Wednesday, October 29, 2014

Meeting Recap: Oct. 27, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Oct. 29, 2014) — The City of Stillwater met for a study session Monday, Oct. 27, 2014. (View agenda here.)

a.       Led by Benjamin Zwahlen, Andrew Zwahlen and Leah Zwahlen

a.       Stormwater infrastructure and asset management options (No action taken)

Storm Water Program Manager Cody Whittenburg presented the report to the City Council. Presentation highlighted programs, fundamentals and runoff information, utility fee structure and management information, as well as options and recommendation.

Whittenburg recommended budgeting for a master plan study on the next budget.

b.      Community enhancement (No action taken)

City Manager Dan Galloway gave the community enhancement presentation, and Utilities Authority Directory Dan Blankenship presented additional information about enhancement.

Councilor Gina Noble said she would like to see a master plan to enhance the attractiveness of the city.

Reports from Officers and Boards
a.       Miscellaneous items from City Attorney

Nothing to add.

b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Nothing to add.

City Council is adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Wednesday, October 22, 2014

Meeting Recap: Oct. 20, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.

(STILLWATER, OKLA. / Oct. 22, 2014) — The City of Stillwater Council met for its regular meeting Monday, Oct. 20, 2014. (View agenda here.)


Pledge of Allegiance
a.       Led by Richmond Elementary School students Rylan Wilson and Connor Zamborsky

a.       Community Planning Month

Mayor John Bartley proclaimed the month of October as Community Planning Month in the City of Stillwater.

b.      Proclamation commemorating the 125th anniversary of the City of Stillwater

Bartley and the former mayors in attendance honored the City of Stillwater’s 125th anniversary.

a.       Approval of minutes                      Regular meeting                       Oct. 6, 2014
Executive session                    Oct. 6, 2014
b.      Sheerar Museum quarterly report
c.       Public improvement and easement, The Links at Stillwater, phase III
d.      Utility easement, Interworks, 1435 S. Sangre Rd.
e.       Memo to set public hearing date of Dec. 1, 2014 for closing of blanket easement, 1711 W. 4th Ave. and 402 S. Hester St.

Council approved 5-0.

a.       Receive public comment regarding closing of a portion of East 5th Avenue between Perkins Road and Dryden Street (Continued from Oct. 6, 2014 – Application withdrawn, no action will be taken)

a.       Introduction to Complete Streets Program

Transportation engineering manager Jason Peek introduced the topic of the Complete Streets Program.
Dan Burden and presented the information about Complete Streets.
Peek said there is a commission developing a complete streets recommendation for the Council to review.

a.       Resolution CC-2014-13: A resolution notifying the public of the compiling and publishing of the code supplement No. 3 to the code of the City of Stillwater, Oklahoma

Council approved 5-0.
Ordinances
First reading

NONE

Second reading

a.       Ordinance No. 3280: Amending the Stillwater City Code, arrest for nontraffic violations; citations, promise to appear, etc.

Council approved 5-0.

b.      Ordinance 3281: Rezoning tract of land located at 1615 W. 12th Ave. from A (agriculture) and RSS (residential small lot, single family) to O (office)

Council approved 5-0.

a.       Miscellaneous items from the City Attorney
a.       Request for executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Request for executive session for the purpose of confidential communication regarding employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Attorney John Dorman
c.       Request for executive session for the purpose of confidential communication regarding the employment, appointment, promotion, demotion, disciplining or resignation of Stillwater City Manager Dan Galloway
b.      Miscellaneous items from the City Manager

Nothing to report.

c.       Miscellaneous items from the City Council

Nothing to report.

City Council is recessed; Stillwater Utilities Authority called to order

a.       Approval of minutes                      Regular meeting                       Oct. 6, 2014
b.      Bid recommendation for the Ground Storage Tanks Maintenance Project

Trustees approve 5-0.

a.       Professional services agreement for the Cost of Service Study and Rate Design

Water Utilities Director Bill Millis presented the agreement, beginning with a selection process from a list of proposals and concluding with a recommendation for the selection.

Trustees approved 4-1.
Councilor Miguel Najera opposed the agreement.

SUA adjourned; Stillwater Economic Development Authority called to order

a.       Approval of minutes:                     Regular meeting                       Sept. 15, 2014
Special meeting                                    Oct. 6, 2014
b.      Approve business development agreement Amendment No. 1 with Core Development and District Bicycles

Council approved 5-0.

General Orders
a.       Presentation and request for authorization to issue a Request for Proposals for a development program

City Manager Dan Galloway presented a request for proposal for a convention center and hotel near Downtown Stillwater.

Council approved 5-0.

SEDA adjourned

-END-


Written by Zachary Kinder, Marketing and Public Relations

Thursday, October 9, 2014

Meeting Recap: Oct. 6, 2014

Note: Items of discussion in this recap include links indexed to that portion of the City Council meeting replay. Click on the bold headers that are linked to view that portion of the video.


(STILLWATER, OKLA. / Oct. 7, 2014) — The City of Stillwater City Council met for its regular meeting Monday, Oct. 6, 2014. (View agenda here.)

Pledge of Allegiance
a.       Led by Richmond Elementary School students Kelly Daugherty and Luke Prentice

a.       Fire Prevention Week                    Oct. 5-11, 2014

Mayor John Bartley declared the week of Oct. 5-11, 2014 Fire Prevention Week in the City of Stillwater.

a.       Approval of minutes:                     Regular meeting                       Sept. 15, 2014
b.      Accept public improvements, Highland Park Elementary School
c.       Accept public improvements, The Vintage, Phase 2
d.      Accept Final Plat, The Canyons Phase 4
e.       Small Cities Set-Aside Program contract
f.       Sole source purchase for Fire Department Training Facility Phase 3

Council approved 5-0.

a.       Receive public comment regarding a closing of a portion of East 5th Avenue between Perkins Road and Dryden Street.

Greg Hughes was concerned with accessing and parking his businesses on Highway 51 when it is widened, but said his business would be willing to pave 5th Avenue for parking if it is kept open.

Development Services Director Paula Dennison said staff recommended approval with a 20-foot wide utility easement reserved.

Vice Mayor Joe Weaver suggested Hughes work with other property owners to develop a commercial drive for the businesses as opposed to constructing a public road.

Bartley suggested tabling the meeting for the next City Council meeting to tell the parties to work on a mutually beneficial agreement to assist the council.

Weaver motioned to table the item until the Oct. 20 meeting. Councilor Gina Noble seconded the motion.

Council approved 5-0.

First reading

a.       Ordinance No. 3280: Amending the Stillwater City Code, arrest for nontraffic violations; citations, promise to appear, etc.

Council approved 5-0.

b.      Ordinance No. 3281: Rezoning tract of land located at 1615 W. 12th Ave. from A (agriculture) and RSS (residential small lot, single family) to O (office)

Council approved 5-0.

c.       Ordinance No. 3283: Closing 5th Avenue between Perkins Road and Dryden Street.

Not voted on. Tabled as a result of the public hearing.

Second reading

NONE

a.       Miscellaneous items from the City Attorney
              i.         Request for an executive session for the purpose of confidential communication with the City Attorney regarding a pending workers’ compensation claim
            ii.         Request executive session to discuss labor negotiations with Fraternal Order of Police Lodge No. 102
b.      Miscellaneous items from the City Manager

Nothing to add.

c.       Miscellaneous items from the City Council

Nothing to add.

a.       Acknowledge and approve the nomination of Norman Durham and Ken McKinley to service on the Rural Water Advisory Board

Council approved 5-0.

City Council is recessed; Stillwater Utilities Authority called to order.

Consent Docket
a.       Approval of minutes:                     Regular meeting                       Aug. 18, 2014
b.      Bid recommendation for the purchase of a Waste Management truck
c.       Bid recommendation for the purchase of a street sweeper
d.      Amendment to Professional Services Agreement with Myers Engineering for inspection services on the West College CDBG Sewer Replacement Project
e.       Power generation station contract amendment
f.       Rural Water Advisory Board semi-annual report

Trustee Noble removed Item D from the docket.
Trustees approved 5-0.

d.      Amendment to Professional Services Agreement with Myers Engineering for inspection services on the West College CDBG Sewer Replacement Project

Noble wanted clarification on the agreement.

Water Utilities Director Bill Millis said the construction went on longer than expected, so an inspector needs to be on site for a longer period.

Trustees approve 5-0.

SUA adjourned, Stillwater Economic Development Authority called to order

a.       Request by OK Stillwater Perkins, LLC to approve consent to assignment of payments under the development agreement dated Aug. 8, 2014 to Arvest bank

Council approved 5-0.

SEDA is adjourned; City Council reconvened

Executive Session

Motion to move into executive session approved 5-0.


Action on the executive session for the worker’s compensation claim approved 5-0.