15-79)
k.
Request for City of Stillwater to participate in
the Local Elected Officials Consortium of Northwestern Oklahoma to form a 17
county Workforce Area
l.
Budget amendment reflecting Network Remediation
grant awarded to Stillwater Public Library by Oklahoma Department of Libraries
m.
*Renew professional services agreement between City of
Stillwater and Olsson & Associates for on-call civil engineering services
needed for FY16 Transportation Projects
(CC-15-81)
Council approved 5-0.
5.
PUBLIC COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING
The
City Council will hear comments on agenda items not scheduled for public
hearing from speakers who have submitted a written request in accordance with
Sec. 2-25, Stillwater City Code. General
information regarding communication with the City Council in this manner is
found on the reverse side of the agenda.
6. ITEMS
REMOVED FROM CONSENT DOCKET
Council approved 5-0 with removal of item d.
Council approved 5-0 with removal of item d.
7. PUBLIC
HEARINGS
The
City Council will hear public comments, discuss, and take action at this
meeting (including a vote or series of votes) on each item listed under Public
Hearings unless the agenda entry specifically states that no action will be
taken.
a.
Receive public comment regarding a request for a Map Amendment to rezone property addressed as 401 and 403
N. Duncan Street and 202 West Hall of Fame Avenue from RT (Two Family
Residential) to CS (Commercial Shopping)
(CC-15-80)\
Council approved 5-0.
Council approved 5-0.
b.
Receive public comment regarding a request for a Map Amendment for
property addressed as 2112 N. Husband from RSS (Small-Lot Single-Family
Residential) to RT (Residential Two-Family) (See memo to dismiss)
c.
Receive public comment regarding a request for a Map Amendment to rezone
property addressed as 721, 805, and 809 E. Virginia Avenue from RSS
(Residential Small-lot Single-family) to CS (Commercial Shopping) (CC-15-87)
Council approved 5-0.
Council approved 5-0.
d.
Receive public comment regarding a request for a Text Amendment to the
Land Development Code, Chapter 23, Section 23.211 and Section 23.356 (CC-15-84)
Council approved 5-0.
Council approved 5-0.
8. GENERAL
ORDERS
The
City Council will discuss and take action at this meeting (including a vote or
series of votes) on each item listed under General Orders unless the agenda
entry specifically states that no action will be taken.
a.
Overview of the Hazard Mitigation Plan and Babcock Basin Phase 2 (CC-15-89)
Council approved 5-0.
Council approved 5-0.
b.
Consider Perkins Road design concept
(CC-15-90)
Council approved 5-0.
Council approved 5-0.
c.
Consider ordinance to set an election for renewal
of the ½ cent transportation sales tax
(CC-15-82)
No vote on item c.
No vote on item c.
d.
Form Based Code Financing Plan, Phase 3
(CC-15-83)
No vote on item d.
No vote on item d.
9. ORDINANCES
The
City Council will discuss and take action at this meeting (including a vote or
series of votes) on each item listed under Ordinances unless the agenda entry
specifically states that no action will be taken.
First Reading
a.
ORDINANCE NO. 3311: AN ORDINANCE REZONING A TRACT OF LAND LOCATED
AT 510 E. VIRGINIA AVENUE FROM RSS, SMALL-LOT SINGLE FAMILY RESIDENTIAL
DISTRICT, TO CG, COMMERCIAL GENERAL DISTRICT
Council approved 5-0.
Council approved 5-0.
b.
ORDINANCE NO. 3312: AN ORDINANCE REZONING A TRACT OF LAND LOCATED
AT 814 E. 5th AVENUE FROM RSS, SMALL-LOT SINGLE FAMILY RESIDENTIAL DISTRICT, TO
RT, TWO-FAMILY RESIDENTIAL DISTRICT
Council approved 5-0.
Council approved 5-0.
c.
ORDINANCE
NO. 3313: AN
ORDINANCE AMENDING CHAPTER 23, LAND DEVELOPMENT CODE, ARTICLE VI, LAND USE
CLASSIFICATIONS, DIVISION 5, INDUSTRIAL DISTRICTS, AMENDING SECTION 23-160, IL
LIGHT INDUSTRIAL DISTRICT
Council approved 5-0.
Council approved 5-0.
d.
ORDINANCE
NO. 3314: AN
ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN
FOR THE CITY OF STILLWATER, OKLAHOMA BY ADOPTING A REVISED AND RESTATED
RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF THE
CITY OF STILLWATER, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING
FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR
NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF
BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR
ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR
REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR
TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING
FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT
OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES;
PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A
FUND TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES, TOWNS
AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION,
MANAGEMENT, AND INVESTMENT AS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND;
PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE OKLAHOMA
MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER
AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE
CODE. (CC-15-93)
Council approved 5-0.
Council approved 5-0.
e. ORDINANCE
NO. 3315: AN ORDINANCE AMENDING THE EMPLOYEE
RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN FOR THE POSITION OF CITY MANAGER
FOR THE CITY OF STILLWATER, OKLAHOMA BY ADOPTING A REVISED AND RESTATED
RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF THE
CITY OF STILLWATER, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING
FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR
NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF
BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR
ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR
REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR
TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING
FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT
OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES;
PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A
FUND TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES, TOWNS
AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION,
MANAGEMENT, AND INVESTMENT AS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND;
PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE OKLAHOMA
MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER
AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE
CODE. (CC-15-93)
Council approved 5-0.
Council approved 5-0.
Second Reading
a.
ORDINANCE
NO. 3310: AN ORDINANCE AMENDING THE STILLWATER CITY CODE, BY AMENDING CHAPTER 23,
LAND DEVELOPMENT CODE, ARTICLE XXI, OIL, GAS AND DISPOSAL WELL REGULATIONS, BY
REPEALING IN ITS ENTIRETY SECTIONS 23-410 AND 23-411; AND BY CREATING NEW
SECTIONS 23-410.1, FINDINGS OF FACT; AUTHORITY; SECTION 23-410.2, DEFINITIONS;
SECTION 23-410.3, OIL AND GAS WELL DRILLING AND DEVELOPMENT GENERALLY;
EXCEPTIONS; SECTION 23-410.4, SPECIFIC USE PERMIT; SITE PLAN REQUIREMENTS;
ADDITIONAL SUBMITTALS; NOTICE; SECTION 23-410.5, MITIGATION AND RESTORATION
PLANS; SECTION 23-410.6, STANDARDS FOR OIL AND GAS WELL DRILLING AND
COMPLETION; SECTION 23-410.7, STANDARDS FOR OIL AND GAS WELL PRODUCTION;
SECTION 23-410.8, INSURANCE AND INDEMNIFICATION; SECTION 23-410.9, BOND OR
IRREVOCABLE LETTER OF CREDIT; SECTION 23-410.10 TRANSFER OF SPECIFIC USE
PERMIT; SECTION 23-410.11, INSPECTION; AND PROVIDING FOR SEVERABILITY
10. RESOLUTIONS
The
City Council will discuss and take action at this meeting (including a vote or
series of votes) on each item listed under Resolutions unless the agenda entry
specifically states that no action will be taken.
a. RESOLUTION NO. CC-15-13: A RESOLUTION ADOPTING THE CITY OF STILLWATER AND STILLWATER PUBLIC
SCHOOLS 2015 MULTI-JURISDICTIONAL MULTI-HAZARD MITIGATION PLAN
Council approved 5-0.
b. RESOLUTION NO. CC-15-14: A RESOLUTION
REQUESTING THAT THE BOARD OF COUNTY COMMISSIONERS, PAYNE COUNTY, OKLAHOMA
CONSIDER AND ADOPT CERTAIN OIL AND GAS DRILLING SETBACK REQUIREMENTS
Council approved 4 - 1 passes. Najera voted no.
11. REPORTS
FROM OFFICERS & BOARDS
Announcements
and remarks about matters of general interest may be made by Councilors, the
City Manager, or the City Attorney at this time. Items of City business that
may require discussion or action (including a vote or series of votes) are
listed below.
a.
Miscellaneous items from the City Attorney
i)
Request for Executive Session pursuant to 25 O.S. Section 307 (B)(1) of
the Oklahoma Open Meeting Act for the purpose of confidential communication
regarding the employment, appointment, promotion, demotion, disciplining or
resignation of Municipal Judge Tanya Raun.
ii)
Request for Executive Session pursuant to 25 O.S. Section 307 (B)(1) of
the Oklahoma Open Meeting Act for the purpose of confidential communication
regarding the employment, appointment, promotion, demotion, disciplining or
resignation of City Attorney John
Dorman.
iii)
Request for Executive Session pursuant to 25 O.S. Section 307 (B)(1) of
the Oklahoma Open Meeting Act for the purpose of confidential communication
regarding the employment, appointment, promotion, demotion, disciplining or
resignation of City Manager Dan Galloway.
b.
Miscellaneous items from the City Manager
c.
Miscellaneous items from the City Council
i)
Discussion about scheduling items for upcoming meetings
12. QUESTIONS
& INQUIRIES
13. APPOINTMENTS
The
City Council will discuss and take action at this meeting (including a vote or
series of votes) on each item listed under Appointments unless the agenda entry
specifically states that no action will be taken.
a.
Sister Cities Council
Council approved 5-0.
Council approved 5-0.
b.
Western Payne County Ambulance Trust Authority
Council approved 5-0.
14. EXECUTIVE
SESSION
a. Confidential
communication regarding the employment, appointment, promotion, demotion, disciplining
or resignation of Municipal Judge Tanya Raun.
b. Confidential
communication regarding the employment, appointment, promotion, demotion, disciplining
or resignation of City Attorney John Dorman.
c. Confidential
communication regarding the employment, appointment, promotion, demotion,
disciplining or resignation of City Manager Dan Galloway.
No action was taken.
15. RETURN
FROM EXECUTIVE SESSION
16. ADJOURN
Written by Jane Cundiff, Office of Marketing and Public Relations
